AOC 04-24-2020

AOC 04-24-2020

Title: AOC 04-24-2020
Date: 04/24/2020

Accessibility (508) Oversight Committee

April 24th, 2020
9:00 -10:00


Attention: All Meetings Will Be Recorded


  1. Welcome
  2. Software Demonstration, CommonLook ( 30-40min )
  • Approval of minutes (Amar)
  1. Discussion about CommonLook
  2. Guided Pathways (Amar)
  3. Meeting Adjourned

Date of next meeting: Fall, 2020


Topic: CommonLook PDF Demo for Taft College A11y Committee – Andy, Liz & Amar

Time: April 24th, 2020 11:00 am Central Time (the US and Canada)

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Committee Meeting:


Topic: 508 Committee Meeting

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 Accessibility (508) Oversight Committee


April 24th, 2020

9:00 -10:00


Attendees: Jason Zsiba, Terri Smith, Nicole Avina, Vicky Jacobi, Adam Bledsoe, Andy Prestage, and Amar Abbott


  1. Introductions

All the attendees listed above introduced themselves to the committee formally.

  1. Approval of minutes

March minutes were approved by unanimous consent.

  • CommonLook software Demonstration/ Discussion

CommonLooks senior accessibility consultant Andy Baum and Paul Raylus, accessibility expert, set up the demonstration of CommonLooks software. Paul walked us through all the features of CommonLooks PDF remediation tool. Also, CommonLooks us an example of how they can help us with complicated projects by making the academic calendar ADA compliance through their accessibility technicians.


After the 40-minute demonstration Of CommonLook software, the committee had a lengthy discussion of the software demonstration’s pros and cons; everyone agreed that it would help faculty and staff.

What would the local process be? Suggestions were:

Plan Idea 1:

Supply faculty with the tool

  1. Train heavily
  2. Expect they use it heavily

Have a plan for support- questions as they come in

Plan Idea 2:

  1. Place the 5 licenses on designated devices
  2. Create a rotation list of faculty to receive the devices for a duration of 2 weeks. They can remediate as many documents as they can. They can also skip their turn if they are super busy during the time they come up.
  3. All documents remediated during the checkout period are documented, so we have documentation of which are good to go.
  4. Assess how this rotation worked, and whether or not continued purchase is worth the cost.
  5. Plan for specific people to support faculty during their use of the tool.

Mentioned Concerns:

  • Tables- hard for basic users; who will support it?
  • What would be the best way to get the most beginner, new to PDF remediation, proficient, and comfortable using it?


  • Training could take place during In-Service
  • There could be pre-recorded training videos for use as the users need it.
Supporting Docs