October 11, 2021

October 11, 2021

Title: October 11, 2021
Date: 10/11/2021
Agenda

 

HALL OF FAME MEETING AGENDA

Monday, October 11, 2021

Student Center
8:30 am – 9:30 am

 

  1. Ceremony Details: Sunday, November 7, 2021

    1. Invitations – sent out-thank you! (Jennifer Edmaiston)
    2. Facebook/Newspapers/Advertisement- Press release-sent out-thank you! (Susan)
    3. Inductee PresentersVerify   
      1. 5-minute limit
      2. Provide new/additional info about inductee, not just info provided in program
    4. Audio visual/IT/Equipment– request submitted to IT for support to run/monitor equipment Sunday night
    5. MC/National Anthem/Physical Program5:00pm
    6. BudgetTicket sales/sponsors main funding source; Tickets = $75 (Child Ticket Price for 12 and under = $20; not advertised but offered if inquiries occur)
    7. Sponsors/DonorsTony, Kanoe, Bill/Bookstore via medallions/t-shirts…
    8. Payment/RSVPsApple Pay set up-request to have the night of? Columns on RSVP list for 1) Saturday’s reception 2) TC Tour 3) Sunday’s ceremony 4) Method of payment?
    9. FoodOTs will cater-select meal option. OTs to supply water glasses, plates, silverware, salt/pepper shakers, & pitchers. TC has wine glasses and champagne flutes
    10. Champagne Reception-4:00pm (Jan/Vicki) Wine/champagne order? Cheese and crackers?
    11. TC/OTs Beverage PolicyLegion to cater bar Sat and Sun under their liquor license
    12. DecorationsSet up day of @ 8:00am? Black table clothes/gold napkins. Sunflower center pieces. Melissa at OTs rents floor length white table clothes if needed for round tables. Step & repeat? Skirting. Gray and black chairs (gold are bright!)? Partition?
    13. PlaquesFor all inductees that attend. An 8 x 10 plaque will be ordered for the inductee. One ‘perpetual’ plaque will be ordered for display on Hall of Fame wall on campus (final approval and location TBD via Deb) (Melissa)
    14. MedallionsWe have 70 medallions-no need to order more this year. Engraving?
    15. Program & Inductee PPT for CeremonyComplete in-house (Susan)
    16. Name Badges- Gold colored lanyards for inductees and black/white for committee members? We have 40 gold and 22 white lanyards. No need to order this year. Guests and attendees will use sticker name badges?
    17. PhotographyDavid Thompson confirmed
    18. Slide-Show PPTPresenters to get pictures from inductees? (Kanoe to compile PPT?)
    19. Reserved Tables- Reserved tables for inductees attending and their guests, Board members and Committee members? Round tables for table sponsors?! (Kanoe?)
    20. UshersStudent athletes/volunteers? (Kanoe?)
    21. Check-InVolunteers needed? (Jennifer/Norberto?)
    22. TourAt 11:00am, meet in front of Student Services/Admin building-lunch provided (Tony?)
    23. RehearsalPresenters want to meet the day of?
    24. Signage5-6 signs around building directing to Student Center? (Susan?)
    25. Bookstore hours throughout the weekendOpen Sat/tour/Sunday?! (Bill)

  

  1. Foundation: Saturday night Blast from the Past @ 4:30pm

  2. Future Agenda Items/Action Items

 

  1. Next Meeting: Monday, October 25, 2021, 8:30-9:30, S-11/Zoom?
Minutes
Supporting Docs