Monday, December 1, 2014

Cougar Conference Room

Members Present: President Tony Thompson, Vice President Vicki Jacobi, Secretary Linda West, Jennifer Altenhofel, Megan Andrews, Nancy Artiga, Kanoe Bandy, Michelle Beasley, Eric Bérubé, Paul Blake, Adam Bledsoe, Jill Brown, Kamala Carlson, Joe’ll Chaidez, Bill Devine, Kelly Donovan, Candace Duran, Geoffrey Dyer, Juana Escobedo, Sharyn Eveland, Shelley Getty, Greg Golling, Gary Graupman, Jessica Grimes, Dan Hall, Brian Jean, Michael Jiles, Craig Johnson, Diane Jones,

David Layne, Steve Lytle, Mariza Martinez, Mike Mayfield, Janis Mendenhall, Michelle Oja, Ruby Payne, Joseph Polizzotto, Robin Polski, Natalie Ramirez, Joy Reynolds, Becky Roth, Terri Smith, Sonja Swenson, Stefanie Walsh, Karen Ziegler

Guests Present: Agnes, J.Eguaras, Mark Williams The meeting was called to order at 12:12 p.m.

Public Commentary

None.

Review of November 3, 2014 Senate Minutes

A motion was made by David Layne and seconded by Michelle Oja to approve the minutes as presented with one correction. The motion carried.

Resolution Recommending Emeritus Status for Linda West Tony Thompson

Kanoe Bandy received consent from the Applied Technologies Division to recommend Linda West’s nomination for Faculty Emeritus status. Tony Thompson drafted a resolution from the Senate recommending Linda West for Professor Emeritus Status. A motion was made by Diane Jones and seconded by Vicki Jacobi to approve the resolution as presented. The motion carried.

Replacement of Computer Science Position Kanoe Bandy

Linda West is retiring at the end of December. Her current assignment is 50% Distance Learning Coordinator and 50% Computer Science Professor. Kanoe stated that student needs warrant replacing the teaching portion of the vacated position with a 100% Computer Science Professor. The college hasn’t offered programming courses in some time and the recent addition of an Engineering program places an increased demand for those courses. The faculty replacement would teach programming, operating systems, and computer applications courses. A motion was made by Sonja Swenson and seconded by Brian Jean to hire a 100% Computer Science Professor to fill the vacancy. The motion carried with 36 members voting in support of the motion and 3 voting against the motion.

Senate Secretary for Spring 2015 Tony Thompson

Dan Hall agreed to serve as Academic Senate Secretary for the Spring 2015 semester.

Standing Committee Updates

Strategic Planning Committee Eric Bérubé

The committee completed its self-­‐evaluation and, as a result, will be revising the charter and work process slightly.

Budget Committee Bill Devine

Bill reported the committee approved the budget calendar. The committee also received an SSSP budget update and an ACBO (growth formula) update.

Curriculum & General Education Committee Vicki Jacobi

Vicki reported the committee approved two new courses, several program updates and a new transfer degree in Kinesiology.

Academic Development Committee Jessica Grimes

Jessica reported the Student Success Improvement Plan has been completed and submitted.

Academic Senate Plenary Report Vicki Jacobi, Dan Hall, Mark Williams

Vicki, Dan, and Mark reported on their impressions after attending the recent Academic Senate Plenary session. Dan stated that colleges are facing challenging times and three new initiatives will require the development of new policies and procedures. Vicki indicated there was an emphasis on student equity and a push for greater inclusion of adjunct faculty. Mark stated he was impressed with the high level of conversation and interaction among participants.

Tutoring Program Update Agnes J.Equaras

Agnes reported on the developments that have taken place in the college’s tutorial program. The Learning Center within the library houses the tutorial program, supplemental instruction, the Math Lab and the Writing Lab. Students now check in for services at a centralized location. The service desk is staffed Monday through Thursday from 8:00 a.m. to 6:00 p.m. and Friday from 8:00 a.m. to 4:00 p.m. The learning support staff consists of four part-­‐time classified tutors, two full-­‐time classified supplemental instructional assistants, two part-­‐time classified supplemental instructional assistants, nine student tutors, one classified management employee (half-­‐time), and one student worker at the front desk. Agnes also shared usage statistics for the Fall 2014 semester. Counts are currently being collected manually. TutorTrac will soon be implemented and should provide better usage information.

Agnes reported that she is currently focusing on:

• Aligning the tutorial program with the Taft College Mission, Student Success Act, educational master plan, and grants’ goals and objectives
• Hiring additional tutors and front desk support
• Implementing TutorTrac
• Developing a comprehensive tutorial web site
• Providing online tutoring

President’s Report Tony Thompson

Please forward your comments regarding the implementation of the new Computer and Network Use Procedure (AP 3720) to John Eigenauer. Tony stated we will be allocating 40 minutes for discussion on this topic at the January 2015 Senate meeting.

Meeting was adjourned at 1:00 p.m. Respectfully submitted by

Linda West, Academic Senate Secretary

AcademicSenate-Minutes-Dec-1-2014

Taft College

Monday, December 1, 2014

12:10-1:00

Cougar Room

Call to Order

Public Commentary

Approval of Minutes, November 3, 2014

Agenda

1. Standing Committee Updates – 5 minutes
   1. Strategic Planning Committee – Eric Berube
   2. Budget Committee – Sonja Swenson/Bill Devine
   3. Curriculum & General Education – Vicki Jacobi
   4. Academic Development Committee
2. Tutoring Program Update – 20 minutes – Agnes Aguaras
3. Academic Senate Plenary Report – 10 minutes – Vicki Jacobi, Dan Hall, Mark Williams
4. Senate Secretary for Spring 2015
5. Resolution

President’s Report Other

Next Meeting – Monday, January 12, 2015 – 12:10 – 2:00pm

Agenda-12-01-14

Monday, November 3, 2014 Cougar Conference Room

Members Present: President Tony Thompson, Vice President Vicki Jacobi, Secretary Linda West, Jennifer Altenhofel, Megan Andrews, Kanoe Bandy, Wendy Berry, Eric Bérubé, Paul Blake, Adam Bledsoe, Bill Devine, Candace Duron, Kamala Carlson, John Eigenauer, Juana Escobedo, Sharyn Eveland, Tori Furman, Shelley Getty, Michael Giles, Greg Golling, Lourdes Gonzalez, Jessica Grimes, Dan Hall, Brian Jean, Craig Johnson, Diane Jones, Kelly Kulzer Reyes, Steve Lytle, Julián Martinez, Mariza Martinez, James P. May, Janice Mendenhall, Michelle Oja, Ruby Payne,

Joseph Polizzotto, Stacie Rancano, David Reynolds, Joy Reynolds, Sonja Swenson, Susan Vaughan, Stefanie Walsh, Karen Ziegler

Guests Present: Darcy Bogle, Dena Maloney, Mark Williams The meeting was called to order at 12:15 p.m.

Public Commentary

None.

Review of October 6, 2014 Senate Minutes

A motion was made by Diane Jones and seconded by Joy Reynolds to approve the minutes as presented. The motion carried unanimously.

Standing Committee Updates

Strategic Planning Committee Dr. Eric Bérubé

Eric reported that the committee will be meeting on Friday to complete the evaluation of the committee. He also reported that he will be stepping down as chair of the committee at the end of the year to devote full time to accreditation.

Academic Development Committee Kelly Kulzer-Reyes

Kelly reported the Basic Skills Initiative report was submitted. She also reported the allotment was back to $90,000 and the current budget reflects that allocation.

Budget Committee Bill Devine

Bill reported there was an update to the budget, a revision of BP 6200 and 6250, and the committee approved the new budget calendar.

Curriculum & General Education Committee Vicki Jacobi

Vicki reported on the following committee items:

• A new local certificate was approved for Energy Technology.
• BUSN 1510 (Business Communications) has been added to the GE pattern for Communications & Analytical Thinking.
• ASTR 1511 (Astronomy) was approved for distance learning.
• A discussion took place during the last meeting regarding whether or not it was the committee’s function to review and approve SLOs.
• More justification should be required for the rationale for inactivating courses. Stating a course has low enrollment is not sufficient justification.

Accreditation Update Dr. Dena Maloney

Dena reported that sixty-eight people, including faculty, administrators, and classified staff are currently serving on accreditation teams. The first draft of the self-study was submitted and reviewed by Dena and Eric who provided feedback to the teams. A second draft of the self-study is due by December 1st.

The Accreditation Steering Committee has set July as the target for sending the self-study report to the ACCJC.

Dena stated that she, Darcy Bogle, and Sam Aunai have all recently participated in accreditation site visits at other colleges. There appears to be an emphasis on SLOs. Taft College is under the 2002 accreditation standards and it is expected that we should be at proficiency level by this time.

The college submitted a report regarding our SLO progress in the Fall of 2012. We were asked to report on eleven items and the college was determined to be below average in nine out of the eleven items. Recommendations can be used to help us improve our process.

Areas of greatest concern:

• Lack of institutional wide dialog on SLO outcomes and how they relate to institutional improvement.
• Student awareness regarding goals and SLOs
• Quality of SLOs we’ve developed (should be useful in improving courses)

The college needs to provide evidence that we’re using SLO assessment results to make institutional improvements. Evidence can be found in eLumen, division meeting minutes, and other committee meeting minutes.

Dena stated there is a conference scheduled in Bakersfield on November 17th regarding institutional level outcomes.

Technology Committee Update Dr. John Eigenauer

John reported on the proposed implementation of a new Computer and Network Use Procedure (AP 3720). He stated faculty should be thoroughly informed regarding its content and suggested all should have to sign in verification they’ve read and understand the procedure. The procedure states

that college property can’t be used for personal reasons and that the employee has no expectation of privacy when using the resources of the college. John expressed concern that similar procedures have been used against employees at previous districts and that we need to have a full discussion regarding the impact this procedure can have before it is implemented.

Brian Jean agreed that it was an issue that should be discussed in more depth at a future meeting. It was suggested that members email their concerns regarding the proposed procedure to

John Eigenauer with a cc: to Adrian Agundez.

Student Success and Support Program/Proposals Darcy Bogle

Darcy previously distributed materials regarding dual enrollment, high school special admits, and high school articulation.

Darcy stated we already participate in articulation agreements with Taft Union High School. Current policy states that the student must complete 12 units in residence before receiving the articulated units. The State Academic Senate recommends eliminating the in-residence requirement.

A motion was made by Diane Jones and seconded by Kamala Carlson to remove the 12-unit in residence requirement for high school courses articulated with Taft College Courses. The motion carried with one member voting against the motion.

The current high school special admit policy states the student must be 16 years of age or older and can’t take degree level courses they can take at the high school. In general, college courses must be designated 1500 or higher with the exception of Math 1060. Darcy is proposing an expansion of the policy to include the Student Success course and a number of CTE courses. Diane Jones stated she would like to hear from CTE faculty before agreeing with the proposal. Kanoe Bandy said the proposal has not been discussed with the Applied Technology division and she would like to see what classes are involved.

The college is currently offering the following dual enrollment courses at TUHS: Biology 1500,

Sociology 1510, English 1500, Information Competency 1548, and Psychology 1500. The high school has requested that we offer Speech 1511 instead of Sociology 1510. The change was requested as a result of the “perfect 60” requirement.

A motion was made by Diane Jones and seconded by Bill Devine to offer Speech 1511 as a dual enrollment course instead of Sociology 1510. Sociology 1510 and Psychology 1500 will be rotated in subsequent semesters. The motion carried unanimously.

Other Tony Thompson

The next meeting is scheduled for Monday, December 1st. Meeting was adjourned at 1:00 p.m.

Respectfully submitted by

Linda West, Academic Senate Secretary

Minutes-11-03-14

Taft College

Monday, November 3, 2014

12:10 – 1:00pm

Public Commentary

Approval of Minutes of October 6, 2014

Agenda

1. Standing Committee Updates – 5 minutes
   1. Strategic Planning Committee (Berube)
   2. Academic Development Committee (Kulzer-Reyes)
   3. Budget Committee (Devine)
   4. Curriculum & General Education (Jacobi)
2. Accreditation Update – (Dr. Maloney) – 15 minutes
3. Technology Committee Update –(Dr. Eigenauer) – 5 minutes
4. Student Success and Support Program/Proposals (Darcy Bogle) -20 minutes

President’s Report Other

Next Meeting – Monday, December 1, 2014

Agenda-11-03-14

Monday, October 6, 2014 Cougar Conference Room

Attendees: President Tony Thompson, Vice President Vicki Jacobi, Secretary Linda West, Jennifer Altenhofel, Megan Andrews, Kanoe Bandy, Michelle Beasley, Paul Blake, Adam Bledsoe, Jill Brown, Kamala Carlson, Candace Duran, Geoffrey Dyer, John Eigenauer, Sharyn Eveland,

Tori Furman, Shelley Getty, Greg Golling, Jessica Grimes, Daniel Hall, Brian Jean, Mike Jiles, Diane Jones, Danielle Kerr, David Layne, Mariza Martinez, Janis Mendenhall, Michelle Oja, Ruby Payne,

Stacie Rancano, Kristi Richards, Becky Roth, Sonja Swenson, Karen Ziegler The meeting was called to order at 12:14 p.m.

Review of September 2, 2014 Senate Minutes

A motion was made by Jennifer Altenhofel and seconded by David Layne to approve the minutes as presented. The motion carried unanimously.

Division Chair Presentations for Faculty Positions

The following division chairs or designees presented the rationale for new faculty positions:

Liberal Arts – Bill Devine

Studio Arts

Learning Support – Vicki Jacobi

Librarian

Social Sciences – Becky Roth

Sociology

Math/Sciences – Kanoe Bandy

Kinesiology

Applied Technology – Kanoe Bandy

Industrial Health & Safety Energy Technology

Liberal Arts – Kamala Carlson

English

Presentation materials for each position are attached to the minutes.

Tony stated he will be distributing the ranking sheets electronically. He said he hadn’t received any input from the administration regarding the number of new faculty positions that would be approved, if any.

Meeting was adjourned at 12:55 p.m.

The next meeting is scheduled for 12:10-1:00 p.m. on Monday, November 3rd.

Respectfully submitted by

Linda West, Academic Senate Secretary Attachments

Minutes-10-06-14

Taft College

Monday, October 6, 2014

12:10-1:00

Cougar Room

Call to Order

Public Commentary

Agenda

1. Approval of minutes, September 2, 2014
2. New Faculty Presentations LIBERAL ARTS

Studio Arts – Bill Devine – 12:15 – 12:21 LEARNING SUPPORT

Librarian – Vicki Jacobi – 12:21 – 12:27 SOCIAL SCIENCES

Sociology – Sharyn Eveland – 12:27 – 12:33 MATH/SCIENCES

Kinesiology – Kanoe Bandy – 12:33 – 12:39 APPLIED TECHNOLOGIES

Industrial Health & Safety – Kanoe Bandy -12:39 – 12:45 Energy Technology –Kanoe Bandy – 12:45 -12:51

LIBERAL ARTS

English – Kamala Carlson – 12:51 – 12:57

Adjournment

Next Meeting, Monday, November 3, 2014

Agenda-10-06-14

Monday, September 2, 2014

Cougar Conference Room

Members Present: President Tony Thompson, Vice President Vicki Jacobi, Secretary Linda West, Nancy Artiga, Kanoe Bandy, Wendy Berry, Adam Bledsoe, Jill Brown, Joe’ll Chaidez, Bill Devine, Geoffrey Dyer, Juana Escobedo, Sharyn Eveland, Tori Furman, Greg Golling, Lourdes Gonzalez,

Gary Graupman, Dan Hall, Brian Jean, Diane Jones, Kelly Kulzer Reyes, David Layne, Mariza Martinez, James May, Michelle Oja, Ruby Payne, Joseph Polizzotto, Kristi Richards, Stefanie Walsh, Karen Ziegler

The meeting was called to order at 12:15 p.m.

Public Commentary

None.

Review of August 21, 2014 Senate Minutes

A motion was made by Michelle Oja and seconded by Sharyn Eveland to approve the minutes as presented. The motion carried unanimously.

Standing Committee Updates

Strategic Planning Committee Eric Bérubé

No report.

Academic Development Committee Kelly Kulzer-Reyes

Kelly reported the ADC now meets on the 3rd Wednesday of the month from noon to 1:00 p.m. Kelly stated that the Basic Skills Initiative allocation for the college was reduced by 10%. Our allocation dropped from $90,000 to $81,000 and we are already over budget.

Budget Committee Bill Devine

Sharyn Eveland and Bill reported the committee received a budget update from Brock McMurray at the last meeting. Brock stated it appears the college will be receiving sufficient funding to cover our budget and isn’t anticipating any big surprises.

Curriculum & General Education Committee Vicki Jacobi

Vicki reported we currently have 208 courses with course outlines of record that are five years old and older. All updated course outlines must be submitted with SLOs. She also stated that additional transfer degrees are being discussed. Curriculum and GE Committee meeting times have been extended to 90 minutes to accommodate the extensive agenda.

Vicki reported that eLumen will be updated by first census. On-demand workshops will be scheduled and a big workshop is scheduled for November.

High School Articulation/Dual Enrollment Darcy Bogle & Sam Aunai

Darcy reported the Academic Senate for California Community Colleges has developed recommendations to support high school to college activities and reduce unnecessary barriers. As a result, Darcy is proposing some changes to Taft College’s articulation policy where it pertains to secondary schools. A secondary school can request to articulate any comparable course in the TC catalog. Articulation agreements are driven by the faculty and division. Before a course is deemed comparable, it must be evaluated by the appropriate discipline/division, Articulation Officer, and Vice President of Instruction. All must be in agreement before an articulation agreement is finalized.

Articulation agreements are subsequently reviewed every three years.

Currently, a student doesn’t receive the units of credit for the articulated course until he or she is attending Taft College and completed 12 units in residence. Student must then submit a form requesting credit for completion of the articulated course. The student must have completed the course at the high school with a grade of A or B and passed the final exam. Once the requirements have been met, units are awarded in the form of credit by exam.

A White Paper released by the state Academic Senate recommends a more streamlined process. No change is recommended in the articulation process which will continue to be faculty and division driven. The recommendation is to remove the residence requirement for students completing the articulated course at the high school. Credit by exam units would be recorded on the student’s Taft College transcript once they apply for admission.

Articulation agreements are typically developed for non-transfer level courses. Welding is a good example. The interest isn’t in losing enrollment, but in streamlining certificate patterns for students and increasing student success.

Darcy emphasized that there is no interest in changing the course articulation process other than how the units are awarded to students.

Diane Jones reported that a high school representative had expressed interest in being able to sign off on High School Special Admit Forms in lieu of the instructor in the event the instructor was unavailable. Members felt the instructor signature was an integral part of the process and were unanimously opposed to the idea of a high school representative signing in lieu of faculty who teach the course.

Committee Assignments Tony Thompson and Mark Williams

Tony distributed a table listing the number of faculty requests for membership on campus committees. Requests range from 14 on the Staff Development committee down to 2 on the Tech Review and Safety committees. Tony and Mark expressed concern that committee assignments are out of balance.

Some committees limit the number of faculty and Craig Johnson asked if those limits were negotiated.

In the past few years, faculty have selected their committee assignments although that was not always the case. Bill Devine said he didn’t think it was just a “numbers game” and some committees might require more members. Michelle Oja thought it might be helpful to gather input from committee chairs. Mark asked that we shuffle ourselves around voluntarily to avoid the current imbalance.

Other Tony Thompson

At the request of a faculty member, Tony asked, “What is the current status of the $2 million loan that the general fun made to the TIL program?”

Sharyn Eveland stated that she would take the question to the next meeting of the Budget Committee and request a response.

The next meeting is scheduled for Monday, October 6th. Meeting was adjourned at 1:04 p.m.

Respectfully submitted by

Linda West, Academic Senate Secretary Attachments

Minutes-09-02-14

Taft College

Tuesday, September 2, 2014

12:10-1:00pm

Cougar Room

Public Commentary

Approval of Minutes of August 21, 2014

Agenda

1. Standing Committee Updates –5 minutes
   1. Strategic Planning Committee (Berube)
   2. Academic Development Committee (?)
   3. Budget Committee (Devine)
   4. Curriculum & General Education (Jacobi)
2. High School Articulation/Dual Enrollment – (Bogle/Aunai) – 10 minutes
3. Faculty Mentor Program –(Bandy) – 10 minutes
4. Committee Assignments – (Thompson/Williams)

President’s Report

Other – Question from John Eigenauer Next meeting – Monday, October 6, 2014

Agenda-09-02-14

Minutes Thursday, August 21, 2014

Cougar Conference Room

Members Present: President Tony Thompson, Vice President Vicki Jacobi, Secretary Linda West, Jennifer Altenhofel, Nancy Artiga, Kanoe Bandy, Michelle Beasley, Wendy Berry, Eric Bérubé, Adam Bledsoe, Kamala Carlson, Joe’ll Chaidez, Chris Chung-Wee, Bill Devine, Candace Duran, Geoffrey Dyer, John Eigenauer, Sharyn Eveland, Bruce Ferguson, Tori Furman, Greg Golling,

Lourdes Gonzalez, Gary Graupman, Jessica Grimes, Dan Hall, Danielle Harris, Brian Jean, Michael Jiles, Craig Johnson, Diane Jones, Kelly Kulzer Reyes, David Layne, Steve Lytle, Vince Maiocco,

Mariza Martinez, James May, Mike Mayfield, Michelle Oja, Ruby Payne, Joseph Polizzotto, Robin Polski, Stacie Rancano, David Reynolds, Joy Reynolds, Becky Roth, Terri Smith, Sonja Swenson, Susan Vaughan, Stefanie Walsh, Karen Ziegler

The meeting was called to order at 11:10 a.m.

Public Commentary

None.

Review of May 19, 2014 Senate Minutes

A motion was made by Jennifer Altenhofel and seconded by Robin Polski to approve the minutes as presented. The motion carried with one abstention.

Welcome and Introduction of New Faculty Tony Thompson

Tony introduced and welcomed Michael Jiles, James May, Stacie Rancano, and Karen Ziegler to the Senate meeting.

The Academic Senate meets on the first Monday of the month and lunch is always served. Copies of the agenda and minutes of the prior meeting are distributed at each meeting.

Standing Committee Updates

Strategic Planning Committee Eric Bérubé

The committee is currently assisting consultants in the development of a new strategic plan. The Steering Committee is seeking two faculty members to serve on the committee.

A question was raised regarding the expiration date of the current strategic plan. Eric stated the current document was active until 2015, although 2016 is listed on the website. He said the document was originally intended as a rolling plan.

Academic Development Committee Kelly Kulzer Reyes

Kelly reported the committee is currently working on the Basic Skills Initiative budget and reporting and program review.

Budget Committee Sonja Swenson

Sonja reported no final budget numbers have been released. A budget working meeting is scheduled for next week. We’re not anticipating big changes, but need to be prepared for the doubling of contributions to PERS and STRS.

Curriculum & General Education Committee Mark Williams

The committee meets tomorrow and a draft agenda has been distributed.

Stand-alone courses still need the approval of the committee and Board of Trustees, but now must also go to the state for approval.

Library Space/Staff Development/Tutoring Update Mark Williams

Mark commended Terri Smith for the phenomenal amount of work she accomplished in the library reorganization over the summer.

The instructional room is now ready. General tutoring will take place in “tutor alley” and SI tutors are now located near the general tutors. The staff development room is almost complete. Mark stated he wants more input from divisions regarding the direction the tutorial program needs to take. He said we need a clearer definition of the meaning of “faculty-led”.

Mark was asked to give an update on enrollment numbers for the fall semester. He stated enrollment numbers are down across the state, but we’re looking okay. We have a good shot at meeting our target enrollment numbers for the semester.

Mark shared his concerns regarding the number of faculty serving on various committees. He stated the numbers are out of balance. Some committees have huge numbers of faculty and others have very few faculty members. He said we’re currently looking for committee assignment alternatives that meet institutional needs. For example, the institution currently has needs in the areas of accreditation, SLOs, and data collection and analysis. The discussion was started last year. At issue is the method used to redistribute faculty membership and make sure the work that we’re being charged with is being completed. Diane Jones reminded the group that any drastic change to the current system constitutes a change in working conditions and is an Association issue.

Brian Jean stated he thought we already had an alternative committee assignment process in place. Mark stated it was more about making the alternatives viable and meaningful. Kelly Kulzer Reyes asked if faculty was aware of the possible alternatives. Sonja Swenson thought it would be helpful if we might

see examples of alternatives. Almost all of us already serve on at least one accreditation subcommittee. Mark stated he would like to see us move to a more structured process, but doesn’t want us to get locked into narrow possibilities. This topic will be continued at the September Senate meeting.

John Eigenauer asked Mark to give the group his definition of “status quo”. Mark stated we were at 1105 FTES at last fall’s census date. An FTES of 1105 for this fall would be status quo. Mark said he doesn’t know what the trend is, but last year we lost 6% after census. According to Mark, we want to maintain approximately 2500 FTES annually. That number will keep us at cap. The college intentionally went over cap in the past because we received growth money. That is no longer the case. We’d like to be slightly over cap to replenish our buffer, but we don’t want to be too much over cap.

Taft College Hall of Fame Task Force Kanoe Bandy

Kanoe asked for two faculty members to serve on a Taft College Hall of Fame task force. The task force is co-chaired by Kanoe and Darcy Bogle. The concept of a Hall of Fame started in the Athletics Department, but the idea was broadened to include other members of the campus community. Honorees could include alumni, and retired faculty, classified, and Board of Trustees members. The task force will be charged with setting up guidelines for a selection process, using other colleges as a model. Kanoe stated we would like the Hall of Fame to be sustainable. Some ideas for the honorees include tiles in the quad, “Wall of Fame”, and trophy cases in the new student center. The concept is wide open right now.

TutorTrac Demonstration/Grants Updates Agnes J.Eguaras

TutorTrac Demonstration

Agnes reported on the need for a centralized tracking system to be used in the tutorial program to track tutoring, supplemental instruction, workshops, math lab usage, and writing and language lab usage. The learning center front desk will be staffed and be the centralized point for day-to-day tutoring operations. Students will check in and out for tutoring appointments at the desk. Debi Wooley will be staffing the desk from 8-noon daily. Student workers will staff the desk at other times. Debi will be maintaining a schedule of services and activities and college usage data.

Agnes stated that a more centralized system is needed. TutorTrac is software that is designed for this purpose and includes the following features:

• Centralized scheduling system
• User can view different services and schedule of activities
• Record and track student visits for each area of service
• Connects with student registration system
• Student progress reports
• Usage reports

  The Windows-based software is self-hosted and runs on a local server. The cost of the software is $2995 and applies only to the current version. Support is $799 the first year and includes training and technical support. Agnes stated that part of the cost can be paid for by grant funds. Brian Jean asked if we had considered developing our own home-grown software

  Darcy Bogle reported on GradesFirst, a robust student support system used by many California Community Colleges. The system includes several components, including a tutor management component. The system provides early intervention and extensive reporting capabilities. According to Darcy, GradesFirst is very user-friendly. The system would replace SARS, which has proven difficult for students to use. The annual cost of the system is $27,500. Candace Duran reported that all of Region VI is adopting GradesFirst as their student support system.

  Sharyn Eveland asked if the choice to adopt TutorTrac or GradesFirst was an either/or decision. Sharyn stated that if GradesFirst doesn’t meet the tracking needs of the tutorial program, we would still need to consider TutorTrac.

  Grant Highlights

  Agnes reported on activities funded by the QFS, STEM Pathways, and CEED grants.

  QFS Activities:

• Faculty Development Center
• FIGs (Faculty Inquiry Groups)
• English/ESL Adjunct Faculty Workshops
• English Access Workshop
• Math Jumpstart Workshop
• Counseling and Ed Advisory Workshops

  STEM Pathways

• Young Innovators Club – TUHS
• STEMvitational Event
• Mad Science Summer Camps
• Math Jam Workshops
• TC and University of La Verne Research Project

  CEED

• Engineering Program
• Outreach with schools and industry
• Advisory Committee
• New STEM Counselor

President’s Report Tony Thompson

Tony would like to see more faculty from Taft College attend the State Senate’s plenary session. Mark Williams attended the Curriculum Institute this year and indicated it was so beneficial he would like to send a team next year. Tony stated he would support the awarding of salary schedule credit for attendance and Mark is in agreement.

Brian Jean stated he would like to see salary schedule credit awarded for attendance at other conferences, as well.

Mark stated the request for salary schedule needs to be structured and explicit regarding the value of the activity to the institution.

The next meeting is scheduled for Tuesday, September 2nd. Meeting was adjourned at 12:56 p.m.

Respectfully submitted by

Linda West, Academic Senate Secretary

Minutes-08-21-14

Taft College

Thursday, August 21, 2014

11:00 – 1:00

Cougar Room

Public Commentary

Approval of Minutes of Special Meeting, May 19, 2014

Agenda

1. Welcome and Introduction of new faculty – (Tony Thompson) – 10 minutes
2. Standing Committee Updates -20 minutes
   1. Strategic Planning Committee – (Berube) (Steering Committee needs two faculty to serve)
   2. Academic Development Committee (Kelly Kulzer-Reyes)
   3. Budget Committee (Swenson)
   4. Curriculum & General Education Committee (Mark Williams)
3. Library Space/Staff Development/Tutoring Update (Mark Williams) – 15 minutes
4. TutorTrac Demonstration/Grants Updates – Agnes Aguaras – 45 minutes
5. Taft College Hall of Fame Task Force (Bandy) (need 2 interested faculty to serve)

President’s Report – Fall Plenary, November 13-15, Irvine Marriott Next meeting – TUESDAY, September 2, 2014

Agenda-08-21-14