Monday, Dec. 7, 2015

Cougar Conference Room

Members Present: President Geoffrey Dyer, Vice President Vicki Jacobi, Jennifer Altenhofel, Megan Andrews, Michelle Beasley, Paul Blake, Adam Bledsoe, Jill Brown, Kamala Carlson, Chris Chung-Wee, Candace Duron, John Eigenauer, Sharyn Eveland, Jessica Grimes, Brian Jean, Michael Jiles, Diane Jones, Danielle Kerr, David Layne, Julian Martinez, Mariza Martinez, Tina Mendoza, Michelle Oja, Ruby Payne, Joseph Polizzotto, Robin Polski, Natalie Ramirez, Stacie Rancano, Juana Rangel-Escobedo, Terri Smith, Tony Thompson, and Susan Vaughan.

The meeting was called to order at 12:08 p.m.

Public Commentary

• Students from the Performing Arts Club performed “Jingle Bell Rock” for the senate.
• Shoshana, representing the Student Senate for the California Community Colleges, asked the Academic Senate to draft a resolution stating that they support the implementation of AB 798, regarding Open Education Resources. Shoshana will bring the template for this resolution at the next Academic Senate meeting.

Review of Nov. 18, 2015 Senate Minutes

• Since there were no changes made to the Nov. 18^th minutes, according to Robert’s Rules, they are thereby approved and we do not need a motion to approve them.

Commentary on Electronic Committee Updates

• There was no commentary given regarding the electronic committee updates.

Accessibility – Joseph Polizzotto

• Joseph shared four accessibility issues: 1) Adopting Accessible Textbooks; 2) Creating Accessible Documents; 3) Adopting Accessible Technology; 4) Captioning Videos.
• Joseph’s PowerPoint presentation is available to download at http://ct-test-wp.taftcollege.edu/academicsenate/.

Faculty Positions & Ranking Process – Dyer

• President Dr. Maloney will be recommending two new faculty positions to the board to be funded from the general fund.
• We will vote on ranking the new faculty positions being recommended on Friday, Dec. 11^th.
• Geoffrey suggests that we start a conversation in January about potentially shifting the faculty ranking process to the August in-service. The ranking process would benefit from the Program Reviews completed in the previous Spring semester. Plus, all faculty would be present for the in-service.

Draft Academic Senate Constitution & Bylaws – Dyer

• One of the motions made this year regarding the formation of the constitution and bylaws was to continue conduct our senate business using our current practices while we create a new constitution and new bylaws.
• We also approved having a senate of the whole with a smaller group of representatives works in advance of issues coming before the senate of the whole. The senate of the whole still has the final voice in each issue.
• The results of the survey constructed by Michelle Oja helped Geoffrey craft a draft constitution and bylaws. The task force, made up of Terri Smith, Tony Thompson, Bill Devine, Michelle Oja, and Jessica Grimes, reviewed the draft and gave feedback to Geoffrey. The first reading of this draft will come before the entire senate in January.

Draft Policy for SLOs – Jacobi

• In an effort to get ahead of the ACCJC recommendation regarding SLOs, and to also provide clarity in establishing the practice of implementing and analyzing SLO data, the SLOASC committee recommends that the board create administrative procedure that specifies the expectations regarding SLOs.
• Terri Smith moved to approve the SLOASC recommendation to the board. Mike Jiles seconded the motion. The motion passed with Diane Jones and Brian Jean voting “No”, and Tori Furman, Kelly Kulzer-Reyes, John Eigenhauer, Julian Martinez, Stacie Rancano, and Candace Duron abstaining.

Dual Enrollment – Jacobi

• Vicki is concerned about our current dual enrollment practice and how it may negatively impact transferability for students participating in dual enrollment.
• Diane Jones stated that there is a committee in place that ensures that the college courses being offered at the high school meet the established criteria established by the college. This committee has not yet talked about expanding dual enrollment or the impact of the passage of AB 228. The members of this committee are Bill Devine, Carol Schoneweiss, Tammy Sutherland, Craig Johnson, and Diane Jones.
• Vicki shared that at the Fall Plenary, the senate passed a resolution endorsing dual enrollment as much as possible. Vicki suggested that we may want to form a task force to examine dual enrollment issues and formulate a plan on how to best proceed with expanding our dual enrollment options. However, it may be that the committee Diane spoke of might take on this proactive role.
• Diane motioned to table this issue until next month. The motion was seconded and passed.

Meeting adjourned at 1:03

12.07.15 Academic Senate Minutes

MONDAY, DECEMBER 7, 2015

12:00PM TO 1:00PM, COUGAR ROOM

Call to Order Public Commentary

Approval of Minutes from November 18, 2015

Meeting Commentary on Electronic Committee Updates

AGENDA

Information/Discussion Items

1. Accessibility Update—Polizzotto—15 Minutes
2. Faculty Positions & Ranking Process—Dyer—5 Minutes
3. Draft Academic Senate Constitution & Bylaws—Dyer—15 Minutes Action Items
4. Draft Policy for SLOs—Jacobi—10 Minutes
5. Dual Enrollment—Jacobi—5 Minutes

Other

Adjournment

Next meeting is Friday, December 11, at 1:00pm in the Cougar Room, to present and rank new faculty position requests.

Accessibility Concerns

ASA 12-7-15

BoardGoals2015-16

NR AB288 final

Rankings of New Position Requests by Academic Senate[1]

S 15 6.03

Standing Electronic Committee Updates

Student Learning Outcomes Policy2b

SurveyResults-1 TC AS 2.0

Wednesday, Nov. 18, 2015

Cougar Conference Room

Members Present: President Geoffrey Dyer, Vice President Vicki Jacobi, Jennifer Altenhofel, Megan Andrews, Eric Berube, Paul Blake, Adam Bledsoe, Joe’ll Chaidez, Chris Chung-Wee, Bill Devine, Sharyn Eveland, Tori Furman, Shelley Getty, Greg Golling, Jessica Grimes, Dan Hall, Michael Jiles, Diane Jones, Danielle Kerr, Kelly Kulzer-Reyes, David Layne, Julian Martinez, Mariza Martinez, Tina Mendoza, Michelle Oja, Ruby Payne, Juana Rangel-Escobedo, Terri Smith, and Tony Thompson.

The meeting was called to order at 12:11 p.m.

Public Commentary

• No public commentary was offered.

Review of Nov. 2, 2015 Senate Minutes

• Since there were no changes made to the Nov. 2^nd minutes, according to Robert’s Rules, they are thereby approved and we do not need a motion to approve them.

Commentary on Electronic Committee Updates

• Two electronic updates were received from the Curriculum Committee and the SLOASC committee.
• Geoffrey commended the Curriculum Committee for investigating how our program discontinuance works.
• Geoffrey thanked the SLOASC Committee for working towards revising their charter.

Highlights of ASCCC Fall Plenary – Dyer, Grimes, Hall

• Geoffrey shared about recent accreditation news. The statewide Academic Senate passed a resolution to adopt a new paper called “Effective Practices in Accreditation”.
• The Board of Governors has directed the Chancellor’s Office to establish a new model for accrediting California community colleges.
• Geoffrey attended an EEO Faculty Diversity Summit. Title 5 requires that before serving on screening committees, we must participate in training regarding the educational benefits of workforce diversity and the elimination of bias in hiring.
  • Geoffrey cited a study by Robert Fairlie that supports the link between having a racially/ethnically diverse faculty and higher success/completion rates for minority students.
  • With the additional $62 million to fund the hiring of more faculty at the community college level, we have an opportunity to reverse our demographic trends in personnel that don’t match the demographic makeup of our students.
• Dan shared about the Hot Topics in Distance Education discussed at plenary: 1) Accreditation, 2) Accessibility, 3) [State] Authorization, 4) Online Education Initiative, 5) Regular/Effective/Substantive Contact, and 6) Proprietary Publisher Generated Materials.
• Jessica briefed us about two laws affecting faculty pay for non-credit coursework. More ‘Basic Skills’ coursework will likely be funneled into non-credit status.
• Jessica reported that with the increase in funding for new faculty, over 1000 new faculty will likely be hired for next year. This makes hiring faculty very competitive and it would be helpful to get ahead of the big hiring push in finding quality candidates and in vetting them.

Tutoring Update – Jones

• Diane stated that some of their math students have expressed concern about a lack of one-on-one tutoring appointments being available.
• Currently an administrator is overseeing the Learning Resource Center and it is Diane’s and others’ belief that a faculty member should oversee the center.
• Mark Williams met with the math faculty to discuss the issues regarding the LRC. The math faculty were concerned about the two tutoring positions that have not been filled. The math faculty are also concerned about the fact that some of the current tutors are looking for employment elsewhere. The two part-time tutoring positions were then combined to form one full-time position.
• According to data the math department has been analyzing, only a small percent of the time that tutors are available is devoted to one-on-one appointments (7.4% in Fall 2014; 12.0% in Spring 2015; and 4.8% in the first 8 weeks of Fall 2015).
• Vicki pointed out that overseeing the LRC used to be the responsibility of faculty. The position has never been re-filled. We are currently using grant money to pay for the supervision of the LRC. In order to get apportionment funding for this position, there needs to be “line of sight” supervision.
• The job description for the new full-time tutoring position was reworked to be a Learning Assistant/Tutor so that there is more flexibility in providing a broader variety of services to the students.

Distance Education Committee Proposal/Charter (Second Reading) – Hall

• Three additions were made to the DE Committee proposed charter regarding: 1) accessibility; 2) accreditation; and 3) where this committee sits in relation to the other committees on campus.
• Jennifer Altenhofel moved to accept the proposal of the DE Committee charter. Greg seconded the motion.
• Eric offered that given the reference to accreditation in the charter, it might be prudent to wait until the ACCJC report comes out before we adopt this charter.
• Kelly suggested that we could approve the charter now and revise it later if needed.
• Serving on this DE committee may or may not count towards fulfilling a faculty committee obligation. That will be determined at a later date.
• The motion passed.

SLOASC Charter Revisions (Second Reading) – Jacobi

• There were suggestions made about the charter at the last senate meeting, but there is already language in the charter addressing those suggestions. Therefore, there were no revisions made to the charter.
• Michelle Oja motioned to approve the second reading of the charter. Jennifer seconded the motion. The motion carried.

New Athletics Program Proposal: Golf (Second Reading) – Bandy

• This proposal went before the Governance Council twice, and has received their approval.
• Diane is concerned that we have not funded our current sports at the level they need.
• Tony speculated that Kanoe feels the Golf program would have a minimal impact on the budget. Tony added that a golf program is one of the cheapest sports programs to add.
• The hope is that we could likely attract local high school golfers to join the team. Recruiting expenses should be low.
• The golf athletes will bring in FTES. Vicki suggested that since our enrollment is capped, the increase in FTES does not really help us.
• Tony felt that Kanoe has vetted this program thoroughly. It is the cheapest way to increase the breath of our athletic program. There are also gender equity issues that this proposal addresses.
• Tori motioned to approve the proposal. Bill seconded and the motion carried.

Academic Senate Constitution and Bylaws – Dyer

• Michelle Oja has been working on a poll to send out to faculty regarding the structure of the senate.
• The Task Force, made up of Geoffrey, Terri, Tony, Michelle O., Bill and Jessica, will try to have a draft of the senate constitution by December 1^st. This draft could then be discussed at the Dec. 7^th senate meeting.
• The motion that passed at the last senate meeting was to adopt a senate of the whole with a smaller group of faculty (aka an Expanded Executive Committee or Academic Senate Council) within the senate. There are three California community colleges that have adopted that type of structure for their senate.
  • Columbia College
    • All faculty vote on all senate items.
    • AS Council drafts resolutions and works in advance.
  • Feather River College
    • All faculty vote on everything, except in exceptional circumstances.
  • Skyline College
    • All faculty make appointments and service on committees, but Governing Council has the ability to exercise all functions of the senate.
  • The senate discussed the pros and cons of the three forms of Academic Senate Council. Regardless of what form of AS Council is adopted, one key issue to decide on is what quorum will be set at.
  • We have the flexibility to customize these three examples in any way that best suits our needs.
  • Whatever the task force comes up with, it will be brought before the senate for discussion and input.
  • Vicki likes Columbia’s model of having the vice president of the senate be the president elect. Another thing to like about their model is that the vice president is not the Curriculum chair.
  • Bill wondered about the need to change at all if this is the structure we will adopt.
    • Above all else, Geoffrey wants the senate to come up with a working constitution. But, given that we are not able to accomplish our 10 + 1 responsibilities, it seems that we need to modify how we currently function.
  • Sharyn motioned to adopt the Columbia model of the smaller committee. Tori seconded the motion. The motion passed with Michelle O. voting against the motion and Bill abstaining. The following faculty were present when the vote took place.
    • Danielle, Geoffrey, Tony, Mike J., Sharyn, Tori, Dan, David, Terri, Vicki, Mariza, Julian, Joe’ll, Adam, Greg, Diane, Ruby, Juana, Eric, and Brian.

Other

• In addition to having our regularly scheduled meeting on December 7^th, we will have a meeting on Friday, December 11^th (Dead Day) at 1:00 PM so that we can rank the full-time faculty position requests.
• In order for our rankings to be presented at the January board meeting, we need to have our ranking decisions made by then. If we would have our faculty ranking meeting during the flex days of our January in-service, several faculty would not be present to vote on the ranking. Therefore, the ranking meeting was moved to December 11^th.

Meeting adjourned at 1:06.

Respectfully submitted by Dan Hall

11.18.15 Academic Senate Minutes

WEDNESDAY, NOVEMBER 18, 2015

12:00PM TO 1:00PM, COUGAR ROOM

Call to Order Public Commentary Approval of Minutes from October 2, 2015

Meeting Commentary on Electronic Committee Updates

AGENDA

Information/Discussion Items

1. Highlights of ASCCC Fall Plenary—Dyer, Hall, Grimes—10 Minutes
2. Tutoring Update—Jones—10 Minutes Action Items
3. Distance Education Committee Proposal/Charter (Second Reading)—

Hall—5 Minutes

4. SLOASC Charter Revisions (Second Reading)—Jacobi—5 Minutes
5. New Athletics Program Proposal: Golf (Second Reading)—Bandy—5

Minutes

6. Taft College Academic Senate Constitution and Bylaws—Dyer—15

Minutes Other Adjournment

Next meeting is Monday, December 7, at 12:00pm in the Cougar Room. Tentative agenda items are accessibility concerns, actions to maintain accreditation, revised annual program review template, student learning outcomes, AB 288 (Dual Enrollment), and Taft College Academic Senate Constitution and Bylaws.

ASA 11-18-15

CurricMinutes 10-12-15

Issues to Consider as We Approach a New Senate Structure

Mens and Womens Golf updated 10-7-15

SLOASC Charter 10_16_2015

SLOASCMinutes 10-16-15

TC Distance Education Committee Charter-Draft 2.0

Monday, Nov. 2, 2015

Cougar Conference Room

Members Present: President Geoffrey Dyer, Vice President Vicki Jacobi, Jennifer Altenhofel, Kanoe Bandy, Paul Blake, Adam Bledsoe, Jill Brown, Joe’ll Chaidez, Bill Devine, Candace Duron, John Eigenauer, Sharyn Eveland, Tori Furman, Shelley Getty, Greg Golling, Lourdes Gonzalez, Jessica Grimes, Gary Graupman, Dan Hall, Abbas Jarrahian, Diane Jones, Danielle Kerr, Kelly Kulzer-Reyes, David Layne, Steve Lytle, Julian Martinez, Mariza Martinez, Mike Mayfield, Janis Mendenhall, Tina Mendoza, Michelle Oja, Ruby Payne, Joseph Polizzotto, Robin Polski, Natalie Ramirez, Juana Rangel-Escobedo, Joy Reynolds, Terri Smith, Lori Sundgren, Tony Thompson, and Susan Vaughan.

The meeting was called to order at 12:10 p.m.

Public Commentary

• No public commentary was offered.

Review of Oct. 21, 2015 Senate Minutes

• Correction to the Oct. 21^st It was Kelly Kulzer-Reyes who motioned to approve the Oct. 5^th minutes. Jennifer Altenhofel seconded the motion and the motion passed.
• Jennifer motioned to approve the Oct. 21^st Jessica Grimes seconded. The motion passed.

Faculty Position Requests Postponed – Dyer

• In order to make sure all of us have the opportunity to be present during the business of ranking faculty positions, Geoffrey worked with Division Chairs, the administration, and the Strategic Planning Committee to postpone the voting of the ranking of new faculty position requests to the January in-service.
• The chairs have already put together their proposals and Geoffrey will send those out later today. This gives faculty two months to review the proposals before voting in January.
• Geoffrey will work with our Vice President of Instruction, Human Resources, and the division chairs to make sure that the job descriptions of all eleven new faculty positions are crafted in advance of our voting. The intent of this is to not delay the hiring of new faculty.

Potential Canvas Adoption – Hall

• Dan gave four reasons why we should adopt the Canvas CMS/LMS:

1. It is a better CMS than what we are currently using (as determined by the CCMS Committee)
2. Adopting Canvas will save us $35,000 per year.
3. In order for our courses to be included in the Exchange, our courses have to use the Canvas CMS.
4. Dan is concerned about Etudes future ability to support, maintain, and innovate in light of losing a large percent of their clientele.

• Thirteen TC faculty will pilot the use of Canvas in Spring 2016. These faculty will then inform the senate of their experience with using Canvas.
• The senate will vote in late Spring 2016 or Fall 2016 on whether to adopt Canvas.
• If the senate votes to adopt Canvas, we can start moving some courses over to Canvas in Fall 2016, or Spring 2017.
• If adopted, all courses will be moved to Canvas by Summer 2017. Etudes and Moodle will no longer be used.
• The pilot faculty can choose to use Canvas with one or more of their Spring 2016 courses.
• Adopting Canvas does not mean that our courses will automatically be a part of the Exchange. We have to decide of whether we want our courses to be placed in the Exchange, and if we do, each of the courses will have to be evaluated by the OEI before being placed in the Exchange.
• Becky reported (via email) on the feedback she has heard from various faculty attending the ECE professional forum.
  • The response to Canvas is not as positive as she would like it to be.
  • Some reported that Canvas is bland and that you can’t tailor it to suit your liking.
  • Some say the support is not as good as the support that Etudes provides.
  • Some said that moving from the Canvas home page to other areas was confusing for students.
  • On the positive side, Canvas has good tools and the students like the consistency between courses.
• From an accessibility standpoint, Joseph is in favor of moving to Canvas. Based on his sources, Canvas is very accessible. The OEI is devoting significant funds towards training faculty on how to use Canvas with accessibility in mind.
  • Joseph would like to assist our pilot faculty in looking into some of the accessibility components of Canvas.
• It is very likely that some level of Canvas professional development will be offered at the May in-service.
• Greg asked if we would have to accept science courses offered on the exchange that includes lab components.
  • Vicki noted that most colleges are not conducting science labs in an online environment. The UC and State University systems are not accepting science courses that include online lab components.
• Terri reported that at a recent Librarians’ convention, faculty at SFCC have created Information Literacy modules within Canvas and are willing to share this project with the system. Terri would like to have the option of utilizing these resources.

Distance Education Committee Proposal/Charter – Hall

• Michelle Oja suggested that based on the frequent interactions that the front desk staff have with students, a staff member from the front desk should be a part of the DE committee.
  • Dan would like to include Jill Brown on the committee because of her frequent interactions with our distance education students.
• Sharyn asked where this committee would fit in relation to all of the other committees.
  • Geoffrey offered that since this committee will deal with curricular issues, it has to be a subcommittee of the Academic Senate.
  • Geoffrey suggested that the charter would benefit from adding specific details to the Relationship With Other Committees
• Joseph expressed the need for this committee and that an additional responsibility for this committee would be to include accessibility in all of our DE offerings.
• Michelle asked if this committee would count towards one of the committee assignments for faculty. Geoffrey said that it would need to go through the established procedures to make that determination.
• Bill motioned to approve the DE charter with three revisions:

1. Elaborate on how this committee fits amongst other TC committees
2. Include the promotion of accessibility practices to the list of responsibilities
3. Add this committee’s relationship with, or responsibility to address the accreditation standards regarding distance education.

• Kelly seconded the motion. The motion passed.

SLOASC Charter Revisions – Jacobi

• Vicki reviewed the revisions made to the SLOASC charter.
• Sharyn raised the issue of where this committee sits in relation to the other committees and its function with the accreditation standards.
  • Geoffrey indicated that this committee is also a subcommittee of the Academic Senate and that the tasks of this committee are substantially supported by the accreditation standards.
• Bill motioned to approve the first reading of the charter as is. Michelle O. seconded the motion and the motion passed.

New Athletics Program Proposal: Golf – Bandy

• The Athletics department has been requesting new athletic programs in their Program Review since 2012.
• The colleges within the conference in which TC competes average nine sports programs.
• Budget, staffing, potential income, and facilities are all typical challenges of any sports programs. Each of these issues currently seems to be favorable toward the proposed Golf program.
• The athletics department would like to continue to grow along with the college.
• Bill moved to accept the Golf program proposal. Tony seconded the motion. Motion passed.

Academic Senate Constitution and Bylaws – Dye

• Tori motioned to adopt a senate of the whole with senate council representation aka the Senate Hybrid. Robin seconded the motion.
• Ruby is in favor of senate of the whole. Ruby suggested that we move the agenda items that require voting be moved to the later half of the meeting.
• Paul asked Geoffrey’s opinion on which senate structure would be the most efficient. Geoffrey’s response was that senate representatives who meet frequently are the most efficient structure but that does not mean that structure is the best for us.
• Shelly asked how Napa Valley College manages senate-of-the-whole given the number of their faculty. Some colleges lower the quorum to 20 percent.
• The motion carried with Joy, Ruby, and Sharyn voting against the motion.
• Geoffrey, Bill, Tony, Paul, and Terri are willing to construct a draft of the constitution

Meeting adjourned at 1:05

Respectfully submitted by Dan Hall

11.02.15 Academic Senate Minutes

MONDAY, NOVEMBER 2, 2015 12:00PM—1:00PM, COUGAR ROOM

Call to Order Public Commentary Approval of Minutes from October 21, 2015 Meeting
AGENDA
Information/Discussion Items
1. Faculty Position Requests Postponed/Title 5 Requirements on Action
and Voting—Dyer—1 Minute
2. Online Education Initiative: Responses to Canvas—Hall—9 Minutes
Action Items
3. Distance Education Committee Proposal/Charter (First Reading)—
Hall—10 Minutes
4. SLOASC Charter Revisions (First Reading)—Jacobi—10 Minutes
5. New Athletics Program Proposal: Golf (First Reading)—Bandy—10
Minutes
6. Taft College Academic Senate Constitution and Bylaws—Dyer —10
Minutes
Other Adjournment
Next meeting is Wednesday, November 18, at 12:00pm in the Cougar Room. Tentative agenda items are 3-6 (above), tutoring, actions to maintain accreditation, AB 288 (Dual Enrollment), and report on ASCCC Fall Plenary.

ASA-11-2-15

Canvas Presentation11.02.15

CCC AS w HC GOV_54953_

Mens and Womens Golf updated 10-7-15

Oct 21, 2015 Senate MinutesB

S 15 17.02 S 15 17.03

TC Distance Education Committee Charter-Draft

Selected AS Structure Analysis

S 15 17.05

Call to Order
Public Commentary
Approval of Minutes from September 16, 2015 Meeting

Agenda

New Business

1. Commentary on Electronic Committee Updates
2. Accreditation Concerns—Berube/Dyer/Jacobi—7 Minutes
3. The Online Education Initiative, Proposal for Distance Education Committee—Hall—10 Minutes
4. Incarcerated Students—Flachmann—7 Minutes
5. Status of ESL Program—Kulzer—7 Minutes
6. Equity Plan—Eveland –7 Minutes

Unfinished Business

7. Academic Senate Constitution and Bylaws—Dyer—10 Minutes

Other
Adjournment

Next meeting is Monday, November 2, at 12:00pm in the Cougar Room

ASA-10-21-15

Monday, Oct. 5, 2015

Cougar Conference Room

Members Present: President Geoffrey, Vice President Vicki Jacobi, Jennifer Altenhofel, Megan Andrews, Wendy Berry, Paul Blake, Adam Bledsoe, Darcy Bogle, Jill Brown, Kamala Carlson, Bill Devine, Candace Duron, Sharyn Eveland, Chris Flachmann, Shelley Getty, Lourdes Gonzalez, Dan Hall, Diane Jones, Danielle Kerr, Kelly Kulzer-Reyes, Steve Lytle, Julian Martinez, Mariza Martinez, Tina Mendoza, Michelle Oja, Ruby Payne, Stacie Rancano, Dave Reynolds, Terri Smith, and Tony Thompson.

The meeting was called to order at 12:10 p.m.

Standing Committee Updates

• The Curriculum & Gen. Ed. committee distributed their update electronically. No comments were offered regarding this update.

Public Commentary

• Joe’ll reminded the faculty that if we have any project ideas on the possible use of AB86 fund, we should submit the ideas to Joe’ll.

Review of Sept. 16, 2015 Senate Minutes

• Tony Thompson made the motion to approve the Sept. 16^th Mike Jiles seconded the motion and the motion passed.

Taft College Academic Senate Constitution – Dyer

• At Tina Mendoza’s suggestion, Geoffrey placed a shared document on OneDrive that allows faculty to contribute their thoughts about what our senate constitution and bylaws should contain. Since no one contributed any additional thoughts/reactions to the shared document, Geoffrey asked that we review the document before our next meeting and be prepared to discuss these issues. Geoffrey will send out another email regarding our constitution and bylaws, and if we would like to carry out a discussion online, then hit “Reply All”.
• Many have spoken in favor of a senate as a whole. Geoffrey has no problem with this as long as we have adequate time for all of us to do the work we need to do in the senate.

SSSP Plan – Darcy Bogle

• SSSP Plans are due at the end of October.
• Our SSSP receives about a million dollars per year in credit funding.
• The focus of SSSP is to help the students reach their goals through the core services. These core services are; orientation, assessment, counseling, providing an Ed Plan for students, and following up with students who are most at-risk (Basic Skills students, students who do not have declared goal, and students on academic probation or dismissal). SSSP funding is not to be used on general services, like tutoring—only on core services.
• The plan is all about things we are specifically doing in these areas to provide students these core services. Who is our targeted audience? Of that targeted audience, how are we going to reach more students? What changes have we made from the prior year?
• SSSP Updates:
  • At the end of this month, we hope to have a brand new online orientation platform and a completely updated orientation. This orientation will be compliant with the Violence Against Women requirements.
  • Assessment:
    • Adding a new math test for upper level courses is being discussed.
    • The Common Assessment will soon be available and will bring about a lot of discussion on our campus. We will still to maintain the cut scores.
  • Counseling:
    • We are continuing to align counselors by divisions. We are looking at positions this year that may be included in the plan that will be ranked by the Learning Support Division for possible inclusion in next year’s budget.
      • Chris Flachmann was hired this year as the Incarcerated Applied Tech, which was the position of biggest need from last year’s plan.
    • Degree Works – a full-time programmer, Alvin Bunk, was hired last year to help in implementing Degree Works. We are closer than we have ever been to fully implementing Degree Works. The hope is that students will have access to their Plan online when they log in to their account.
    • Probation and Basic Skills both have people dedicated to these areas.
    • Part of the goal this year is to better align us with the various plans that have been created so that we are all working towards the same goals. The Access committee, the Success committee, and the Strategic Planning committee have been working to align to a comprehensive enrollment model. Faculty are welcome to attend any of these committee meetings and peruse the minutes of each committee (http://ct-test-wp.taftcollege.edu/).
    • Our interest is to look at the Completion By Design process and identify strategies that support students throughout that Completion By Design model each month. Doing this will help us answer questions like: Where we are losing students? What is our community makeup? What are our students’ ethnic backgrounds? Do we need to target outreach in different areas? How many students are signing up for this major? How many students are not signing up for this major? When are students changing their majors? How many students drop at census? What can we do to support retention, persistence, access and success?
    • Cognos Club was developed to work on the enrollment model to provide meaningful data.
    • SSSP funds are more about servicing the needs of individual students, whereas Equity funds service groups of students that have needs.

Report from attendees of IEPI Student Success Workshop – Beasley, Jiles, & Oja

• Michelle Oja reported that the IEPI (Institutional Effectiveness Partnership Initiative) brought together researchers, Student Support Services personnel, and faculty. In examining research and what works best, they came up with six factors for student success. The workshop then shared 10 ways faculty can support students’ success.
• Michelle Beasley thought of things we have done in the past with certain populations. One idea was moving students through cohorts.
  • Someone at the workshop shared the idea of having a Welcome Center on campus.
    • They staff the Welcome Center with student mentors. The make up of the student mentors are based on student needs, like having a student mentor who is a veteran to help the students who are veterans.
    • There were two groups they were having trouble reaching out to: transgender and foster student populations.
  • Mike Jiles shared that perhaps a lot of us have forgotten what it is like to be a student. The six factors are based on empathy and trying to appeal to the student so that the student feels valued.

Scorecard Data – Dyer

• In the context of SSSP Plan and on the reports given above, Geoffrey brought our Taft College Scorecard data to our attention.
• We first looked at statewide data indicating the percentage of students completing a degree, or a certificate, or a transfer degree within six years of enrollment at a California Community College.
• We then looked at the scorecard data for Taft College. Geoffrey noted that we lost 40% of our students after 3 semesters.
• Geoffrey asked faculty to state possible barriers that are keeping our students from completing their academic goals. The faculty responses were:
  • We need more tutors- students need more individual time with the tutors.
  • We also need more SI’s. Students don’t know how to organize study groups. They need an SI to help them organize.
  • Students are not fully aware of how much time it takes to be a college student. Plus, they do not know how to manage their time effectively.
  • The students are not getting the classes they need. We are not offering enough sections (science, specifically).
    • Sharyn noted that the completion numbers in our scorecard include students who completed their program at another institution.
  • Students, especially first-generation students, need to be a part of a strong support group. Sometimes friends and family pull the students in directions away from their education efforts.
  • Perhaps the 30 units that some students initially complete eventually run into more demanding coursework on their way to a degree and then give up.
  • US News (2012) reported that Taft College retention rate for full-time students is 65% versus 12% for part-time students. What explains the huge disparity?
  • Perhaps some students experience three unsuccessful semesters and then drop out.
    • Having someone monitoring these students providing early intervention should help. We currently have over 400 students on academic probation.
  • At the last Governance Council, the student trustee suggested that completing a degree is not enough of an incentive for some students.
    • Irvine Valley College pays all tuition for cohorts of first-generation students.
    • Progress scholarships and/or completion scholarships could also help.

Using SLO Assessment Results to Guide Planning and Resource Allocations – Jacobi

• We have new ACCJC standards to abide by.
• The accreditation team stated the need to fully integrate SLOs and PLOs into the program review process.
  • Bringing SLOs and PLOs into the program review process should give some level of accountability of money spent in that program. Examples are:
    • Funds used to purchase library books
    • Professional development activities
    • The hiring of new faculty
    • Changes to CORs

Other

• Jennifer voiced concern about closing the library to student for the upcoming Oil Summit event.

Meeting adjourned at 1:05.

Respectfully submitted by Dan Hall

Oct 5, 2015 Senate Minutes

Budget Committee Update 10 8 15

Call to Order
Public Commentary
Approval of Minutes from September 16, 2015 Meeting

Agenda

1. Commentary on Electronic Committee Updates

Unfinished Business

2. Taft College Academic Senate Constitution—Dyer—2 min.

New Business

3. SSSP Plan—Bogle—15 min.
4. Reports from attendees of IEPI Student Success Workshops—Beasley, Jiles, and Oja—10 min.
5. Scorecard Data: Overall Completion Rate of 36.2%—Dyer—10 min.
6. Using SLO Assessment Results to Guide Planning and Resource Allocations—Jacobi—10 min.

Other
Adjournment

Next meeting is tentatively set for Wednesday, October 21 at 12:10pm in the Cougar Room

ASA-10-5-15b

Call to Order
Public Commentary
Approval of Minutes from August 31 Meeting

Agenda

1. Commentary on Electronic Committee Updates—5 Minutes

Unfinished Business

2. Academic Policies and Procedures Charter (Second Reading)—Layne—5 Minutes
3. Taft College Academic Senate Constitution—Grimes—15 Minutes

New Business

4. Accreditation Update—Dyer—10 Minutes
5. Student Learning Outcomes Update—Jacobi—15 Minutes

Other
Adjournment

Next meeting is set for Monday, October 5, 2015 at 12:10pm in the Cougar Room

ASA-9-16-15c