Access Committee Agenda

Meeting Date: Wednesday, December 17, 2014 Meeting Time: 11:10am-12:00pm Meeting Location: Counseling Conference Room Committee Members: J. Altenhofel, A. Bledsoe, D. Hall, V. Jacobi, D. Vohnout, and M. Williams

AGENDA

1. Implement the Equity Plan Workflow -create a calendar and work schedule governing the implementation of the Student Equity Plan; create regular communication with councils, committees and taskforces; schedule daily/weekly progress updates, written reports to stakeholders and completion review meetings.
2. Discussion of hiring a categorically funded classified position
3. Engage the campus in conversations to further identify Student Equity strategies and prioritize committee and taskforce actions. (This work will drive the longer-range goals leading into years 2, 3 and beyond).
4. Dual enrollment conference: Early & Middle Colleges & Duel Enrollment Programs Conference (1/30/15)
5. Facilitate the creation of a professional development program on evidence-based decision making.
6. Cognos training
7. Other?

• Schedule campus discussions aimed at understanding demographic issues.
• Begin developing student worker support of new student programs, by hiring and training two student workers to help coordinate the effort.

1. Next steps to hire 1-2 student workers to help staff/run the equity student workers

Next Meeting:

Scheduled during inservice: January 9^th from 10-11am.

Access-Meeting-Agenda-12-15-14

Access Meeting Agenda (10-17-14)

1. Student Panel-Next Steps

Since the student panel couldn’t meet today, this will be rescheduled for our November !ccess meeting.

1. Vohnout will contact Adam Hightower to coordinate this.
2. WordPress

D.Vohnout has been working on the WordPress site for the Access Committee. She showed the committee members the webpage and will send out the link to everyone. The site now includes minutes, agendas, and the charter, as well as a calendar of events. The site is a work in progress.

3. Equity Plan

Mark received support from Dena and Darcy for the Access committee to complete the Equity Plan. This is a report that is done every three years and is due January 1, 2015. This is a new plan and has new money attached. The Access committee will work on the report and submit it Governance who is the deciding body. M. Williams states that the Equity Plan is highly prescribed, and that there is a template format. Discussion continued regarding the data behind the plan. What data do we need and what analysis tools do we use? V. Jacobi mentioned using SPSS as well as the work S. Eveland has done. A. Bledsoe also mentioned that EDD students from Cal State Bakersfield are regularly looking for data, so this may be a resource in the future.

4. Enrollment Management
5. Williams shared a spreadsheet that showed each required course for BSAD, when they were taken, and what other courses were taken by students who had declared BSAD as a major as well as students who were acting like BSAD majors. This can be used for enrollment management and scheduling purposes. If there is a course that several students need in order to graduate, the students can be contacted regarding what time frame that course should be offered, and then we can offer that course

when it meets most students’ needs. This information can be pulled for any major.

5. Title IX Notes-what does ‘equity’ mean in sports

We didn’t get to this item as time ran out.

6. Next steps
7. Williams will send out the equity plan template

Access-Meeting-minutes-10-17-14

1. Student Panel- Next Steps
2. WordPress
3. Equity Plan
4. Enrollment Management
5. Title IX Notes- what does ‘equity’ mean in sports
6. Next steps

Access-Meeting-Agenda-10-17-14

Access Committee Agenda – 10.10.14

Members Present: J. Altenhofel, A. Bledsoe, D. Hall, D. Vohnout, M. Williams, ASB Representative V. Garcia

Members Absent: V. Jacobi

1. Review of Charter
2. Committee membership – others?

The committee decided to keep the group a small working group and to bring in others as needed. Others may be brought in for work on a project or to provide background information as needed.

2. The work ahead
3. Student Success
4. Equity
5. Accreditation

1. Williams provided an additional handout “Equity as the Basis for Success” which defines equity as the 80% rule. The group with the highest “achievement” level becomes the target group and the goal for all

other groups is to meet 80% of the target group. Several examples using the Taft College Scorecard were reviewed. M. Williams also said that he will have A. Bledsoe trained in Cognos.

3. Focus
4. Enrollment Management
5. Role of Students
6. Coherence in Planning
7. Campus communication/climate/culture

The committee decided to work on both enrollment management and the role of students in tandem. With scheduling for the Fall semester beginning in March, the committee decided to begin with a focus on enrollment management. The committee will also meet next Friday with an advisory group made up

of five to six students to get a better idea of what the issues are from students’ perspectives. V. Garcia,

the ASB representative, will identify and invite the students to meet with us next week.

4. Meetings
5. Once/month?
6. Regular email
7. WordPress site

The Access committee is scheduled to meet once a month but have decided to meet again in one week with the student advisory group. M. Williams said his preference is to have working meetings as well as work individually and to be in contact electronically between meetings. D. Vohnout will work with J. Zsiba who has been developing the WordPress site. D. Vohnout will post agendas/minutes and other information to the WordPress site.

5. FERPA
6. http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
7. Please review this website – TC training materials to follow

Access-Committee-Minutes-10-10-14

3. Focus
a. Enrollment Management
b. Role of Students
c. Coherence in Planning
d. Campus communication/climate/culture

4. Meetings
a. Once/month?
b. Regular email
c. WordPress site

5. FERPA
a. http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
b. Please review this website – TC training materials to follow

Access-Committee-Agenda-10-10-14