Friday, November 9, 2018

Cougar Room

10:00 am – 11:00 am

 Attendees: Severo Balason, Jennifer Altenhofel, Julie Marty-Pearson, Vicki Jacobi, Shelley Getty, Breanna Payne, Windy Martinez, Juana Rangel-Escobedo, Danielle Vohnout (recorder)

1. Continued discussion regarding Strategic Enrollment Management

 Jennifer Altenhofel presented data that she worked with Alvin Bunk (programmer assigned to Student Services) to get.

First page was a list of every degree awarded in May broken down by degree type (ADTs, AA/AS, Certificates of Achievement, and Local Certificates). A few corrections were made to the list: Industrial Health and Safety should be listed under AA or AS, Recreation was moved to AA/AS).

Second page was a number of ADTs awarded in May 2018 by ADT type.

Third page was a list of Golden 4 courses and the number of ADT awardees who took the course in a given semester, going back 3 years.

Discussion was had regarding why there may be discrepancies in the numbers:

• Students take classes here and transfer before graduation
• Student took Golden 4 courses at other schools and transferred here
• The way we extract data skews the data

Jennifer also provided the group with the counseling planning information and the transcripts of ADT awardees broken down by which award they received. The group looked at individual students to see what courses they took and when. The objective is to backwards map to see what path successful students took. Juana mentioned the backwards mapping that counseling had worked out. They looked at Business Administration among others. She also mentioned some bottlenecks that currently exist and suggest we start there.

Two targets have been identified: placing incoming students on a successful path and removing roadblocks for those who are close to graduating.

Jennifer is going to work on getting a report of ADT students who have completed 45+ units and contacting them regarding schedules for the fall 2019.  Discussion was also had about developing flexible schedules for students in days/times, and 4 week blocks.

Access will not meet in December. We will meet during in-service and Jennifer will contact the Professional Development Committee to get on the schedule.

Friday, November 9, 2018

Cougar Room

10:00 am – 11:00 am

1. Continued discussion regarding Strategic Enrollment Management

Friday, October 12, 2018

Cougar Room

10:00 am – 11:00 am

Attendees: Breanna Payne, Jennifer Altenhofel, Sharyn Eveland, Severo Balason, Vicki Jacobi, Juana Escobedo, Candace Duron, Shelley Getty, Whisper-Lynn Null, Windy Martinez, Danielle Vohnout (recorder)

 Strategic Enrollment Management Workshop – Jennifer Altenhofel

 Jennifer Altenhofel and Jennifer Strobel attended the SEM workshop in Fresno. Jenn Altenhofel shared handouts from the workshop. The first page includes a questionnaire that people can take back to their divisions for discussion.

Jenn emphasized page 3: Re-Evaluate Past Practices and Adapt Them to Best Practices. Jenn stated that almost all advice given was the opposite of what we currently do. For example: don’t roll the schedule from semester to semester, don’t look at waitlists, and have a more holistic approach.

The advice from the workshop was to look at courses in the following order:

1. The golden four; 2. General education patterns, 3. What education plans tell us, 4. Transfer degrees, 5. Local degrees & certificates

SEM requires an institutional approach instead of by department or division. Also programs need to meet instead of divisions to plan scheduling. There needs to be a top down approach. Often times counselors have suggestions for first time freshman, but those courses aren’t in the schedule.

Juana brought up backwards mapping – which is looking at past graduating class to see what courses they took and what their schedules were.  Juana and Candace are planning on working on backwards mapping the top 3 degrees in their areas.

Changes to the funding formula also need to be taken into consideration. We get the most money for students who receive transfer degrees. Students must also finish their transfer level math and English course in one academic year (not calendar year).

Juana showed the group the Bakersfield College example of meta majors. It would cost $50,000 to be a part of the project. There is a need for a tool to help with SEM. Starfish would be the most beneficial because of the analytics. It was also discussed that ed plans can be pulled from DegreeWorks, and Alvin can do that. Jenn will be emailing Alvin regarding that.

Jenn and Vicki will present to the Governance Council on 10/26 regarding SEM

The November Access committee will meet for 2 hours: November 9^th 10am-12pm.

Friday, October 12, 2018

Cougar Room

10:00 am – 11:00 am

 1. Strategic Enrollment Management Workshop – Jennifer Altenhofel

 2. Other

Friday, September 14, 2018

Cougar Room

10:00 am – 11:00 am

 Attendees: Severo Balason, Jennifer Altenhofel, Windy Martinez, Juana Rangel-Escobedo, Shelley Getty, Breanna Payne, and Danielle Vohnout

 Introduction of Members (New)

 Windy Martinez, Dean of Student Success, was welcomed to the committee.

2. Review of Access Committee Charter

No changes to the charter were made.

 3. SEM Institutional Assessment

 Severo provided copies of the SEM Institutional self- assessment that was completed late last spring. Most of the responses to the survey were in disagreement or somewhat agree/disagree in most of the categories of the survey. This survey should provide motivation to the committee in regarding to development of a strategic enrollment management plan.

 4.SEM Workshop for CVHEC, Sept. 21^st, Fresno, CA

 Severo provided a flyer for a SEM workshop in Fresno on September 21^st. Interested members should complete the travel paperwork and give it to Severo’s office ASAP. Jennifer Altenhofel was interested in attending. Jessica Grimes and Jennifer Strobel may also be invited to attend.

5. Annual Committee Review Self-Assessment Form

 Severo will send out to the committee the annual committee self-assessment form. This is a form developed by the IR office. Each committee is to do a self-assessment that outlined our goals  from 17-18 and what we were able to achieve. There is also a peer review process involved.

6. Other

• Severo shared that we have been selected by the CSU system for the California Academic Partnership Program and given $12,000 for a 5-month planning grant. This is to assess our alignment and partnership with area high schools. We also will have the opportunity to write a proposal for an additional $50,000 grant. Possible activities include team building, professional development, intersegmental alignment of courses with the high school, more formalized outreach, and specific needs of the both the HS and College can be addressed.
• Juana mentioned an email from Bakersfield College regarding an opportunity to collaborate with them and have our curriculum built into their mapper system. Juana has been tasked with taking a closer look.
• It was mentioned that outreach and someone from IT or IR should be members of the access committee
• A discussion of the software Starfish was had. This would replace the DegreeWorks program that has been operational. It would allow students to have control over a dashboard that would plan their educational plans as well as analytics for planning purposes. Severo provided a breakdown of the costs. Starfish would replace DegreeWorks as well as SARs grid. We have also received $90,000 as rural school for technology assistance. Some of the remaining funds may be used for the startup of Starfish.

AGENDA

Monday, May 7, 2018

Counseling Conference Room

11:00 am – 12:00 noon

1. Review of letter from IEPI Division
2. Self-Assessment of Access Committee
3. Other

ACCESS COMMITTEE

AGENDA

Monday, April 9, 2018

Cougar Room

11:00 am – 12:00 noon

Attendees: Severo Balason, Dan Hall, Breanna Payne, Shelley Getty, Vicki Jacobi, Kayla Meyer, Jennifer Altenhofel, and Danielle Vohnout (recorder)

1. Review minutes

The group reviewed the minutes from the March 12^th meeting. The group did meet on March 23^rd to review the IEPI proposal, but no minutes were taken. No changes were made to the March 12^th minutes.

2. IEPI SEM Submitted, March 30, 2018

• 10 Cross-functional team members

*Severo Balason

*Danielle Vohnout

*Shelly Getty

*Jennifer Altenhofel

*Vicki Jacobi

*Dan Hall

*Oleg Bespalov

*Jennifer Strobel

*Joanne Dumbrigue

*Breanna Payne

• Requirements to participate:

*2-day IEPI SEM Academy on June 1-2, 2018

*Hosting 2 milestone visits by IEPI SEM coach

*Mid-point convening, January 2019

*Final convening, June 2019

Severo reviewed the IEPI requirements to participate if Taft College is selected to participate. 15 out of the 114 community colleges will be selected. We should hear in April whether we have been selected or not. If we are not selected we will continue the work of creating a Strategic Enrollment Management plan.

3. SEM Institutional Self-Assessment

Each member received an SEM Institutional Self-Assessment. Severo asked that each group member fill out the survey and send it to him. Severo will compile, and the results will be discussed at the next meeting.

4. Other

Discussion was also had regarding data including our current limitations and the need for a dashboard. Severo stated he would like to see a dashboard similar to the data mart at the Chancellor’s office, but one that would allow us more flexibility in use. The group also asked what the Cognos Group is working on. Severo stated he will invite Oleg and Andy to the next Access meeting to discuss the dashboard and Cognos project.

AGENDA

Monday, April 9, 2018

Cougar Room

11:00 am – 12:00 noon

  1. Review minutes

2. IEPI SEM Submitted, March 30, 2018

• 10 Cross-functional team members

*Severo Balason

*Danielle Vohnout

*Shelly Getty

*Jennifer Altenhofel

*Vicki Jacobi

*Dan Hall

*Oleg Bespalov

*Jennifer Strobel

*Joanne Dumbrigue

*Breanna Payne

• Requirements to participate:

*2-day IEPI SEM Academy on June 1-2, 2018

*Hosting 2 milestone visits by IEPI SEM coach

*Mid-point convening, January 2019

*Final convening, June 2019

3. SEM Institutional Self-Assessment

4. Other