Friday, May 10, 2019

Cougar Room

10:10-11:00am

Attendees: Leslie Minor, Shelley Getty, Jennifer Altenhofel, Juana Rangel- Escobedo, Candace Duron, Danielle Vohnout (recorder)

1. Equity Planning

Leslie presented to the group NOVA data from the Chancellor’s office. Our current DI group is white males. This is the only group that needs to be addressed in the Equity plan. The definition from the Chancellor’s office is that this group is not completing. This group may be WESTEC students who are taking one-day skill building courses and therefore defined as “not completing”. The Equity plan would include outreach to WESTEC to encourage students to complete a certificate/degree.

Other groups can also be addressed in the Equity plan. The group discussed the following groups, services currently provided, and potential services:

Foster youth – dorms have been secured, deadline for dorm applications created, fee waived for application. Potential way to measure: We have X number of dorms, we want to see X% filled with foster youth. The group discussed the Next Up funding which is a part of EOPS that would pay for housing for foster youth. This could be a goal in the Equity plan. Bus vouchers could also be included in the plan as a goal.

Veterans – Some goals related to the veterans’ population include mental health counseling for veterans by veterans through the VA; increase school counseling hours; professional development for faculty related to PTSD; outreach day specific to veterans. The usage data from the Veterans’ Center could be used in the Equity Plan.

All Males – The group discussed expanding the DI group to include all males. Potential interventions include networking events that include people who look like them (males, people of color, etc); current CTE industry panels held at TC could also be held at WESTEC; job fairs; alumni participation as panel guests or mentors.

Leslie stated she will begin writing and will send it out to the group. The Equity Plan is due at June 30^th.

Friday, April 12, 2019

Cougar Room

10:10-11:00am

Attendees: Juana Rangel-Escobedo, Candace Duron, Shelley Getty, Jennifer Altenhofel, Leslie Minor, and Danielle Vohnout (recorder)

1. Data Review

The group discussed data that was compiled by Juana and Alvin from IT which showed the major courses or Math/ENGL courses that a student who is getting an ADT still needs to complete. Counselors discussed some general feedback regarding scheduling: students gravitate towards online, counselors would like time blocks so classes stack but don’t overlap.

General education courses are not typically a problem when it comes to scheduling because there are many options. The roadblocks are from major courses. Also local degrees are harder to map because there are so many options in the major. That is one reason the group started with students who have declared an ADT as a major.

Discussion of varies degree areas was had and the roadblocks in those areas. Also discussion was had regarding improving communication with students which options work best for their path.

Leslie also sent the committee a link regarding the overview of strategic enrollment for them to review.

The goal is to use the data to give to division for scheduling.

Access Committee Meeting Minutes

Friday, March 8, 2019

Cougar Room

10:10-11:00am

Attendees: Leslie Minor, Shelley Getty, Bre Payne, Jennifer Altenhofel, Candace Duron, Juana Rangel-Escobedo, Danielle Vohnout (recorder)

1. Welcome to Dr. Leslie Minor

The group introduced themselves to Leslie.

2. Review Data

The group reviewed the data from Degree Works that was provided by IT. The group also opened Degree Works, to see what the data looks like there. Feedback regarding the report was the report would be most helpful with general education and major block information.

The goal of this is to give information to divisions for scheduling purposes. For example, we could provide data such as how many students need a specific course in order to ensure it is offered.

Students use degree Works regularly. They have read access but do not yet have move access. There are issues regarding students transferring course work in. Those issues are handled on an individual basis.

A few other issues were discussed: special admit students – how to classify them when they begin taking courses after high school graduation. Another issue has to do with the deadline for drop for non-payment. Since there is only 1 drop for non-payment, it limits flexibility in the schedule. Also, the pre-requisite drop doesn’t happen until in-service.

Next steps: Juana will work with Alvin in IT to add additional information to the report. Leslie will work with Brock & student services regarding the special admit and fee schedule for students.

Friday, January 18, 2019

S-11

2:00-4:00pm

Attendees: Jennifer Altenhofel, Severo Balason, Juana Rangel-Escobedo, Candace Duron, Breanna Payne, Shelley Getty, and Danielle Vohnout (recorder)

1. Welcome

Severo welcomed the committee and spoke about the new VPI, when announced, will lead the committee.

2. Review Data regarding HS applicants

Jenn worked with programmer Kevin Kasper to gather data regarding high school applicants. The report received were special-admit students (student currently enrolled in high school and taking TC classes). Juana explained how the goal listed and the degree may be related.

3. Compose list of questions for data to answer

The group put together a list of questions for Jenn to take to IT to get a new report with additional information. Data will be gathered from Summer and Fall applications in 2018 to create a baseline. The report will also include HS graduation year and attempted units.

4. Review Access Committee Charter

No changes were made at this time.

5. Set spring meeting schedule

The Spring schedule will remain the same – 2^nd Friday from 10:10-11:00am.

6. Set spring goals

Although no formal goals were created, the group reviewed the Trullo tasks for the Access Committee. The goals that were kept under Access are to develop a 2 year schedule and enrollment management. Also a disproportionally impacted goal will be added in Trullo.

Other: The group decided Jennifer Altenhofel will co-chair the committee.

Friday, November 9, 2018

Cougar Room

10:00 am – 11:00 am

 Attendees: Severo Balason, Jennifer Altenhofel, Julie Marty-Pearson, Vicki Jacobi, Shelley Getty, Breanna Payne, Windy Martinez, Juana Rangel-Escobedo, Danielle Vohnout (recorder)

1. Continued discussion regarding Strategic Enrollment Management

 Jennifer Altenhofel presented data that she worked with Alvin Bunk (programmer assigned to Student Services) to get.

First page was a list of every degree awarded in May broken down by degree type (ADTs, AA/AS, Certificates of Achievement, and Local Certificates). A few corrections were made to the list: Industrial Health and Safety should be listed under AA or AS, Recreation was moved to AA/AS).

Second page was a number of ADTs awarded in May 2018 by ADT type.

Third page was a list of Golden 4 courses and the number of ADT awardees who took the course in a given semester, going back 3 years.

Discussion was had regarding why there may be discrepancies in the numbers:

• Students take classes here and transfer before graduation
• Student took Golden 4 courses at other schools and transferred here
• The way we extract data skews the data

Jennifer also provided the group with the counseling planning information and the transcripts of ADT awardees broken down by which award they received. The group looked at individual students to see what courses they took and when. The objective is to backwards map to see what path successful students took. Juana mentioned the backwards mapping that counseling had worked out. They looked at Business Administration among others. She also mentioned some bottlenecks that currently exist and suggest we start there.

Two targets have been identified: placing incoming students on a successful path and removing roadblocks for those who are close to graduating.

Jennifer is going to work on getting a report of ADT students who have completed 45+ units and contacting them regarding schedules for the fall 2019.  Discussion was also had about developing flexible schedules for students in days/times, and 4 week blocks.

Access will not meet in December. We will meet during in-service and Jennifer will contact the Professional Development Committee to get on the schedule.

Friday, October 12, 2018

Cougar Room

10:00 am – 11:00 am

Attendees: Breanna Payne, Jennifer Altenhofel, Sharyn Eveland, Severo Balason, Vicki Jacobi, Juana Escobedo, Candace Duron, Shelley Getty, Whisper-Lynn Null, Windy Martinez, Danielle Vohnout (recorder)

 Strategic Enrollment Management Workshop – Jennifer Altenhofel

 Jennifer Altenhofel and Jennifer Strobel attended the SEM workshop in Fresno. Jenn Altenhofel shared handouts from the workshop. The first page includes a questionnaire that people can take back to their divisions for discussion.

Jenn emphasized page 3: Re-Evaluate Past Practices and Adapt Them to Best Practices. Jenn stated that almost all advice given was the opposite of what we currently do. For example: don’t roll the schedule from semester to semester, don’t look at waitlists, and have a more holistic approach.

The advice from the workshop was to look at courses in the following order:

1. The golden four; 2. General education patterns, 3. What education plans tell us, 4. Transfer degrees, 5. Local degrees & certificates

SEM requires an institutional approach instead of by department or division. Also programs need to meet instead of divisions to plan scheduling. There needs to be a top down approach. Often times counselors have suggestions for first time freshman, but those courses aren’t in the schedule.

Juana brought up backwards mapping – which is looking at past graduating class to see what courses they took and what their schedules were.  Juana and Candace are planning on working on backwards mapping the top 3 degrees in their areas.

Changes to the funding formula also need to be taken into consideration. We get the most money for students who receive transfer degrees. Students must also finish their transfer level math and English course in one academic year (not calendar year).

Juana showed the group the Bakersfield College example of meta majors. It would cost $50,000 to be a part of the project. There is a need for a tool to help with SEM. Starfish would be the most beneficial because of the analytics. It was also discussed that ed plans can be pulled from DegreeWorks, and Alvin can do that. Jenn will be emailing Alvin regarding that.

Jenn and Vicki will present to the Governance Council on 10/26 regarding SEM

The November Access committee will meet for 2 hours: November 9^th 10am-12pm.

Friday, September 14, 2018

Cougar Room

10:00 am – 11:00 am

 Attendees: Severo Balason, Jennifer Altenhofel, Windy Martinez, Juana Rangel-Escobedo, Shelley Getty, Breanna Payne, and Danielle Vohnout

 Introduction of Members (New)

 Windy Martinez, Dean of Student Success, was welcomed to the committee.

2. Review of Access Committee Charter

No changes to the charter were made.

 3. SEM Institutional Assessment

 Severo provided copies of the SEM Institutional self- assessment that was completed late last spring. Most of the responses to the survey were in disagreement or somewhat agree/disagree in most of the categories of the survey. This survey should provide motivation to the committee in regarding to development of a strategic enrollment management plan.

 4.SEM Workshop for CVHEC, Sept. 21^st, Fresno, CA

 Severo provided a flyer for a SEM workshop in Fresno on September 21^st. Interested members should complete the travel paperwork and give it to Severo’s office ASAP. Jennifer Altenhofel was interested in attending. Jessica Grimes and Jennifer Strobel may also be invited to attend.

5. Annual Committee Review Self-Assessment Form

 Severo will send out to the committee the annual committee self-assessment form. This is a form developed by the IR office. Each committee is to do a self-assessment that outlined our goals  from 17-18 and what we were able to achieve. There is also a peer review process involved.

6. Other

• Severo shared that we have been selected by the CSU system for the California Academic Partnership Program and given $12,000 for a 5-month planning grant. This is to assess our alignment and partnership with area high schools. We also will have the opportunity to write a proposal for an additional $50,000 grant. Possible activities include team building, professional development, intersegmental alignment of courses with the high school, more formalized outreach, and specific needs of the both the HS and College can be addressed.
• Juana mentioned an email from Bakersfield College regarding an opportunity to collaborate with them and have our curriculum built into their mapper system. Juana has been tasked with taking a closer look.
• It was mentioned that outreach and someone from IT or IR should be members of the access committee
• A discussion of the software Starfish was had. This would replace the DegreeWorks program that has been operational. It would allow students to have control over a dashboard that would plan their educational plans as well as analytics for planning purposes. Severo provided a breakdown of the costs. Starfish would replace DegreeWorks as well as SARs grid. We have also received $90,000 as rural school for technology assistance. Some of the remaining funds may be used for the startup of Starfish.

ACCESS COMMITTEE

AGENDA

Monday, April 9, 2018

Cougar Room

11:00 am – 12:00 noon

Attendees: Severo Balason, Dan Hall, Breanna Payne, Shelley Getty, Vicki Jacobi, Kayla Meyer, Jennifer Altenhofel, and Danielle Vohnout (recorder)

1. Review minutes

The group reviewed the minutes from the March 12^th meeting. The group did meet on March 23^rd to review the IEPI proposal, but no minutes were taken. No changes were made to the March 12^th minutes.

2. IEPI SEM Submitted, March 30, 2018

• 10 Cross-functional team members

*Severo Balason

*Danielle Vohnout

*Shelly Getty

*Jennifer Altenhofel

*Vicki Jacobi

*Dan Hall

*Oleg Bespalov

*Jennifer Strobel

*Joanne Dumbrigue

*Breanna Payne

• Requirements to participate:

*2-day IEPI SEM Academy on June 1-2, 2018

*Hosting 2 milestone visits by IEPI SEM coach

*Mid-point convening, January 2019

*Final convening, June 2019

Severo reviewed the IEPI requirements to participate if Taft College is selected to participate. 15 out of the 114 community colleges will be selected. We should hear in April whether we have been selected or not. If we are not selected we will continue the work of creating a Strategic Enrollment Management plan.

3. SEM Institutional Self-Assessment

Each member received an SEM Institutional Self-Assessment. Severo asked that each group member fill out the survey and send it to him. Severo will compile, and the results will be discussed at the next meeting.

4. Other

Discussion was also had regarding data including our current limitations and the need for a dashboard. Severo stated he would like to see a dashboard similar to the data mart at the Chancellor’s office, but one that would allow us more flexibility in use. The group also asked what the Cognos Group is working on. Severo stated he will invite Oleg and Andy to the next Access meeting to discuss the dashboard and Cognos project.