October 10, 2013

Members Present: Barbara Amerio, Sheri Horn-Bunk, Fernando Lara, Brock McMurray and Debbie Hegeman as recorder.

Members Absent: Sonja Swenson

APPROVAL OF MINUTES

• The minutes for the meeting held September 13, 2013 were approved by consensus.

PROPOSED 14/15 BUDGET DEVELOPMENT CALENDAR

• A copy of the West Kern Community College District Budget Development Calendar, Fiscal Year 2014-2015 will be attached to the official minutes. Please note that some of the dates may change based upon the state deadlines we receive.
• Brock will not be on campus for the next Governance Council meeting on October 25^th but will ask Sonja Swenson to represent the Budget committee on his behalf. We will present the revisions to the Charter (attached to official minutes) for approval as well as the Budget Development Calendar.

BUDGET UPLOAD

• The budget was approved at the September 11^th Board meeting.
• Business Services inputs some of the information into Banner and the rest is uploaded.
• The last Banner update created some issues which have the budget upload on hold at this time.
• Fernando is working with IT for a fix so he can complete the budget upload hopefully by the middle of October.

ACCREDITATION

• Brock has met with the Standard IIID – Fiscal Resources Accreditation team a few times already and progressing very well. He has asked once the rough draft has been prepared by this team for our Budget Committee to review it. The Budget Committee could be asked to attend one of the Accreditation Team meetings as a resource.

NEXT MEETING: Thursday, 11/14/13 at 2 p.m. in the HR Conference Room

Respectfully submitted by:

Debbie Hegeman

10.10.13-Minutes

APPROVAL OF MINUTES

• The minutes for the meeting held May 17, 2013 were approved by consensus.

ADOPTED 2013/2014 DISTRICT BUDGET

• Tentative budget was passed by the WKCCD Board on May 8, 2013.
• Final budget was approved and passed by the WKCCD Board on September 11, 2013.

Recommendation: Place a copy of the adopted budget on file in the Library.

ROLE OF THE BUDGET COMMITTEE
Brock asked the committee for discussion related to the current charter and role of the committee which is:

• Monitor budgetary issues;
• Inform the Governance Council of available resources for new positions and programs;
• Provide the Governance Council with the costs of proposed projects;
• Inform the Governance Council regarding budgetary issues.

Based upon the discussion, it was agreed that costs of proposed projects should be at the department level and not within this committee therefore we should remove the third role listed above.
Recommendation: Present recommended changes to the Governance Council for approval.
The committee agreed to keep the bulleted items below:
• Understands Taft College approved budget
• Understands state budget and Taft College’s allocation
• Knows fixed expenses
• Is aware of new funding sources
OTHER DISCUSSION
o Recommendation for a 2% COLA instead of 1.57% will be presented to the Board for approval
o Contingency funding is available for the difference in salaries from the adopted budget
o We participate in a low interest loan from the state called the TRAN to deal with cash flow issues related to receiving taxes only twice a year.
o The Governor’s budget is very conservation – there’s a possibility if funding is increased we might get additional funds.
NEXT MEETING: Tuesday, 10/10/13 at 2 p.m. in the HR Conference Room
Respectfully submitted by:
Debbie Hegeman

09.12.13-Agenda1

BUDGET COMMITTEE MINUTES

May 17, 2013

1:30 pm

Human Resources Conference Room

Members Present: Barbara Amerio, Sheri Horn-Bunk, Fernando Lara, David Layne, Dena Maloney, and Sonja Swenson

Members Absent: Val Garcia

Facilitator: Dena Maloney

Minutes: Melissa Blanco

APPROVAL OF MINUTES

• The minutes for the meeting held April 17, 2013 were approved by consensus with minor corrections to misspelled words.

UPDATE ON MAY REVISE AND STATE BUDGET FOR 2013-2014

• Dena distributed a handout titled “Budget Update-May Revise” (copy attached to official minutes).
• Current year increase in revenues will be used to buy down a $340 million deferral.
• For budget year 2013-2014, a proposed $227 million in programmatic funding, a 1.57% COLA, and more buy downs on deferrals.
• Administration withdrew adult education proposition and will provide $30 million in 2013-2014 for planning and implementation grants.
• Provided an additional $1.5 funding for Prop 39.
• Withdrew 90-unit cap proposal and census date proposal.
• Dena distributed a handout titled “West Kern CCD 2013-14 Budget Development Timeline” (copy attached to official minutes) which outlined the important tasks and dates toward finalizing and adopting the District’s budget for 2013-2014.
• WKCCD will present the tentative budget to the Board of Trustees on June 12, 2013 and the adopted budget in September.

GOVERNANCE COUNCIL REQUESTS FOR RECOMMENDATIONS

• Unfunded Program Review Resources Requests– It was decided the evaluation of these program goals should be left up to the requester or program lead. There is no carry-over list for these program goals.

• Prior Budget Reductions and Program Reviews– the issue was raised as to how to restore cuts made in the past? o Recommendation: The Committee recommends that the budget managers create a list of cuts and state whether these cuts continue to hurt services and programs. The list will go to the VPs for them to review and decide how to restore these items over time.

QUESTIONS AND DISCUSSION

• The committee suggested posting copies of the minutes on the website.
• The committee stated it’s the VPs responsibility to share information with their departments on the decisions regarding what program goals were funded and provide their manager/program leads feedback as to the status of their program goals submitted for review and approval of funding.
• Dena stated the SPC is evaluating the Program Review Timeline and turnaround process for funding recommendations.

ADJOURNED:   Meeting was adjourned at 2:10 pm

NEXT MEETING: TBD

Respectfully submitted by:

Melissa Blanco

05.17.13-Minutes

• Unfunded Program Review Resource Requests
• Prior Budget Reductions and Program Reviews

4. Questions and Discussion
Next Meeting:
TBD – In-Service Week