December 10, 2015

Members present: Brock McMurray, Bill Devine, Sharyn Eveland, Jo Ellen Patterson and Debbie Hegeman as recorder.

Members absent: Barbara Amerio, Sheri Horn-Bunk, and Agnes Eguaras.

Approval of Minutes

The minutes from the October 8, 2015 meeting were approved by consensus.

Budget Adjustment

Brock reviewed the procedure for budget adjustments and reminded the committee categorical budgets are usually estimated at 95% of what their current allocation is due to the timing of notification from the state.  Below are some of the adjustments received after the 15/16  budget was approved by the board.

• 3SP – $91,059 – This amount was in addition to the budget already approved for 15/16.
• AB86 – $750,000 – This amount is new funding for a consortium and will be used for adult education.
• Student Equity – $285,178 – This amount was in addition to the budget already approved for 15/16.

Budget Calendar

Brock reviewed some of the items on the budget calendar.

• Item 1: Complete – Budget calendar is submitted to the Board of Trustees as an informational item
• Item 2: Complete – Governance Council reviews proposed annual budget
• Item 3: The Academic Senate has reviewed the Faculty position requests and will review them a second time tomorrow (12/11/15) then the requests will be forwarded to Maloney for review.
• Item 4: Brock will be attending the Governor’s budget workshop in Sacramento during January
• Item 5: Complete -The Fall semester apportionment attendance report (320) will be submitted with our census information. The information is used for enrollment

Budget News

Brock will be attending the statewide Governors budget meeting during January in Sacramento.

Facilities

• The Student Center project began 3 or 4 years ago but with the overall climate and construction costs rising, the project was reviewed to determine the overall budget based on today’s market. The decision, after evaluating the outcome, was to prepare the bid package with various cost alternates in order to control the final project The alternates can be added back in if it is determined there will be left over funds. The bid package should go out in January and be open for bids in February.

Budget Committee Minutes December 10, 2015

Page 2

Facilities (cont.)

1. Phase 1: Infrastructure – electrical – chiller – power
2. Phase 2: PG&E electrical service update which will include installing a new transformer to provide necessary power for the Student Center and future This package is scheduled to go out for bid in January, 2016.
3. Phase 3: Demolition of current building and construction of new building. (Wildcat Way Dorms will be kept open during construction).

• Site Utility at Alley: The project is 90% complete. They are working to complete the project during the
• ETEC Modular/Site work: This project was fully funded by Federal grants. A ribbon cutting ceremony has been planned. The staff has begun moving
• PG&E Upgrade: The bid is expected to go to bid by January with construction finished in February,
• Gym HVAC repairs: The bid package for this project is currently being finalized and will go out to bid within the next two weeks. It is anticipated we will receive bids mid- January.
• Gym Interior Repairs Phase 2: The contractor is finalizing paperwork in order to procure the sound panels for It is anticipated the installation will be towards the end of January, 2016.
• Courtyard LED Retrofit Lighting: AP Architects is currently working on the bid package for this project. It will retrofit the existing lighting in the courtyard to LED

Other

Based upon evaluations of the Budget Committee, it was agreed to:

1. Increase monthly meetings from 1 to 1 ½ hour in case the additional time was
2. Distribute the Budget Committee minutes to the Governance Council members for a continual update. (A copy of GC October 9, 2015 minutes were distributed).
3. Review the charter twice a year to make

The next meeting is scheduled for January 14, 2016 however in-service will be taking place. The meeting has been moved to January 21, 2015 at 2:00 p.m. in the H.R. Conference Room.

Respectfully submitted:

Debbie Hegeman

2015 12 10 BC Minutes

• 1. Approval of minutes from the October 8, 2015 meeting
• 2. Budget Adjustment
  •  3SP – $91,059
  •  AB86 – $750,000
  •  Student Equity – $285,178
• 3. Budget Calendar
• 4. Budget News
• 5. Facilities
• 6. Other

2015 12 10 BC Minutes

October 8, 2015

Members Present: Brock McMurray, Barbara Amerio, Bill Devine, Jo Ellen Patterson and recorder, Debbie Hegeman.

Members Absent: Sharyn Eveland, Sheri Horn-Bunk and Agnes Eguaras

APPROVAL OF MINUTES

The minutes from the meeting held on September 10, 2015 were approved by consensus.

ACCREDITATION

Brock reviewed Dr. Maloney’s email related to the Accreditation Site Visit. We received four commendations which spotlights what we do at Taft College which is over and above normal expectations. There were three recommendations and four deficiencies. He shared his meetings with the Accreditation Site Team regarding Standard 4: Financial data went well. Brock spoke about tying the program review to budgets to close the loop. He said the team didn’t ask much about the committee however praised how we follow the planning process.  They commented favorably on our budget process and our Budget Development Calendar.

EVALUATION

Brock discussed the survey responses related to the Budget Committee which were very positive. After reviewing the survey and comments he asked for suggestions on how the committee could be more efficient.  Following are three suggestions made:

1. Provide minutes from the Governance Council to the Budget
2. Change the meeting time to 1 ½ hours. It might not be necessary to meet for that length of time however it would be available when
3. Resend the Charter to the

BUDGET NEWS

Brock discussed the 16/17 budget wish list and will have more information after attending the ACBO conference from October 26th – 28th. The list established for proposal includes but may not be limited to the following:

• $175M Access money
• 6% COLA
• $200M Workforce – increase number of students obtaining CTE degrees –
• $105M ($55 to restore categorical programs and $50 for Student Success)
• $80M Full time Faculty Hiring
• $250M General operating cost (main focus is STRS/PERS)
• $22M Infrastructure/Security
• $20M Basic Skills
• $1.5M Outreach
• $15M Institutional Effectiveness
• Maintenance/instructional equipment
• Mandates
• Cal Grant increases
• Automatic backfills for revenue

OTHER

Brock asked the committee for suggestions on what they might like for future agenda items. Any issues which might need clarification or anything which might not be clear such as STRS, PERS and growth formulas could be discussed. Additionally, it was suggested facilities could be addressed during our meetings. He wants to spend this meeting time helping the committee understand our processes so we can be resources for other employees.

Brock shared the Student Center was approved by DSA but we are now accessing the cost of the project to identify if there are enough funds.  We will go to bid once the funding has been confirmed.

Next meeting: November 12, 2015

2:10 p.m. – HR conference room

Respectfully submitted by: Debbie Hegeman

2015.10.8 BC Minutes

1. Approval of minutes from the September 10, 2015 meeting
2. Accreditation
3. Evaluation
4. Budget News
5. Other

2015.10.8 BC Agenda

September 10, 2015

Members Present: Brock McMurray, Barbara Amerio, Bill Devine, Sharyn Eveland, and Debbie Hegeman as recorder.

Members Absent:  Sheri Horn-Bunk, Agnes J. Eguaras and Jo Ellen Patterson

APPROVAL OF MINUTES

The motion was made by Sharyn Eveland, seconded by Bill Devine and unanimously carried to approve the minutes with recommended changes from the meeting held August 27, 2015.

2015-16 WKCCD Annual Budget

Brock informed the committee the annual budget was approved during the board meeting held Wednesday, September 9, 2015. Each member of the committee received a copy of the budget. Brock reviewed each section highlighting several areas. In addition, he added if anyone would like a more detailed explanation he is available.

California Community Colleges Growth Allocation Formula

Copies of the growth formula, which are very complex, were disseminated. What the formula means to Taft College is we are able to receive 1% growth if we grow approximately 25 FTES. Taft College would not be eligible for any growth if the formula hadn’t changed.

Program Review – funded items (update)

An updated list of items from the 2013 and 2014 Program Review was disseminated. The list now includes Personnel and Non-Personnel items which were funded, partly funded or funded higher than requested after the 2013 and 2014 Program Reviews. Brock shared this information with the Board during his budget presentation and will share it with the Governance Council on Friday, September 11, 2015.

Our next meeting will be on Thursday, October 8, 2015 at 2 p.m. in the HR conference room (The agenda, minutes and handouts from this meeting will be available on the Intranet) Respectfully submitted by:

Debbie Hegeman

2015.09.10 BC Minutes

1. Approval of minutes from the August 27, 2015 meeting
2. 2015-16 WKCCD Annual Budget
3. California Community Colleges Growth Allocation Formula
4. Program Review Non-Personnel Items (update)
5. Other

2015.09.10 BC Agenda

April 9, 2015

Members Present: Brock McMurray, Agnes Jose-Eguaras, Bill Devine, Sharyn Eveland, Jo Ellen Patterson and Debbie Hegeman as recorder.

Members Absent:  Barbara Amerio and Sheri Horn-Bunk

APPROVAL OF MINUTES

The motion was made by Sharyn Eveland, seconded by Bill Devine and unanimously carried to approve the minutes from the meeting held April 9, 2015.

Funding update for Non-Personnel Resource Request

The suggestion was made to title the spreadsheet and date it before Brock presented the outcome to the Governance Council.

                             Budget Development Calendar

A copy of the 2016-17 Budget Development Calendar was distributed. Brock pointed out the changes from last year were highlighted in yellow. The motion was made by Sharyn Eveland, seconded by Bill Devine and unanimously carried to approve the 2016-17 Budget Development Calendar draft as presented.

Budget Update

Brock reported the budget looks good. We received a lot of new monies however they are earmarked to be used for specific items. Also worth mentioning is the one time funds should be used to help prepare for the rise in STRS and PERS. Below is a recap:

• The budget was built to eliminate $7B in debt. Deferrals, recovery bonds, mandate claims, maintenance factor,
• New money focuses on education
• The state budget includes a reserve of $3.4B
• Access – $156.5M (new growth formula for Taft College 1%)
• COLA – $61M
• Categorical money – increased
  • 100M Student Success
  • 85M Student Equity
  • 15M Institutional Effectiveness
  • $2.5M COLA for EOPS, DSPS, CalWORKs
• $148M Deferred Maintenance/Instructional Equipment
• $632M to pay down mandates
• $94.5M to eliminate deferrals
• Prop 39: $38.7M for projects. Energy projects
• $62.3M to increase the number of full-time faculty
• $70M one time funding for Basic Skills
• $500M Adult Ed, $375M to maintain levels

We submitted the proposed tentative budget to the Board on June 10, 2015.  Staff is currently making final adjustments to the budget and will submit it for Board approval on September 9, 2015, which keeps us on target with the 2015-16 Budget Development Calendar. In addition the money for 2015/16 catches TC up to the expected funding level.

Brock shared three major concerns for the 2015-16 FY. They are:

1. State of California drought
2. Gas and oil situation
3. Stock Market – China, Greece

Another concern for the District is the ARC (Annual Retirement Contribution) which has to do with our unfunded retirement liability. He said there are three components. They are:

1. Pay as you go for current retirees
2. Catch up for current employees
3. Current liability payment for employees

Our next meeting will be on Thursday, 9/10/15 at 2 p.m. in the HR conference room (The agenda, minutes and handouts from this meeting will be available on the Intranet) Respectfully submitted by:

Debbie Hegeman

2015.08.27 BC Minutes

1. Approval of minutes from the March 12, 2015 meeting
2. Resource Request Prioritization Worksheet for Non Personnel Items
3. Institutional Effectiveness/Fund Balance
4. Other

2015.08.27 BC Agenda

April 9, 2015

Members Present: Brock McMurray, Agnes Jose-Eguaras, Bill Devine, Sharyn Eveland, Jo Ellen Patterson and Debbie Hegeman as recorder.

Members Absent:  Barbara Amerio and Sheri Horn-Bunk

APPROVAL OF MINUTES

The motion was made by Sharyn Eveland, seconded by Bill Devine and unanimously carried to approve the minutes from the meeting held April 9, 2015.

Funding update for Non-Personnel Resource Request

The suggestion was made to title the spreadsheet and date it before Brock presented the outcome to the Governance Council.

Budget Development Calendar

A copy of the 2016-17 Budget Development Calendar was distributed. Brock pointed out the changes from last year were highlighted in yellow. The motion was made by Sharyn Eveland, seconded by Bill Devine and unanimously carried to approve the 2016-17 Budget Development Calendar draft as presented.

Budget Update

Brock reported the budget looks good. We received a lot of new monies however they are earmarked to be used for specific items. Also worth mentioning is the one time funds should be used to help prepare for the rise in STRS and PERS. Below is a recap:

• The budget was built to eliminate $7B in debt. Deferrals, recovery bonds, mandate claims, maintenance factor,
• New money focuses on education
• The state budget includes a reserve of $3.4B
• Access – $156.5M (new growth formula for Taft College 1%)
• COLA – $61M
• Categorical money – increased o 100M Student Success o 85M Student Equity
  • 15M Institutional Effectiveness
  • $2.5M COLA for EOPS, DSPS, CalWORKs
• $148M Deferred Maintenance/Instructional Equipment
• $632M to pay down mandates
• $94.5M to eliminate deferrals
• Prop 39: $38.7M for projects. Energy projects
• $62.3M to increase the number of full-time faculty
• $70M one time funding for Basic Skills
• $500M Adult Ed, $375M to maintain levels

We submitted the proposed tentative budget to the Board on June 10, 2015.  Staff is currently making final adjustments to the budget and will submit it for Board approval on September 9, 2015, which keeps us on target with the 2015-16 Budget Development Calendar. In addition the money for 2015/16 catches TC up to the expected funding level.

Brock shared three major concerns for the 2015-16 FY. They are:

1. State of California drought
2. Gas and oil situation
3. Stock Market – China, Greece

Another concern for the District is the ARC (Annual Retirement Contribution) which has to do with our unfunded retirement liability. He said there are three components. They are:

1. Pay as you go for current retirees
2. Catch up for current employees
3. Current liability payment for employees

Our next meeting will be on Thursday, 9/10/15 at 2 p.m. in the HR conference room (The agenda, minutes and handouts from this meeting will be available on the Intranet) Respectfully submitted by:

Debbie Hegeman

2015.08.27 BC Minutes

April 9, 2015 – 2:00 p.m. – 2:10 p.m.

Human Resources Conference Room

1. Approval of minutes from the March 12, 2015 meeting

2. Resource Request Prioritization Worksheet for Non Personnel Items

3. Institutional Effectiveness/Fund Balance

4. Other

2015.08.27 BC Agenda