2013.11.12-FC.Agenda

Tuesday, October 8, 2013

Committee members present: Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Jeff Ross, Jose Vargas, Mike Capela, Sonja Swenson and Debbie Hegeman as recorder.

1. Future Project Proposals (FPPs) We recently received notice that the Department of Finance will only fund a small portion of CCC’s 2014-15 project proposals and that they will be returning all 2014-15 FPP’s. As a result we have the opportunity to resubmit our Vocational Building. By resubmitting our paperwork we can request a change in building site as well as have the opportunity to lower the our match from the previous 10%. (See attachment A for the new site map). The new plans may be reconfigured to a 2-story building which could consist of 3 to 6 classrooms; 3 to 6 labs/offices and restrooms. The occupants of this building will follow the direction of the Educational Master Plan.
2. STEM Center Plans are moving along and some new members have been added to the committee. Some changes have been requested to the plans due to the budget allowance being lower than anticipated. We have asked for AP Architects to provide some variables with pricing to see where we are with the cost.
3. Project Updates

• Dorm Modernization We are currently waiting for the contractor to submit the required documents to AP Architects so they can begin the project. We will receive the contract as soon as everything is in and the work will begin, hopefully 10/15/13.
• Student Center According to AP Architects, all necessary documentation should be submitted to DSA by the end of October.

4. Accreditation

Brock is in charge of Standard IIIB – Physical Resources and asked for this committee to review the draft once it has been completed and also to be available if asked to be a resource for one of the committee members.

5. Other Parking issues were raised especially with the Oil Summit quickly approaching. Brock informed the committee that a map of the available parking will be sent out to the campus before the event. He acknowledged parking is an issue and we are always on the lookout to improve it.

2013.10.08-FC.Minutes

2013.10.08-FC.Agenda1

Tuesday, September 10, 2013

12:00 pm – 1:00 pm

Cafeteria Conference Room

Members Present:   Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Greg Hawkins, Mike Capela, and Sonja Swenson.

Members Absent: Adrian Agundez, Darcy Bogle, and Jeff Ross

Ad-hoc Member(s): Jose Vargas

Others Present: Debbie Hegeman, Recorder

FUTURE PROJECT PROPOSALS (FPP’S)

Technology Center

25,200 ASF

$27,210,000 total project cost ($543,000 Local)

Scheduled to be funded as a FY 15/16 project (provided there is a statewide GP Bond in 11/2014)

Project score – 152 (perfect)

We were able to submit updated plans with a new location identified.

PROJECT UPDATES

STEM Center: The committee has made some good progress this semester and will start back up in January with meetings for design. Several options for funding are being pursued. At the last meeting the committee met with the modular and furniture designers. The idea is to design a space that’s flexible for the future and identify the space as labs.

Dorm Modernization: The Dorm Modernization Project began construction the first week of November 2013. The Contractor, Black/Hall Construction, is in the initial phases of demolition on the project, both on the buildings and on the site work.

Student Center: Construction documents are in process. AP Architects is working with committee members and consultants to finalize drawings for submission to DSA later this month. The current anticipated construction start date is end of fourth quarter 2014 pending completion of the Dorm project.

CAMPUS SIGNAGE

The new semester with the completed TIL center open, brought on a request for additional signage to assist with campus building direction. A draft was submitted to the committee from AP for review which is attached to the official minutes and on-line. Also discussed was whether there were funds to purchase an updated marquee sign.

Facilities Committee Minutes

Tuesday, November 12.2013

Page 2 of 2

OTHER

Brock informed the committee we had received some Prop 39 funds which are for energy efficiency. Upcoming meetings have been scheduled to discuss the types of projects we will use the approximate $70,000+ funds for.

Also we were notified we would receive approximately $109,000 for deferred maintenance which will most likely be used to re-route chiller lines and infrastructure lines.

The shade structure which was to be in front of the stage is on hold due to the Student Center project changes but it could be included in the Vocational Center project.

.

Respectfully submitted:

____________________

Debbie Hegeman

2013.11.12-FC.Minutes

2013.11.12-FC.CampusSignageDraft

Tuesday, September 10, 2013

12:00 pm – 1:00 pm

Cafeteria Conference Room

Members Present:   Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Mike Capela, Sonja Swenson and Darcy Bogle.

Members Absent: Adrian Agundez, Greg Hawkins and Jeff Ross

Ad-hoc Member(s): Jose Vargas and Marisa Slayton

Others Present: Debbie Hegeman, Recorder

PROJECT UPDATES

PROJECTS IN CONSTRUCTION:

Center for Independent Living (TIL): The Center for Independent Living project is complete. AP is working with the Contractor to complete the project closeout documentation and all loose ends related to construction. TIL staff have taken occupancy of the buildings and students are currently living in the dorm units.

Dorm Modernization: The Dorm Modernization Project was approved at the August 14, 2013 Board Meeting. The College received 7 bids, with the lowest responsible bidder being Black/Hall Construction from Taft. Pending Board approval of the lowest bidder, construction is estimated to start towards the middle of September and is scheduled to complete towards the beginning of fourth quarter 2014.

PROJECTS IN WORKING DRAWINGS:

Student Center: Construction documents are in process. Meetings are being held with committee members for plan development. Internally, AP Architects is coordinating design between all project consultants. The current anticipated construction start date is end of fourth quarter 2014 pending completion of the Dorm project.

OTHER:  

STEM Tech Center: This project was put on hold for the summer. The committee will restart programming meetings in the coming weeks.

PROJECTS AT THE STATE PENDING FUNDING:

Vocational Center: The Vocational Center project is an approved Final Project Proposal (FPP) at the Chancellor’s office. The project consists of 19,787 assignable square feet (ASF); which consist mostly of laboratories and some office space. This project will be considered for funding on the statewide general obligation bond in November 2014. The project is extremely completive and should have a great chance at being funded. Based on this assumption, construction is scheduled to begin in the spring of 2016.

Facilities Committee Minutes

Tuesday, September 10.2013

Page 2 of 2

FPP’s:

Vocational Center

19,878 ASF

$24,526,000 total project cost ($2,419,000 Local)

Scheduled to be funded as a FY 14/15 project (provided there is a statewide GO Bond in 11/2014)

Project score – 159 (perfect

Technology Center

25,200 ASF

$27,210,000 total project cost ($543,000 Local)

Scheduled to be funded as a FY 15/16 project (provided there is a statewide GP Bond in 11/2014)

Project score – 152 (perfect)

IPP’s

Field Sports – $33 m+ (district match could be 2% – 5%)

Future Projects in Fusion:

Instructional Center – 9,250 ASF – $10.5M+ (district match could be 2% – 5%)

Gymnasium Modernization/Expansion – remodel existing and add approx. 10K ASF – $22M+ (district match could be 2% – 5%)

Library Expansion – 14,465 ASF – $17 M+ (district match could be 2% – 5%)

Student Service Expansion – 11,000 ASF – $12M+

Respectfully submitted:

____________________

Debbie Hegeman

2013.09.10-FC.Minutes

2013.09.10-FC.Agenda

Tuesday, April 9, 2013

Present: Adrian Agundez, Claudia Casagrande, Craig Johnson, Jose Vargas, Mike Capela, Sonja Swenson, Brock McMurray and Debbie Hegeman

Projects in Design:

Student Center:

Construction Documents are in process. Meetings are being held with committee members for plan development. The current anticipated construction start date is end of year 2014 pending completion of the Dorm project. Renderings are in process for campus presentation.

Projects in Working Drawings:

Dorm Modernization:

Drawings have been received back from DSA and AP is reviewing in order to address DSA comments. The Dorm project is still anticipated scheduled to start construction summer of 2013 pending DSA review time. The construction of the dorm project will run through end of 2014.

Projects in Construction:

Center for Independent Living (TIL):

The Center for Independent Living project has progressed to approximately 95% completion through March 2013. The project is currently on track to be completed end of April 2013. Furniture installation is scheduled for May 1.

Current project status and anticipated progress for this month:

o Building 700- Main Building:

• Finish remaining loose items.
• Schedule Punch List walk

o Building 800- Dorm Units:

• Finish remaining loose items.
• Schedule Punch List walk

o Building 900- Student Lounge Building:

• Finish remaining loose items.
• Schedule Punch List walk

o Project Sitework:

• Finish remaining loose items.
• Schedule Punch List walk

Other:

STEM Tech Center

AP is meeting with Staff to determine scope and budget.

April 23rd – walk through for committee members.

Committee agreed to use the old Taft College sign at the corner of Ash and 10th Street.

Notes submitted by: Debbie Hegeman

2013.04.09-FC.Minutes

2013.04.09-FC.CDC-signage

2013.04.09-FC.Agenda

Tuesday, February 13, 2013

12:00 pm – 1:00 pm

Cafeteria Conference Room

Members Present: Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Greg Hawkins, Jeff Ross, Jose Vargas, Marisa Slayton, Sonja Swenson and Debbie Hegeman as recorder.

APPROVAL OF MINUTES

The minutes of the meeting held December 11, 2012 were approved by consensus.

PROJECT UPDATE REPORT FOR CAMPUS FACILITIES:

Projects in Design:

Student Center:

Construction Documents are in process. Meetings are being held with committee members for plan development. The current anticipated construction start date is end of year 2014 pending completion of

the Dorm project. Renderings are in process for campus presentation.

Some changes made to the drawings since our last meeting are:

• Mailroom was increased
• Moved wall in bookstore to east
• Opened up the TV Lounge room – no permanent walls – added patrician.
• Added space to the staff dining and hoping to add more

Some changes to the drawings discussed were:

• Picnic tables with umbrella on south side
• Trellis on west side
• Suggest adding solar to trellis structure
• Remove the metal slats and add reflective band instead
• Move old Taft College sign to Ash Street entrance
• Name the building
• Check on possibilities of skate board deterrents.

Projects in Working Drawings:

Dorm Modernization:

Working drawings are at DSA being reviewed for DSA/ code compliance. Structural and Fire comments have been received from DSA, still pending Access review. The Dorm project is still anticipated scheduled to start construction summer of 2013 pending DSA review time. The construction of the dorm project will run through end of 2014.

Projects in Construction:

Center for Independent Living (TIL):

The Center for Independent Living project has progressed to approximately 85% completion through January 2013. The project is currently on track to be completed end of March 2013. Current project status and anticipated progress for this month:

o Building 700- Main Building:

• Complete interior finishes and ceilings.
• Install cabinets and flooring
• Continue to work on planters and concrete flatwork adjacent to building.

o Building 800- Dorm Units:

• Install flooring
• Continue with site planters and concrete flatwork adjacent to building.
• Install cabinets

o Building 900- Student Lounge Building:

• Complete interior finishes and ceilings.
• Install cabinets and flooring
• Continue to work on planters and concrete flatwork adjacent to building.

o Project Sitework:

• Continuing with retaining wall construction, adding brick veneer.
• The contained underground planters are also continuing this month.
• Contractor will be grading site and concrete flatwork is schedule to begin this month.

Other:

STEM Tech Center

o AP is meeting with Staff to determine scope and budget (funds available in the STEM grant). Staff is looking at the following spaces:

• Classroom space for 40 students
• Lab space for 35 students
• Admin space for 6 offices and a meeting room that can facilitate 12 people.
• Men’s and Women’s restrooms.

Fred Holmes wants to work with Taft College and Taft Union High School on this project. He would like us to utilize one of his properties and is willing to work with us and possibly fund some of it.

2013.02.12-FC-Stu.Ctr-Rendering

2013.02.12-FC.Minutes

• a. Floor plan review
• b. Rendering review

2. Dorm Modernization

• a. Schedule review

3. TIL Construction Updates
4. STEM Tech Center
5. Accreditation
6. Other

2013.02.12-FC.Agenda