Tuesday, December 9, 2014

Members Present:   Adrian Agundez, Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Jose Vargas, Kent Miller, Sonja Swenson, Stacie Rancano and Debbie Hegeman as recorder.

Members Absent: Darcy Bogle, Mark Williams and Mike Capela

1. Review Minutes from November 11, 2014 November 11, 2014 minutes were approved by consensus.
2. Project Update Report (Jose Vargas, AP Architects)

Projects in Construction:

• Dorm Modernization The Dorm Modernization project is complete. Contractor is wrapping up and the fire alarm testing should be done today.

Projects at DSA:

• Student Center The Division of the State Architect’s office has returned initial plan check review comments. Comments have been reviewed and addressed. DSA plan package has been resubmitted back to DSA for final plan check.

Projects in Design:

• STEM Engineering Buildings AP met last week with DSA to complete approvals. The modular building company needs to address DSA concerns then the drawings will go back to the contractor who will provide Taft College with a maximum price for the project. Construction will begin when we receive Board approval for the maximum project price. Anticipated construction starting around March of 2015.

Scheduled Maintenance Projects:

Infrastructure Upgrade at Alley:

• The drawings are complete and will be sent out to bid. Anticipate bidding project January 2015, project construction anticipated to begin March, 2015.

PG&E Electrical Service Upgrade:

• PG&E is working on contracts in order to complete the PG&E application/ Design. A short shutdown will occur during this process however a notice will be given to the campus to minimize impact on the students.

Gym HVAC Repairs:

• RFP (Request for Proposals) is in process; anticipate RFP being issued early January, 2015.

Facilities Committee Minutes

December 9, 2014

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Gym Roof Repairs:

• AP is finalizing the RFP package to send to roofing contractors for repair work. RFP should be issued in December 2014.

Gym Interior Repairs:

• AP is finalizing the RFP package to send to contractors for interior gym repair work. RFP to be issued January, 2015. Project scope to include interior painting of the gym along with removal and addition of sound boards and ceiling baffles for added sound mitigation

Prop 39:

HVAC Controls at G-Modular Buildings, Gym and CDC Miscellaneous:

• AP has received pricing from contractors. We are in the process of acquiring College approval in order for contractor to begin scope of work. The Bid is on the Board Agenda for December, 2014. Pending Board approval, construction to begin January, 2015. Project is complete.

Site Lighting LED Retrofit:

• The RFP package is out to Bid. We are schedule to receive bids next week. Scope of work includes retrofit of existing main parking lights to LED. The Bid is on the December 2014 Board agenda. Pending Board approval, construction to begin January, 2015.

Projects at the State Pending Funding:

• Vocation Center The Vocational Center project is an approved Final Project Proposal (FPP) at the Chancellor’s office. The project consists of 19,878 assignable square feet (ASF); which consists mostly of laboratories and some office space. This project will be considered for funding on the next statewide general obligation bond. The project is extremely competitive and should have a great chance at being funded.

3. Facilities Master Plan Working to create a new FMP which includes future needs related to the Educational Master Plan (EMP). Some items which have been identified to be included in the FMP are:

• Vocational Center – 20,000 ASF new instructional building which would include Dental Hygiene.
• Technology Center – 20,000 ASF new instructional building (classroom space/flexible).
• Instructional Center – 20,000 ASF new instructional space
• Physical Educational Center – replace current gym, include wellness center.
• Field Sports – offsite
• Student Services Expansion – Library expansion could take the downstairs of the Administration building.
• Science Expansion – add to existing building
• Community Center – Open discussion

Facilities Committee Minutes

November 11, 2014

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• Child Development Center – replace temporary modular
• Offsite Career Tech Center – replace Lerdo Facility, offsite
• Student Housing Expansion – on campus or adjacent to campus – centralized
• IT – new – centralized location
• Ash Street – main entrance beautification – this would address marquee
• Creek beautification
• Parking Expansion/Maintenance
• Solar – covered parking
• Energy Project w/Proposition 39 funds – could have matches or not.
• Land Acquisition

Some suggestions related to future needs from the committee were:

• Start building multi-storied buildings with panels on top for solar. Brock reminded the committee about our soil problems and the settling of buildings. In addition, Jose added current buildings were not built to sustain an additional story. Building multiple stories will definitely be considered in the future for new structures.
• Identify what things need to be on-campus or adjacent.
• The Vocational Building will be 2-story.
• Does CDC need to be in their area? Can they be moved?
• Sports complex – try to keep all sports in the same area.

Brock said he plans to have more updates as well as a map of where the previous request will go. Also his goal is to have the FMP ready for board approval by July, 2015.

Other:

Craig Johnson brought up the issue of replacing the marquee and the cost. He shared the El Capitan High School in Merced just installed a new one. He will provide the committee with a picture at one of the upcoming meetings.

Brock also thanked everyone who assisted with the facilities section for Accreditation.

Respectfully submitted by:

Debbie Hegeman

2014.12.9-FC-Minutes

2014.12.9-EMP-pg-65-78

2014.12.9-FC-Agenda

Tuesday, November 11, 2014

Members Present:   Adrian Agundez, Brock McMurray, Carla Sandoval, Craig Johnson, Jose Vargas, Kent Miller, Mike Capela, Stacie Rancano and Debbie Hegeman as recorder.

Members Absent: Darcy Bogle, Claudia Casagrande, Mark Williams and Sonja Swenson

1. Review Minutes from October 14, 2014 October 14, 2014 minutes were approved by consensus after the request to add the Hall of Fame Committee request for a wall to display upcoming Taft College Hall of Fame recipients.
2. Project Update Report (Jose Vargas, AP Architects)
3. Projects in Construction:

• Dorm Modernization The Dorm Modernization project is complete. Contractor is finishing final punch list items within the next few weeks. Owner is coordinating final student occupancy of Phase 2.

1. Projects at DSA:

• Student Center: The Division of the State Architect’s office has returned initial plan check review comments. Comments have been reviewed and addressed by AP Architects. DSA plan package is to be resubmitted back to DSA for final plan check by the end of this month (Nov.) Construction is anticipated to start the first quarter of 2015.

1. Projects in Design:

• STEM Engineering Buildings: Project design, buildings and site, have been finalized and are being coordinated for DSA review. AP is scheduled to go to DSA this month, for an over-the-counter review process. Upon approval by DSA, the project can begin construction, with modular buildings beginning construction off-site in the Manufacturer’s facilities. Site prep will begin simultaneously. We anticipate construction starting around February of 2015.

1. Scheduled Maintenance Projects:

• Infrastructure Upgrade at Alley: AP is working with PG&E to finalize the electrical design at alley.
• PG&E Electrical Service Upgrade: PG&E is working on contracts in order to complete the PG&E application/Design.

Facilities Committee Minutes

November 11, 2014

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• Gym HVAC Repairs: AP is working with the Taft College to finalize HVAC unit replacement at the Gym. AP will issue RFP (Request for Proposals) to mechanical contractors for pricing this month.
• Gym Roof Repairs: AP is finalizing the RFP package to send to roofing contractors for repair work. RFP should be issued this month.
• Gym Interior Repairs: AP is finalizing the RFP package to send to contractors for interior gym repair work. RFP to be issued this month. Project scope to include interior painting of the gym along with removal and addition of sound boards and ceiling baffles for added sound mitigation

1. Prop 39:

• Gym LED Lighting Retrofit: Project is complete
• HVAC Controls at G-Modular Buildings, Gym and CDC Misc: AP has received pricing from contractors. We are in the process of acquiring College approval in order for contractor to begin scope of work.
• Site Lighting LED Retrofit: The RFP package is out to Bid. We are schedule to receive bids next week. Scope of work includes retrofit of existing main parking lights to LED.

1. Projects at the State Pending Funding:

• Vocation Center: The Vocational Center project is an approved Final Project Proposal (FPP) at the Chancellor’s office. The project consists of 19,878 assignable square feet (ASF); which consists mostly of laboratories and some office space. This project will be considered for funding on the next statewide general obligation bond. The project is extremely competitive and should have a great chance at being funded.

3. Facilities Master Plan Our current Facilities Master Plan (FMP) was created in 2012. The Plan was created to include updates through 2012 and future plans which would finish out the Measure A funds. A committee has been working to create a Strategic Action Plan (SAP) as a result of the Educational Master Plan (EMP). Section 4.2 found in the EMP Recommendations identifies a number of action items which the Facilities Committee will work closely on in the near future.

4. Land Acquisition Plan The SAP recommendations request we develop a land acquisition plan to analyze the quality and quantity of current space and future needs as well as identify options and strategies for acquiring financial support.

Facilities Committee Minutes

November 11, 2014

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5. Campus 5-year Map Jose gave a quick review of the map. The yellow areas are the buildings and land we currently own or occupy and the blue areas indicate what is coming soon which are: (5-Student Center, 9-Vocational building, 28-29-30-The STEM buildings) A large rendering of this map is located in the Administrative Offices if anyone would like to look at it more closely.

6. Welding Facility Taft College was able to secure a building located in the Industrial Park and has secured a lease with the Beard Family Trust. Some work is being done to properly vent the building for the welding classes and Instruction hopes the building will be ready to have some classes in the 2015 spring semester. (Included on the Intranet is a copy of the document Mark Williams submitted to the GC in September for their approval.)
7. Total Cost of Ownership – Student Center Jose distributed a draft analysis of the TCO for the Student Union. The purpose of a TCO analysis is to make sure financial planning has included enough funds to cover running the building, updates, maintenance, and future modifications to keep the facility modern.

Respectfully submitted by:

Debbie Hegeman

2014.11.11-FC-Minutes1

2014.11.11-5-yr-Master-Plan1

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2014.11.11-FC-Agenda

Tuesday, October 14, 2014

Members Present:   Adrian Agundez, Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Jose Vargas, Kent Miller, Marisa Slayton, Mike Capela, Stacie Rancano and Debbie Hegeman as recorder.

Members Absent: Darcy Bogle, Mark Williams and Sonja Swenson

1. Review Minutes from September 23, 2014 Minutes from our meeting on September 23, 2014 were approved by consensus.
2. Dorm Modernization Jose Vargas with AP Architects reported they had met with the contractor the day before, October 14, 2014 to tie up loose ends. The final walk through should take place next week. Before students move in the fire alarms need to be tested and approved by the Fire Marshal and Adrian added he wanted to check the security cameras too. Once those items have been addressed, the student will be able to move in.
3. Prop 39 Update Jose reported the first phase, which was lighting at the gym is complete. Next the HVAC controls at the gym, G-mods and CDC will be updated. The EMS should go out to bid in the next week or two and the LED site retrofit should for bid in about three weeks.
4. STEM Jose reported the decision has been made to have the modular at ground level. This will allow the buildings to be joined to maximize the storage space as well as save on the site work. Also this will allow sidewalks to be laid and a grass area which will enhance the appearance from the street. The team is working with the modular manufacturer and contractor to finalize the plans and submit them to DSA. The next step after receiving approval from DSA is to submit to the Board the contract stating the maximum price. Because the modular will be in production at the same time the site work is being done, the completion time could be 2 to 3 months.

5. Deferred Maintenance Jose reported work has begun to receive bids for the roof repairs. We will replace the HVAC at the gym, repaint, and replace sound boards. We are wrapping up the chilled water piping replacement and will repair the alley fence plus add plants to beautify the area.

6. Student Center Documents have been received back from DSA and the AP staff is working to address their comments. During our meeting in August a request had been made to include a private place for mothers who are breastfeeding. Marisa distributed an updated drawing of the Student Center which showed using some of foyer space in the women’s restroom for a mother’s room. The update will be reviewed to make sure there is adequate privacy and space for bags, etc.

Facilities Committee Minutes

October 14, 2014

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7. Other Craig Johnson, representing the new Hall of Fame committee, requested a wall be allocated for displaying the upcoming Hall of Fame plaques. Brock indicated he, along with the architects, would look at the west wall in the hallway from the Library entrance to the Cougar Room. They would need to verify the wall could withstand the weight of several plaques and what type of material should be used to hang them.

Respectfully submitted by:

Debbie Hegeman

2014.10.14-FC-Minutes

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2014.11.11-5-yr-Master-Plan 2014.11.11-EMP-Draft

2014.11.11-EMP-Recommendations

2014.10.14-FC-Agenda

Tuesday, September 23, 2014

Members Present:   Adrian Agundez, Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Darcy Bogle, Jose Vargas, Kent Miller, Marisa Slayton, Mark Williams, Mike Capela, Sonja Swenson, Stacie Rancano and Debbie Hegeman as recorder.

1. Review Minutes from May 13, 2014 Minutes from our meeting on May 13, 2014 were approved by consensus.

2. Dorm Modernization Phase one was completed in time for the students to move in for the fall 2014 semester. Phase two has been completed and the punch list created. Anticipated completion date is October 20th.

3. Prop 39 updates/Deferred Maintenance Jose Vargas with AP Architects distributed two documents recapping our schedule for Prop 39 and Deferred Maintenance dollars (copy located on the Intranet). The 2013/2014 Prop 39 Energy Projects encompassed retrofit of the lighting in and outside our gym. This project was mostly done during September 2014 and is 80% complete. Several projects have been identified for the 2014/2015 funds. The projects include the HVAC Controls at the gym, G-Mods, CDC Mods and LED retrofit for site lighting. Scheduled Maintenance funds received in 2013-14 had a one to one match. The project from 2013/2014 funds will be the chilled line replacement in the alley behind the Science building. This project will be matched with funds from the Student Center project. For year 2014/2015 there will be more work on the PGE electrical service upgrade, the gym HVAC, the gym roof and gym interior.
4. STEM AP staff recently met with Paul Blake to complete the working drawings for DSA approval. We will need final approval from Paul for the layout, as well as Adrian for the electrical data. Target to receive Board approval for this project is the 2014 November or December board meeting.

5. Student Center Documents have been received back from DSA and AP staff is working diligently to address all of DSA comments. Jose informed us there is a possibility of us using the LLB delivery method on the Center. We will need to begin the bid process once the method has been finalized and we have the final approval from DSA.

6. Other Items of Concern

• Science Building roof drainage – check to make sure water from the gutter hits the down spout.
• Question about broken lights in the alley behind Library. Will they be repaired?
• Designated place for breastfeeding.

Respectfully submitted by:

Debbie Hegeman

2014.09.23-SchedMaintProp39-Recap

2014.09.23-FC-Minutes

2014.09.23-SchedMaintProp39-Master-Schedule

2014.09.23-FC-Agenda

Tuesday, May 13, 2014

Members Present:   Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Darcy Bogle, Greg Hawkins, Jeff Ross, Jose Vargas, Marisa Slayton, Mike Capela, Mark Williams and Debbie Hegeman as recorder.

Members Absent: Adrian Agundez, Darcy Bogle and Sonja Swenson.

1. Minutes from March 11, 2014 – The minutes from March 11, 2014 were approved unanimously as there were no corrections and/or amendments requested.
2. Library restructure – (Informational item) Mark Williams distributed a drawing identifying the plans to restructure some areas in the Library. Some of the changes are:

• Revamping the Children’s Library to a classroom to maximize the space usage.
• Remove the counter currently used for check–in and relocated to the center of the library (proposed combined reference desk and circulation desk).
• Leave enough open space which could be used for a meeting site to accommodate a large number of people.
• All changes are to keep in mind the library is first and foremost for the students any other usage approved for the area would need to be when students are not present.

3. Dorm Modernization – The Dorm Modernization project began construction the first week of November 2013. The contractor, Black/Hall Construction, has completed approximately 80% of the Phase 1 portion of the project. Phase 1 is anticipated to be completed on 5/23/14. Upon completion of Phase 1, the contractor will start Phase 2 on or about May 26th with an anticipated completion date of 10/20/14.
4. Student Center – The Division of the State Architect’s (DSA) is still reviewing the project for code compliance. The reason DSA has taken so long with this project mostly due to code changes. We submitted our plans before the code changed and with the new codes in effect, DSA is behind on their reviews. The current anticipated construction start date continues to be the end of fourth quarter 2014 pending completion of the Dorm project.
5. STEM Engineering Buildings – This project is going to follow the bid process of Lease Leaseback instead of the traditional public bid process. We are currently working with Legal to develop the necessary “Request for Qualifications” in order to ascertain a contractor to perform this project. Once the College has selected a contractor, the construction documents can then be finalized for DSA approval. Upon plans being approved by DSA, the selected contractor will then provide proposals for the scope of work. We will work with the selected contractor to determine final cost and schedule.

Facilities Committee Minutes

May 13, 2014

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6. Shade Structure (quad) – There has been a request to revisit the idea of shade structures. The quad is being utilized more from several groups on campus and suggestions made are to see what the cost would be to have something coming out from the back of the stage area in the quad. Brock explained the shade structure issue has been tied to several projects. The problem is not having the money to accommodate such an expense unless it is tied to one of the projects. This committee has been asked to look at this issue again and take into consideration what could be done in the meantime as we wait on the new Student Center.
7. Other

• Infrastructure Upgrade at Alley (Scheduled Maintenance Projects): The College has received scheduled maintenance funds from the Chancellor’s Office at a 1 to 1 match, creating approximately an overall project of $200,000; which is to be spent by June 2015. In looking at existing campus needs and future projects, the most appropriate use of these funds has been determined to be an upgrade and retrofit of the utilities and chiller lines down the alley behind the Science building. The lines will tie from the chiller to the new Student Center location (Old TIL Administration and T Dorms). New fencing and painting along alley are being planned as funds allow.
• Vocation Center: (Projects at the State Pending funding) The Vocation Center project is an approved Final Project Proposal (FPP at the Chancellor’s office. The project consists of 19,878 assignable square feet (ASF); which consist mostly of laboratories and some office space. This project will be considered for funding on the next statewide general obligation bond. The project is extremely competitive and should have a great chance at being funded. If there is bond language on the November ballot it would help to fund some of our projects.
• Memorial Area on Campus: The issue was raised concerning the memorial areas which were on campus before some of the construction projects began on campus. These areas were marked by benches in names of some of our faculty and staff who have since passed on. The committee has been asked to check on the benches removed and look for a space on campus to perhaps display or recognize them.
• Trophy Case: Craig Johnson reminded the committee of the trophy case which used to be on the outside of the Science Building. He has all the items secure which were in those old trophy cases and has asked this committee to identify a place where they can be displayed once again.
• Educational Master Plan: Brock reminded the committee the Educational Master Plan was approved by the GC at the last Governance Council meeting and recommended we review it. There is much information related to FTE’s and how it comes into play when planning for new facilities and/or upgrades.

Respectfully submitted by:

Debbie Hegeman

2014.05.13-FC-Minutes

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