Tuesday, December 15, 2015

Members Present: Adrian Agundez, Brock McMurray, Carla Sandoval, Darcy Bogle, Deborah Rodenhauser, Jose Vargas, Kent Miller, Marisa Slayton, Mike Capela, Stacie Rancano, Mark Gibson, Debbie Hegeman, recorder and Sarah Criss.

Members Absent: Claudia Casagrande, Mark Williams and Steve Lytle

1.       Minutes from November 10, 2015

Minutes from the November 10, 2015 meeting were approved by consensus.

Brock took time to introduce our guest, Sarah Criss. He stated Debbie Hegeman will be retiring and Sarah will be his new Executive Assistant. Sarah will be responsible for the Facilities Committee minutes in the future.

2.       Student Center

This project began 3 or 4 years ago but with the overall climate and construction costs rising, the project was reviewed to determine the overall budget based on today’s market. The decision, after evaluating the outcome, was to prepare the bid package with various cost alternates in order to control the final project cost. The alternates can be added back in if it is determined there will be left over funds.  The bid package should go out in January and be open for bids in February.

1. Phase 1: Infrastructure – electrical – chiller – power
2. Phase 2: PG&E electrical service update which will include installing a new transformer to provide necessary power for the Student Center and future projects. This package is scheduled to go out for bid in January,
3. Phase 3: Demolition of current building and construction of new building. (Wildcat Way Dorms will be kept open during construction).

3.       Land Acquisition Plan

Brock McMurray, Executive Vice President, Administrative Services, reminded the committee the Educational Master Plan (EMP) is the guide for Taft College to help meet the educational needs of our students. Born from the EMP was the Strategic Master Plan (SMP) which identified the need for a Facilities Master Plan (FMP). One of the components of the FMP is the Land Acquisition Plan due to the college being land‐locked and the need for more space. Brock has been working with Kevin Cobb, AP Architects, to identify how much space and type of space we are in the market for and what the cost will be.  There will be more to come on this topic.

4.       Projects in Construction:

1. Site Utility at Alley: The project is 90% complete. They are working to complete the project during the
2. ETEC Modular/Site work: There are a handful of items to complete from the punch list. The electrical to service the desks is being finalized and then Adrian will install computers. The staff has begun moving some items
3. PG&E Upgrade: The bid is expected to go to bid by January with construction finished in February,

Facilities Committee Minutes December 15, 2015

Page 2

5.       Scheduled Maintenance Projects:

1. Gym HVAC repairs: The bid package for this project is currently being finalized and will go out to bid within the next two weeks. It is anticipated we will receive bids mid‐January.
2. Gym Interior Repairs Phase 2: The contractor is finalizing paperwork in order to procure the sound panels for installation. It is anticipated the installation will be towards the end of January,

6.       Proposition 39 – Energy Efficiency Projects

1. Courtyard LED Retrofit Lighting: AP Architects is currently working on the bid package for this project. It will retrofit the existing lighting in the courtyard to LED

7.       Other

1. Brock informed the committee the “Friends of the Library” are moving forward with the cougar sculpture which will be located to the right outside the Library entrance. This project is fully funded by the “Friends of the Library”.
2. Brock thanked Darcy Bogle for the new flag signage throughout the campus and AP Architects for working with Darcy to make her vision a

The next regular scheduled meeting should be on Tuesday, January 12th however that day is during in‐ service. The January meeting will be cancelled due to scheduling conflicts. The next meeting will take place Tuesday, February 9, 2015 at 12 p.m. in the Cafeteria Conference room.

Respectfully submitted by:

Debbie Hegeman

2015 12 15 FC Minutes

The College Facilities Committee is a participatory committee primarily responsible for long range facilities planning for the college as well as establishing goals related to enacting the facilities plan. In all its actions, the committee must place the highest value on building communication and trust with the entire college community, and in using consensus to reach its decisions.

1. Review Minutes from November 10, 2015

2. Student Center

3. Land Acquisition Plan

4. Project Updates

5. Other

2015.12.15 FC Agenda

The College Facilities Committee is a participatory committee primarily responsible for long range facilities planning for the college as well as establishing goals related to enacting the facilities plan. In all its actions, the committee must place the highest value on building communication and trust with the entire college community, and in using consensus to reach its decisions.
1. Review Minutes from September 8, 2015
2. Accreditation
3. Land acquisition plan
4. Project Updates
5. Other

2015.10.13 FC Agenda

Tuesday, October 13, 2015

Members Present: Brock McMurray, Carla Sandoval, Claudia Casagrande, Darcy Bogle, Debora Rodenhauser, Jose Vargas, Kent Miller, Mike Capela, Stacie Rancano, Steve Lytle and recorder, Debbie Hegeman

Members Absent:  Adrian Agundez and Mark Williams

1.       Review Minutes from September 8, 2015

The minutes from our September 8, 2015 meeting were approved by consensus.

2.       Accreditation

Brock thanked the committee for their assistance with Standard 3B and to the members who met with the Accreditation Team when they were on campus. He reported the ‘Team’ gave 4 commendations of which one was related to the facilities component. They praised the appearance of the campus grounds, the planning process and positive comments around campus.

3.       Land Acquisition Plan

Brock discussed the long term planning for facilities is directly impacted due to being land locked. A long range strategy and planning outlook was completed extending the Facilities Master Plan (FMP) after closely coordinating with the Educational Master Plan (EMP). The FMP draws from the EMP and the college’s integrated planning process. Some of the general needs and recommendations that might relate to facilities are: Public transportation between Bakersfield/Taft; more property; more programs; block scheduling and large assembly room or event space.

The six items listed on page 32 of the FMP are the spaces identified on the future campus map renderings. They are not necessarily in order of importance but a starting point. When we need the facilities and how to go about acquiring financing are issues. Brock will meet with Dena Maloney, Superintendent/President as well as AP Architects to create language for dialog in this committee.

4.       Project Update Report Projects in Construction:

• Site Utility at Alley – Student Center Infrastructure:

Other than a few issues being reviewed, this project is 90% complete.

·         ETEC/STEM Modular /Site-work:

The contractor is completing the site work and all final utility connections. Concurrently the building manufacturer is working on completing the interior finishes. Building furniture vendor and our IT department scheduled to install towards the end of the month. The project is expected to be completed at the end of October, 2015. A ribbon cutting ceremony is being planned for first part of November 19, 2015.

Facilities Committee Minutes October 13, 2015

Page 2 of 2

Projects in Working Drawings/Bidding:

• PG&E Electrical Service Upgrade:

AP is finalizing the plans to bid out the PG&E electrical service upgrade project. This project will bring a new 4KV service onto campus in order to provide necessary power for the Student Center and future projects. We anticipate this project going to bid by the end of October.

Projects at DSA:

• Student Center

The project has been approved by DSA however AP is waiting for a professional to review the project before we go to bid. This project began three years ago and with today’s market and increased costs need to make sure there is enough money to cover the project which should take two weeks.

Projects at the State Pending Funding: Vocational Center

This project is an approved Final Project Proposal (FPP) at the Chancellor’s Office and next in the queue. The project is 19,878 of assignable square feet (ASF): which consists mostly of laboratories and some office space. This project will be considered for funding on the next statewide general obligation bond. The project is extremely competitive and should have a great chance at being funded.

Scheduled Maintenance Projects:

• Gym HVAC Repairs:
  • This project began last year however had to be continued to a lack of funds. We are now beginning Phase 2 with AO working on the RFP/Bid package to replace 2 units on the gym roof.

·         Gym Interior Repairs Phase 2:

• Bids are being finalized for adding more sound

Other

• Darcy Bogle asked for confirmation of placement for the Hall of Fame plaques. Brock confirmed they would be hung in the Cougar Room until a permanent place is identified. Jose mentioned he would need to know ASAP if the choice is to have them in the new Student Center. This would allow time to create a wall with suitable
• Darcy also mentioned the Public Information Committee has finalized our new logo which will be used for flag poles and the hanging signs which identify offices in the Administration/Student Services building.
• Steve Lytle asked about whether a parking structure had been The discussion confirmed we had looked into it however there are issues with the ground stability as well as the cost.

(Handouts from this meeting will be available on the Intranet)

Respectfully submitted by: Debbie Hegeman

2015.09.08 FC Minutes

2015.10.13 Land Acquisition Document

1. Review Minutes from April 14, 2015
2. Project Updates
3. Facilities Master Plan
4. Other

2015.09.08 FC Agenda

Tuesday, April 14, 2015

Members Present: Adrian Agundez, Brock McMurray, Claudia Casagrande, Craig Johnson, Darcy Bogle, Kent Miller, Mike Capela, and Stacie Rancano.

Members Absent: Carla Sandoval, Mark Williams and Sonja Swenson Ad hoc members: Jose Vargas

1: Review Minutes from March 10, 2015

The minutes were approved by consensus with one change on the last page: quad area changed to Library entrance area. Brock also took a moment to thank Sonja Swenson and Craig Johnson for their years of service to the Facilities Committee and wished them well with retirement.

2: Project Update Report (Jose Vargas, AP Architects)

Projects at DSA:

• Student Center

AP is awaiting return of DSA comments for final coordination and approval which are being reviewed.  This could take approximately 1 month – anticipating first quarter of 2015.

Projects in Design:

• STEM Engineering Buildings

Construction has begun. The pad is complete and more site work is scheduled as well as utilities and concrete work. The buildings are scheduled to arrive around August with occupancy beginning for the spring 2016 semester.

Scheduled Maintenance Projects:

• Infrastructure Upgrade at Alley:
  • The project has bid and is being reviewed for approval at the next Board meeting. Construction to commence soon after the May Board meeting.
• PG&E Electrical Service Upgrade:
  • PG&E and AP are finalizing project plans to prepare for construction. AP is currently working with the electrical engineer regarding the underground work.
• Gym HVAC Repairs:
  • All the bids received for this project have been considerably over budget. AP has been reviewing other options with staff and contractors, given limited funding. We may have to do the work in-house after the bidding has closed and bids are reviewed.
• Gym Roof Repairs:
  • The bid proposal was on the April 8th Board agenda and construction will begin soon.
• Gym Interior Repairs:
  • The project bid closes today, 4/14/15 at 2 p.m. AP will bring color schemes to the next meeting. The work will have to be done around the annual floor refinish.

Prop 39:

• Site Lighting LED Retrofit:
  • Project was completed 4/13/15 – looks good. LED lights show whiter than the old light.

Facilities Committee Minutes April 14, 2015

Page 2 of 2

Brock said a Foundation meeting is scheduled for April 16th at the new Welding Facility. He said the outside grounds look good. Inside the shop, 10+ welding booths are set up. They plan to occupy for classes during summer 2015.

Facilities Master Plan Update

Brock is scheduled to work with AP Architects on Friday, 5/15/15 to incorporate our site plan to the Facilities Master Plan.

Sculpture for Library

Brock has been working with the artist creating the sculpture which will be on the ledge in the breezeway from the Library entrance to the Cougar Room.

Mission and Vision Statements in Classrooms

We have been asked to approve a request to post a framed Mission and Vision Statement inside the door of each classroom on campus. The committee has no objections to this request. The President’s office will be notified to proceed.

Other

• Craig questioned what we need to do to push the shade structure project which was originally designed for the quad
• Brock met with the City of Taft regarding a grant they received for safe school routes. The #1 item on their list was curbed sidewalk and some landscaping from 10th Street to 6th
• The Hall of Fame Committee has selected their 1st group of recipients and the plaques will be hung on the back wall of the Cougar Room at this time. The future plan is to identify a building where these plaques can be housed and admired. After this first year – the plan is to award possibly 5 per
• Plaque update – Ginger’s will be placed where she use to lay. Also remembrance plaques for the front of the library area will be created to take the place of those who were honored with the memorial benches.

(Any handouts from this meeting will be available on the Intranet)

 Respectfully submitted by: Debbie Hegeman

2015.4.14 FC Minutes

Tuesday, April 14, 2015 12:00 am – 1:00 pm

Cafeteria Conference Room

1. Review Minutes from March 10, 2015
2. Project Updates
3. Facilities Master Plan Update
4. Sculpture for Library
5. Posting Mission and Vision Statements in Classrooms
6. Other

2015.4.14 FC Agenda

Tuesday, March 10, 2015

Members Present:   Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Darcy Bogle, Kent Miller, Sonja Swenson, and Stacie Rancano.

Members Absent: Adrian Agundez, Mark Williams and Mike Capela

Ad hoc members: Jose Vargas and Marisa Slayton

1. Review Minutes from February 10, 2015

The minutes were approved by consensus with two changes: Correction to spelling of Stacie Rancano’s name and the “Respectfully Submitted by”.

2. Project Update Report (Marisa Slayton, AP Architects)

Projects at DSA:

• Student Center Of the plans which were resubmitted at the end of 2014, two have been received back. Marisa shared how detailed the process is and Jose added they are as frustrated as we are to not have the plans back and approved.

Projects in Design:

• STEM Engineering Buildings The contractor has been selected and an amount for the guaranteed maximum price. This information will be submitted for board approval March 11th.

Scheduled Maintenance Projects:

• Infrastructure Upgrade at Alley:
  • The project is currently bidding, with a Bid Opening date of March 26th. The recommendation should be submitted to the board for approval on April 8th if an acceptable bid is received.
• PG&E Electrical Service Upgrade:
  • PG&E contract was approved by the board during the February 11th PG&E along with AP Architects are finalizing the project plans to prepare for construction.
• Gym HVAC Repairs:
  • This project is currently bidding, with a Bid Opening date of April 26th. Following acceptable bid, the contract is scheduled to appear on the April 8th board meeting agenda for approval.
• Gym Roof Repairs:
  • Initial proposals were received and found to be over project budget. AP is working with those who provided initial proposals to adjust project scope to meet budget. The recommendation to award this contact should be submitted for board approval during the April 8th

Facilities Committee Minutes

March 10, 2015

Page 2 of 3

• Gym Interior Repairs:
  • AP is finalizing the RFP package to send to contractors for interior gym repair work. RFP to be issued March, 2015. Project scope to include interior painting of the gym along with removal and addition of sound boards and ceiling baffles for added sound mitigation.

Prop 39:

• HVAC Controls at G-Modular Buildings, Gym and CDC Miscellaneous:
  • Contractor has completed work.
• Site Lighting LED Retrofit:
  • The prototypes are being made. This project should be completed within 6 weeks.

Projects at the State Pending Funding:

• Vocation Center The Vocational Center project is an approved Final Project Proposal (FPP) at the Chancellor’s office. The project consists of 19,878 assignable square feet (ASF); which consists mostly of laboratories and some office space. This project will be considered for funding on the next statewide general obligation bond. The project is extremely competitive and should have a great chance at being funded.

3. Facilities Master Plan (Brock)

Brock met with Don Koenig of the Westside Recreation Center and pleased to share they are open to partnering with us in regards to athletic facilities. This would help in our efforts to not duplicate programs to the Community. Brock asked for additional comments from the committee on the updated draft provided. Some suggestions were:

• Change the name on building J to Sports Complex/Wellness Center
• Building F should be a marquee type building – perhaps Community Center/Educational Center of some type.

Brock will take the updated Site Master Plan to the Governance Council and the Board. After the Site Master Plan is completed, the next step will be a Facilities Master Plan.

4. Recognition Space (Brock)

Brock reminded the committee of Ginger, our campus dog, who passed away. A group met to come up with a way to honor her memory. The group had a plaque made for her and has asked to place the plaque up in her honor.

Craig shared he feels the time has come for this committee to make a decision about requests such as this, what process should be used, where the plaques should be placed and when. He reminded the committee of the memory benches which were removed when the quad was being redone and they still haven’t been replaced on campus.

Some comments regarding this issue were:

• Replace the benches with the same type of plaque as Ginger’s
• Where should they be placed on campus
• What about ASB park
• What about doing bricks instead of plaques

Facilities Committee Minutes

March 10, 2015

Page 3 of 3

• Family members who donated the memory benches would likely want where the benches are placed to be respected – a type of Memorial Garden.
• What about putting the plaques on doors
• Place the plaques around the fountain
• Place the benches around the planters in front of the T-building
• Check to see how much the plaques are and replace the benches – return the benches to the family
• Keep in mind the plaque in front of the cafeteria in honor of John and Betty Miller’s son

Summary: Replace the memory benches with plaques and return the benches to the family. Identify an appropriate space on campus for the plaques but put Ginger’s plaque in a separate area. A suggestion was made to hand the plaque for Ginger on the building where she use to lay. Debbie will check with Laura to find out the cost of the plaque (confirmed a 12 x 10 for $638.98). There is a possibility the Foundation could advertise for potential donors for the quad area.

5. Hall of Fame Plaques (added to agenda)

Brock, along with AP Architects, reviewed the request from the Hall of Fame Committee to hand the Hall of Fame plaques on the west wall after you enter the Library. Their recommendation is not to use the wall due to the slope of the hallway. They have recommended the Hall of Fame plaques be placed on the back wall of the Cougar Room for now until a permanent place is identified.

6. Other

Craig mentioned the Kern County Library has been taken over by a private entity. Brock shared he was aware and doesn’t feel the college’s future plans will be negatively impacted.

Brock shared with the committee the Governor has not been in support of a Statewide Educational bond, however there are several groups working together to get this on the next election.

(All handouts from this meeting will be available on the Intranet)

Next meeting: April 14, 2015, noon, cafeteria conference room. (Lunch provided)

Respectfully submitted by:

Debbie Hegeman

2015.3.10-FC-Minutes

2015.3.10-FC-Agenda1

Tuesday, February 10, 2015

Members Present:   Brock McMurray, Carla Sandoval, Claudia Casagrande, Craig Johnson, Darcy Bogle, Jose Vargas, Kent Miller, Mike Capela, Sonja Swenson, and Stacie Rancano.

1. Review Minutes from January 13, 2015

The minutes were approved by consensus.

2. Project Update Report (Jose Vargas, AP Architects)

Projects at DSA:

• Student Center The Division of the State Architect’s Plan package was resubmitted for final plan check at the end of 2014. AP is awaiting return of DSA comments for final coordination and approval – anticipated first quarter of 2015.

Projects in Design:

• STEM Engineering Buildings Pricing was received for the buildings and site work and the overall cost has come in over budget. Value Engineering between Owner, Architect, and Contractor to occur in early February to determine adjustments to scope and price. Hoping to send to the Board for approval in March, 2015.

Scheduled Maintenance Projects:

• Infrastructure Upgrade at Alley:
  • AP is finalizing drawings in order to send out to bid. Anticipate bidding project February 2015, project construction anticipated to begin April 2015.
• PG&E Electrical Service Upgrade:
  • PG&E contract is on the February agenda for approval. Pending board approval, final construction drawings and PGE install to follow.
• Gym HVAC Repairs:
  • RFP (Request for Proposals) is in process; anticipate RFP being issued early January, 2015.
• Gym Roof Repairs:
  • RFP proposals have been received and are being reviewed by AP. Bids have been received and are a little over. Expected timeline – April or May – depending on bidding.
• Gym Interior Repairs:
  • AP is finalizing the RFP package to send to contractors for interior gym repair work. RFP to be issued February, 2015. Project scope to include interior painting of the gym along with removal and addition of sound boards and ceiling baffles for added sound mitigation.

Facilities Committee Minutes

February 10, 2015

Page 2 of 3

Prop 39:

• HVAC Controls at G-Modular Buildings, Gym and CDC Miscellaneous:
  • Contractor has ordered parts and is coordinating with College for installation.
• Site Lighting LED Retrofit:
  • The Contractor took one of each types of lights to see what is needed to complete the installation. Under construction, contractors are working on projects

Projects at the State Pending Funding:

• Vocation Center The Vocational Center project is an approved Final Project Proposal (FPP) at the Chancellor’s office. The project consists of 19,878 assignable square feet (ASF); which consists mostly of laboratories and some office space. This project will be considered for funding on the next statewide general obligation bond. The project is extremely competitive and should have a great chance at being funded.

Brock added some finishing touches are still in progress for the Dorms. Some issues with doors/ keyless entry and heaters. He’s working with the contractors to complete the project.

Brock also noted some the above projects funding have matching and budget requirements.

3. Facilities Master Plan During our last Facilities meeting the committee reviewed the Draft of Projects and Demolition Plan. Projections are very conservative compared to state projections. Two suggested changes were proposed to the draft; 1) “L” added Offsite Industry Education Center. The need to address the WESTEC facility, 2) “F” from a Community Wellness Center to Community Science Center. This could entice the community to use the facility as an interaction space.

Discussion:

• Stacie asked if it would be like our Con Center.
• Craig mentioned we need to have a building which can create FTE. The Gym is occupied by teams and becomes unusable for classrooms. We need to address the health of our employees.
• Brock is asking for a general concept for the facility to be tied to both Science, Health, and the Community.
• Additionally we need to understand what the West Side Recreation Center is promoting to the public so we won’t replicate their services.
• Craig stated in 1980 we didn’t have a gym and because of Prop36 our current facility was constructed instead of a gymnastic dome.
• Claudia mentioned adding community wellness building back into the Master Plan.
• Darcy asked if the wellness area could be combined into the new sports complex.
• Brock stated this would depend on the land, partnership and the plans.
• We don’t have any health center therefore no health fee. However with the dorms we do have a procedure for sick/hurt students.

Facilities Committee Minutes

February 10, 2015

Page 3 of 3

• Craig emailed information from our meeting to his division as he felt the coaches needed to be informed. Kanoe thanked him for including her.
• Agnes is looking for space for the Learning Center
• Stacie asked if there were plans to include a forum type classroom which Craig replied we purposely had not included such a classroom. We want to keep the smaller classes we’re known for and lecture classes take up a lot of lab space.
• Jose said he could look at classrooms with partitions.
• Craig reminded the committee the Student Center is designed to facilitate large gatherings.

(All handouts from this meeting will be available on the Intranet)

Next meeting: March 10, 2015, noon, cafeteria conference room. (Lunch provided)

Respectfully submitted by:

Carla Sandoval for Debbie Hegeman

2015.2.10-FC-Minutes