April 12, 2013 Minutes
TAFT COLLEGE
GOVERNANCE COUNCIL
April 12, 2013
12:10 pm – 2 pm
Cougar Room
Members Present: Kanoe Bandy, Brandy Cramer, Sharyn Eveland, Greg Golling, Sandi Graham, Vicki Herder, Velda Long, Brock McMurray, Sonja Swenson, and Tony Thompson
Members Absent: Patti Bench, Sheri Black, Kamala Carlson, Dena Maloney and Jim Nicholas
Guests: Eric Bérubé, Paul Blake, and Val Garcia
Facilitator: Tony Thompson
Recorder: Sonja Swenson
Timekeeper: Kanoe Bandy
Minutes: Melissa Blanco
APPROVAL OF MINUTES
The minutes of the meeting held March 8, 2013 were approved by consensus.
STRATEGIC PLANNING PROCESS EVALUATION RESULTS
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Eric stated the evaluations have been distributed to the GC members for them to complete; however, the number of responses received so far is too small to produce any meaningful results.
- Additional time has been allowed for more participation and the results will be brought back to the next GC meeting.
REVIEW OF GOVERNANCE COUNCIL CHARTER
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Eric distributed a handout titled “Charter for the Governance Council (GC)” (copy attached to official minutes).
- A major concern regarding the charter was the “Role of the Governance Council” and how it reads.
- GC members questioned what role they have with any item that does not come from either the SPC or the BC.
STRATEGIC PLANNING PROCESS EVALUATION
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
Eric distributed a handout titled “Evaluation of Governance Council Charter Evaluation: Comments – April 12, 2013” (copy attached to official minutes).
Eric reviewed the results and comments of the evaluation of the GC charter and highlighted some items that seemed to be an issue or concern.
Eric asked the GC members to provide identify issues, actions, and end goals to address as a result of the evaluation. The following were listed:
| Issues | Action | End Goals |
| Lack of communication to campus community | Utilize TC News
Minutes and agendas should be sent out plus a message that is someone has an agenda item they should talkwith their representative. |
Clear and consistent 2 way Communication |
| Governance Council Membership/Voting Members | ||
| Shared Governance –Is GC truly a shared decision making body? | ||
| What is the role of the Governance Council | Clearly define our role | |
| Reactive VS Proactive | ||
| Participation | ||
| Roles need clarification | ||
| Revise Charter | Clearlydefineandcommuni-cate our role/expand the role of GC | |
| Participation | All TC community feel like they have an opportunity for Active Participation |
Governance Council
April 12, 2013
Page 3
- The item was tabled for further discussion at the next GC meeting.
*Agenda Item: Continued discussion of the issues, actions, and goals identified in the evaluation of
the GC charter
TIMELINE FOR 2012-2013 PROGRAM REVIEWS-PROGRAM GOALS
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Eric distributed a handout titled “Non-Personnel and Personnel Request Prioritization Flow for 2014-2015 Academic Year” (copy attached to official minutes).
- One of the 2009 Accreditation issues was tying the budget to planning process. Along with the development of the program review process, the SPC put together this timeline to assist in tying the budget process with planning.
- The timeline depicts the flow of events for non-personnel and personnel requests/goals.
*Agenda Item: The SPC will look at the timeline which was presented and develop different scenarios
with various time frames for the flow of events and present them at the next meeting.
Agenda for Governance Council Retreat on April 26, 2013
(Led by Tony Thompson, Academic Senate President and Co-Chair)
- Tony briefly reviewed the agenda set for the GC retreat on April 26, 2013.
- Many GC members were disappointed with the time allowed for the guest speaker and feel that it is not adequate time given the importance of this item.
- GC members also felt the retreat was being “crammed” into a short time frame and may not be productive.
- Tony asked the GC members to be flexible that day.
- Greg Golling will be recorder and Velda Long will be time keeper.
*Action Item: Tony will present these concerns to Dena and suggest extending the guest speaker’s time or the time of the retreat.
Governance Council
April 12, 2013
Page 4
OTHER
- Eric distributed two handouts titled “Recommendations to Governance Council From Strategic Planning Committee April 12, 2012” and “Recommendations” (copies attached to official minutes).
- A recommendation to implement a “Climate Survey” will allow the college to collect data to assess the climate of the campus and the community and assist in accreditation.
- Another recommendation was to utilize “suggestion boxes” in the process for collecting information on campus climate.
- This topic was tabled for further discussion at the next scheduled GC meeting.
*Agenda Item: Continued discussion on the SPC recommendations
Facilitator: TBD
Recorder: TBD
Timekeeper: TBD
Next Meeting: Friday, May 10, 2013 at 12:10 pm
Meeting Adjourned: 2:05 pm
Respectfully submitted by:
Melissa Blanco
*Agenda Item: Continued discussion of the issues, actions, and goals identified in the evaluation of
the GC charter
*Agenda Item: The SPC will look at the timeline which was presented and develop different scenarios
with various time frames for the flow of events and present them at the next meeting.
*Action Item: Tony will present these concerns to Dena and suggest extending the guest speaker’s time or the time of the retreat.
*Agenda Item: Continued discussion on the SPC recommendations