December 14, 2012 10:00 am – 11:15 am Cougar Room

Members Present:      Kanoe Bandy, Patti Bench, Kamala Carlson, Debra Ekdahl, Sharyn Eveland, Greg Golling, Sandi Graham, Vicki Herder, Fernando Lara, Brock McMurray, Dena Maloney, Jim Nicholas, Sonja Swenson, and Tony Thompson

Members Absent:       Velda Long

Guests:                            Eric Bérubé and Brandy Cramer

Facilitator: Sharyn Eveland Recorder: Sonja Swenson Timekeeper: Patti Bench Minutes: Melissa Blanco

APPROVAL OF MINUTES

The minutes of the meeting held November 9, 2012 were approved by consensus with correction to membership attendance.

PROPOSITION 30 UPDATE

(Led by Dena Maloney, Superintendent/President)

• Dena distributed a handout titled “Proposition 30 Passage Next Steps and Impact on the West Kern Community College District” (copy attached to official minutes).
• She reviewed the details behind Proposition 30 along with the current impacts and future outlook for the District.
• With the passing of Proposition 30, the District is fortunate to not have to use reserves.
• Cash flow will continue to be a problem and be difficult because deferrals occurring at the very end of the fiscal year.
• Dena plans to conduct more informational meetings to keep staff and faculty up to date on the budget status.
• Dena stated we all need to be careful with all expenditures.

2015 ACCREDIATION PLANNING

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

• Eric Bérubé distributed a handout titled “Tentative Timeline and Process for 2015 Accreditation

Governance Council

December 14, 2012

Page 2

Self Evaluation” (copy attached to official minutes).

• The finalized Self Evaluation Report is due in the Fall of 2015 to ACCJC.
• Eric stated he would like the District to start this process one semester earlier which would be Spring 2013.
• Starting earlier would give the District time to organize its committees with members and tasks so they are ready to work when Fall 2013 arrives.
• Eric stated Strategic Planning Committee members will chair the committees and will begin there recruitment by appointing members and asking for volunteers.
• It was suggested the Tentative Timeline be broken down further into specifics such as deadline for tasks.

TIMELINE FOR COMPREHENSIVE STRATEGIC PLAN UPDATE

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

• Eric Bérubé distributed a handout titled “Taft College Strategic Plan Timeline” (copy attached to official minutes).
• Eric reviewed the timeline of May 2009 through May 2014 and the various tasks accomplished with each date.
• May 2011 the Mission Statement and Strategic Plan were finalized and a decision was made to revisit these items every three years for updates or revisions.
• It was noted that other pieces were missing from the strategic plan such as economic and environmental scans.

STUDENT EQUITY AND DEOMGRAPHIC PROFILE OF THE COMMUNITY

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

• Eric Bérubé distributed a handout titled “Population and Taft College Demographics Comparison
  • 2000 and 2010” (copy attached to official minutes). He stated this was only a preliminary draft.
• Eric stated the submission of a Student Equity Plan is a requirement by the Chancellor’s Office.
• Student Equity is an examination of how well we serve the students in the surrounding community and how successful they are while considering gender, ethnicity, etc.
• The handout includes communities outside of the District’s boundaries because in the last report we were criticized for our mission statement being limited to only our district boundaries.
• This data is extracted out of Banner.
• Eric pointed out that some ethnic groups tend to not fill out the race information which can hurt us in applying for grants.

Governance Council December 14, 2012

Page 3

• Eric also stated the CCSSE survey data will be discussed further in the Strategic Planning Committee and brought back to the Governance Council soon.
• This information helps the District set goals to improve on equity for race, gender, age, ethnicity, and disabilities.
• Members requested this information to be in an electronic format for easy review and access.

STRATEGIC PLANNING COMMITTEE REPORT

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

• The group has spent considerable time reviewing their charter and how it relates to the Governance Council.
• They have concluded their charter is good, but time is a major issue and concern to accomplish all the objectives and duties established in the charter.
• The SPC would like input as to the necessity of having a board member on the committee since the group is a recommending body or have the District Board amend the requirement of board member to be on the SPC.

Facilitator: Tony Thompson Recorder: Greg Golling Timekeeper: Dena Maloney

Next Meeting: Friday, January 11, 2013 at 12:10 pm Meeting Adjourned: 11:15 am

Respectfully submitted by:

Melissa Blanco

12-14-12-GC-Minutes

Facilitator: Sharyn Eveland
Recorder: Sonya Swenson
Time Keeper: Patti Bench
Minutes: Melissa Blanco
1. Approval of Minutes November 9, 2012 —5 minutes
2. Proposition 30 Update led by Dena Maloney) – 15 minutes
3. 2015 Accreditation Planning (led by Eric Berube) – 15 minutes
4. Timeline for Comprehensive Strategic Plan Update (led by Eric Berube) – 15 minutes
5. Student Equity and Demographic Profile of the Community (led by Eric Berube) – 15 minutes
6. Strategic Planning Committee Update (led by Val Garcia) – 10 minutes
Next Meeting:
January 11, 2013 12:10 – 2:00 pm

12-14-12-GC-Agenda

November 9, 2012 12:10 pm – 2:00 pm Cougar Room

Members Present:      Kanoe Bandy, Patti Bench, Kamala Carlson, Debra Ekdahl, Sharyn Eveland, Greg Golling, Sandi Graham, Vicki Herder, Velda Long, Brock McMurray, Dena Maloney, Jim Nicholas, and Sonja Swenson

Members Absent:       Kamala Carlson, Fernando Lara, and Tony Thompson

Guests:                            Eric Bérubé, Val Garcia, Sheri Horn-Bunk, and David Lane

Facilitator: Vicki Herder Recorder: Dena Maloney Timekeeper: Fernando Lara Minutes: Sandi Graham

APPROVAL OF MINUTES

The minutes of the meeting held October 12, 2012 were approved by consensus.

PRESENTATION OF 2013-14 BUDGET DEVELOPMENT CALENDAR

(Led Jim Nicholas, Director of Business Services)

• Jim reviewed the budget development calendar. The calendar does not reflect all the steps, particularly those which are now in our process for prioritizing the recommendations from the program reviews.
• We need to update the calendar to reflect the program review recommendations that have been prioritized by the Governance Council, the Academic Senate and the Classified Staffing Committee.
• At this time the budget calendar reflects the guidelines of the state budget, but not including all our details of our new and approved processes developed through strategic planning.

PRESENTATION AND DISCUSSION OF FACILITIES MASTER PLAN

(Led by Brock McMurray, Vice President of Student Services)

• Brock provided an overview of the Plan, its scope, and the planning window (5 year plan). He explained how the college and the state Chancellor’s Office work together in submitting, reviewing, and approving construction projects.
• Starting on page 3, the District hopes to capitalize on all state funding that is available to Taft College. We hope to capture up to a total of $120 million for improvements from 2004 to future project place holders.
• Starting on page 4, there is data on the makeup of our enrollment patterns, number of sections offered, FTES generated, WESTEC offerings and FTES produced, headcount etc….
• There was discussion on the growth projections on page 6. This document uses a simple approach but in preparing a more comprehensive Facilities Plan which looks beyond Measure A, we should really drill down in the data to identify our projected enrollment growth.
• Page 7 identifies the WSCH per discipline.
• Starting on page 21, the document outlines the projects completed with Measure A and state funds.
• Starting on page 31, the document outlines campus recommendations and a description of future projects.
• There was discussion on pedestrian access and suggestions for improvements in the parking lot and campus entrance.

HIGHLIGHTS FORM 2011-2012 CCSSE SURVEY

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

• Community College Survey of Student Engagement is administered once every three years. We reviewed the data from the Spring 2012 survey.
• The survey was developed by the University of Texas at Austin and examines factors that are highly related to factors for student success.
• On page 3, there is a brief description of the five “benchmark” areas measured by CCSSE.
• Data from the Spring 2012 survey indicates Taft College is above average for all five areas.
• Page 4 shows us the highest scores for Taft College; four of the five are under the benchmark “Support for Learners”.
• Page 5 shows the lowest scores for Taft College. Three of the five lowest scoring areas are in Student Effort.
• Vicki discussed the example at Chaffey College, which includes a “Hope” scale in its placement test. It consists of 12 items which assess how hopeful students are regarding their ability to be successful in college.
• Chaffey College uses this data to reach out to those students who score low on these factors and proactively assist these students in changing the mindset about their ability to be successful in college.
• If we wanted to do this, we should really explore how we might want to approach this.

Governance Council November 9, 2012

Page 2

• Page 6 details extra questions called “special focus items”. These questions measure other factors linked to student success.
• Eric indicated that the CCSSE survey data will be discussed further in the Strategic Planning Committee and brought back to the Governance Council soon.

STRATEGIC PLANNING COMMITTEE REPORT

(Led by Val Garcia, Associate Dean of Instruction)

• The Strategic Planning Committee has elected Eric Bérubé as their committee chair.
• He provided an update on the Committee’s agendas over the past few meetings.

Facilitator: Sharyn Eveland Recorder: Patti Bench Timekeeper: Sonja Swenson

Next Meeting: Friday, December 14, 2012 at 10 a.m.-11:15 a.m. Meeting Adjourned: 2 p.m.

Respectfully submitted by:

Sandi Graham

11-09-12-GC-Minutes

October 12, 2012 12:10 pm – 2:00 pm Cougar Room

Members Present: UNKNOWN (Sign-in sheet was not returned)

Members Absent: UNKNOWN (Sign-in sheet was not returned)

Guests: UNKNOWN (Sign-in sheet was not returned)

Facilitator: Tony Thompson Recorder: Greg Golling Timekeeper: Fernando Lara Minutes: Melissa Blanco

APPROVAL OF MINUTES

The minutes of the meeting held October 12, 2012 were approved by consensus.

PRIORITIZED ONE-TIME EXPENSES

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

• Eric distributed the “Annual Program Goal Prioritization Worksheet Fall 2012” (copy attached to official minutes)
• This revised worksheet of prioritized one-time expenses, categorized as “other” now includes the cost of the program goal as provided by the Budget Committee and the Governance Council ranking
• Some may have “UNK” for unknown cost or “STPL” for sent to program lead
• The following changes were made to the list of program goals:
  • Program Goal #16 was removed and placed on the faulty sheet
  • Program Goal #17 should have “STPL” in the cost column
  • Program Goal #1 should have $7,500 for cost
  • Program Goal #14 should have $22,00 for cost
  • Program Goal #15 should have $125,000 for cost
  • Program Goal #9 should have $0 for cost and be removed from the list
  • Program Goal #12 may have already been previously purchase by the Foundation; Dena will verify

• The “Annual Program Goal Prioritization Worksheet Fall 2012” will now go the Superintendent/President for final review and decision on which program goals to implement
• Evaluation and review of the ranking process was recommended at the end of term
• GC members would also like to know where the sources of funds will come from to fund these program goals
• Important to keep in mind the cost provided are estimates, and program leads are heavily relied upon for the majority of cost information used to determine the estimates of these goals
• This process is for new items/goals not current on-going programs or expenses

BUDGET COMMITTEE REPORT

(Led by Ron Errea, Vice President of Administrative Services)

• Ron stated the Budget Committee developed templates in determining costs for faculty and classified staff when projecting costs for program goals
• BC relied upon program leads and their expertise for the majority of cost projections
• Ron reminded the Governance Council the costs provided are estimates only
• BC plans on finalizing and distributing these templates for estimating staffing cost to programs leads to utilize during the Annual Program Review process
• Next challenge will be determining funding source and availability

INFROMATIONAL ITEM: ENGINEERING AND ENERGY NON-TENURE TRACK FACULTY POSITION FUNDED BY THE CEED GRANT/STEM

(Led by Val Garcia, Associate Dean of Instruction)

• Handout distributed titled “Proposal: Engineering & Energy Technology F/T Faculty Position Draft (Non-Tenure Track)”
• Request for this position was submitted and approved by the Academic Senate
• The need and demand is strong for the Energy Technology program
• This position will be posted very soon

INFORMATIONAL ITEM: REPOLACEMENT OF THE VTEA FUNDED 19 HOUR ACADEMIC ADVISING CLASSIFIED POSITION

(Led by Patti Bench, Vice President of Instruction)

• Handout distributed titled “Career Exploration-Pathway Advisor”
• 19-hour classified position; 11 months/yr

Governance Council October 12, 2012

Page 2

• Works closely with vocational programs, high school, and grade school

PROPOSED PROCESS FOR NOTIFICATION OF STAKEHOLDERS UNITS -GRANT OR SPECIAL AWARD CATEGORICAL FUNDED PERSONNEL

(Led by Sharyn Eveland, Division Chair of Social Science)

• Sharyn distributed a handout titled “Process for Notification of Stakeholder Units-Grant or Special Award Categorical Funded Personnel”
• This provides a “check list” for responsible persons over grants or special award funds to utilized whenever positions are under consideration for development or changes

CONSENSUS – The Governance Council adopted the proposed “PROCESS FOR NOTIFICATION OF STAKEHOLDERS UNITS -GRANT OR SPECIAL AWARD CATEGORICAL FUNDED PERSONNEL” as presented by Sharyn Eveland.

STRATEGIC PLANNING COMMITTEE REPORT

(Led by Val Garcia, Associate Dean of Instruction)

• Meeting scheduled for last week was cancelled

OTHER

• Velda announced the Classified Hiring Committee will be meeting next week to begin their review and ranking of program goals
• The October 29^th Accreditation Workshop was cancelled by the Commission due to lack of participation

Facilitator: Vicki Herder Recorder: Dena Maloney Timekeeper: Fernando Lara

Next Meeting: Friday, November 9, 2012 at 12:10 pm in the Cougar Room Meeting Adjourned: 2 p.m.

Respectfully submitted by:

Melissa Blanco

10-12-12-GC-Minutes

10-12-12-GC-Agenda-v2

September 28, 2012 12:10 pm – 2:00 pm Cougar Room

Members Present:      Kanoe Bandy, Debra Ekdahl, Ron Errea, Sharyn Eveland, Greg Golling, Sandi Graham, Vicki Herder, Velda Long, Brock McMurray, Dena Maloney, Jim Nicholas, and Sonja Swenson

Members Absent:       Patti Bench, Kamala Carlson, Fernando Lara, and Tony Thompson

Guests:                            Brandy Cramer and Val Garcia

Facilitator: Velda Long Recorder: Dena Maloney Timekeeper: Debra Ekdahl Minutes: Melissa Blanco

APPROVAL OF MINUTES

The minutes of the meeting held September 14, 2012 were approved by consensus.

PRIORITIZATION PROCESS (Continued Discussion)

(Led by Val Garcia, Dean of Instruction)

• Val distributed the “Process for Annual Program Goal Resource Prioritization (copy attached to official minutes)
• The recommendation from SPC is to use the flowchart for the prioritization process
• Dena indicated her goal was to have one list of priorities

CONSENSUS –A motion was made by Brock McMurray, seconded by Sandi Graham and carried unanimously to approve the Annual Program Goal Resource Prioritization Process developed by the SPC.

• Velda indicated a new Classified Staffing Committee will be formed and stated the Classified Bargaining Unit will work on putting it together.

Governance Council September 28, 2012

Page 1

PRIORITIZATION RUBRIC (Continued Discussion)

(Led by Val Garcia, Dean of Instruction)

• Val distributed two versions of the Annual Program Goal Resource Prioritization Rubric Fall 2012 (copy attached to official minutes):
  • Version #1-includes a category called “Measureable Outcomes” and includes up to 60 points
  • Version #2-does not include this category and includes up to 40 points
• Val explained “Measurable Outcomes” is a duplication and is already considered in the Annual Programs Reviews.
• After further discussion, the group voted to adopt Version #2.

CONSENSUS –The Governance Council agreed to adopt the Version #2 “Annual Program Goal Resource Prioritization Rubric Fall 2012”.

• Val distributed a revised “Annual Program Goal Prioritization Worksheet Fall 2012” (copy attached to official minutes)
• The revised “Annual Program Goal Prioritization Worksheet Fall 2012” prioritized the Annual Program Goals in the following three categories:
  • “Pink” Sheet – Annual program goals identified as “Other”
  • “Green” Sheet – Annual program goals identified as “Faculty”
  • “Blue” Sheet – Annual program goals identifies as “Staff”
• Based on the decision today, the Faculty Annual Program Goal Prioritization Worksheet (green sheet) and the “Staff” Annual Program Goal Prioritization Worksheet (blue sheet) will be sent to either the Senate or the Classified Staffing Committee.
• The Governance Council will rank the “Other” Annual Program Goal Prioritization Worksheet (pink sheet) which deals with one-time requests.
• It was noted that some annual program goals were on the prioritization worksheet that needed to be removed. GC members were asked to email Debbie Wooley by next Tuesday.
• Governance Council members score the one-time requests and turn it in to Debra Wooley for consolidation by Wednesday, October 10.
• The Governance Council will review the results at the October 12 meeting, discuss, and make recommendations.
• The Governance Council was asked to prioritize without cost information since the Budget Committee will not have the costs ready until October 12.
• Not having the cost information might lead to a richer conversation on the 12^th and this process could help us prioritize initially based on need and then when we have cost information, we can then figure out what is possible and when it is possible – setting some priorities for the future when there is more funding.
• GC members wanted to make sure that we are not confusing people if their proposal is #1 before we look at costs and do a final ranking of requests.
• GC has the flexibility once they meet on the 12^th to change the rankings through the process of discussion.
• The Budget Committee will provide costs to the annual program goals to Eric by Thursday, October 11.
• The Governance Council will discuss the results and finalize their recommendations at the next meeting on October 12.
• Suggested to proceed with this ranking process and then evaluate how well it worked and make changes to the rubric if necessary.
• It was suggested to also have GC look at grant positions and review options as to continue with the positions or not.

Budget Committee Report

(Led by Ron Errea, Vice President of Administrative Services)

Committee Report Update:

• The Budget Committee has been working on verifying costs for annual program goals.
• They reviewed and separated the annual program goals into two groups – goals which have costs (copied on green sheets) and those that do not (copied on white sheets).
• During this process the BC has been working on creating general cost assumptions to assist in determining costs for program goals.
• Ron distributed a handout titled “Estimated 5-Year Cost for New Faculty – September 28, 2012” which establishes some “general assumptions” for salary costs and start-up costs (computer, printer, phone, etc.) when hiring faculty. The BC will also be adding one-time HR costs when hiring faculty such as physical, TB test, etc., to this worksheet. This will serve as a base-line cost for salary faculty positions.
• The Budget Committee is also looking at the one-time costs and for some goals such as special dental equipment or software and will have to rely on the costs as submitted by the program leads as they have specialized knowledge of particular software or equipment.

Governance Council September 28, 2012

• It was asked if the Budget Committee will provide possible sources of funding such as grant funding for these annual program goals. Ron stated the BC is struggling with this task and welcomes everyone’s input.
• The BC will have a cost summary for each annual program goal submitted to Eric to add to the “cost” column on the Prioritization Annual Program Goal Worksheet for the GC to review at the October 12^th

Strategic Planning Committee

(Led by Val Garcia, Associate Dean of Instruction)

Committee Report Update:

• Val stated the discussions above on the Prioritization Rubric and the Prioritization Process, along with the distribution of the “Fall 2012 Annual Program Goal Prioritization Packet” is the update on the work SPC had been doing.
• The “Fall 2012 Annual Program Goal Prioritization Packet” contains the Taft College Strategic Plan: 2011-2016, Timeline for Prioritization of Annual Program Goals, Annual Program Goal Prioritization Worksheets Fall 2012, and a CD with resources and electronic copies of handouts.

Other

th th

• Kanoe announced that October 12– 19is Breast Cancer Awareness Week and the TC Volleyball Team will be hosting a “Dig for a Cure” Volleyball match on Friday, October 12, 2012. Admission to the game is a donation.
• In addition, they will also be doing a couple of raffles to help raise money for the Susan G. Komen Breast Cancer Foundation.
• Wear pink to show your support.

Facilitator: Tony Thompson Recorder: Jim Nicholas Timekeeper: Greg Golling

Next Meeting: Friday, October 12, 2012 at 12:10 pm in the Cougar Room Meeting Adjourned: 1:30 p.m.

Respectfully submitted by:

Melissa Blanco

9-28-12-GC-Minutes

09-28-12-GC-Agenda

Members Absent: Kanoe Bandy, Kamala Carlson, and Tony Thompson

Guests: Brandi Cramer, Eric Bérubé, and Val Garcia

Facilitator: Vicki Herder Recorder: Sonja Swenson Timekeeper: Patti Bench Minutes: Melissa Blanco

APPROVAL OF MINUTES

The minutes of the meeting held August 31, 2012 were approved by consensus.

PRIORITIZATION RUBRIC

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

Discussion with two handouts (Annual Program Goal Resource Prioritization Rubric & Flowchart: Example Process for Annual Program Goal Resource Prioritization):

• Eric made the changes suggested at previous meeting and those changes are reflected in the handouts
• Sharyn questioned if these were the same goals as prioritized by the Board of Trustees, further discussion determines that they were separate Board goals, not the Institutional Goals. Dena clarified that the Governance Council led the effort to create the District Strategic Plan (which was then approved by the Board) and that the Strategic Plan goals are not in any “priority order” as they are all equally important to the District. The Board of Trustees also has its own goals which are linked to the Strategic Goals of the District.
• Dena suggested that this process could be simplified, Brock echoed that feeling but stressed that it should be valid
• Sharyn emphasized that we need a tool, but one which we can use
• Vicki used example of Eric’s Sailing Program to explain how this would be used to rank priorities
• Eric explained the types of requests listed in PR (faculty, staff, resources)

Governance Council September 14, 2012

Page 2

• Patti pointed out that this committee should not be dealing with the details, and Dena concurred
• Sharyn reiterated that this is a big change
• Dena stated that this body should not be dealing with the minutia, or details, of the program reviews
• Dena stated that the process seems to be cumbersome, and after thinking this through she now feels that we should put staffing requests and one-time requests into separate categories. The Governance Council would rank the one-time requests and the appropriate group (faculty or classified) would rank the staffing requests.
• GC members need to take this back to the groups we represent for discussion or input (ACTION ITEM)
• Velda asked how management would determine their staffing needs

CONSENSUS – GC members agreed to remove the 4^th scoring area “Annual Program Goal Activities” for the Annual Program Goal Resource Prioritization Rubric.

CONSENSUS -GC members agreed to add 5 more minutes to the time of the first agenda item for further discussion.

CONTINUED DISCUSSION-PRIORITIZATION RUBRIC

• Dena suggested we follow the flow chart option as presented by Eric and the Strategic Planning Committee
• Sharyn request separate topics/issues for discussion by this body, we need input from our constituents before deciding
• Ron announced that the Budget Committee, which meets next week, will be addressing that list of goals
• Brock asked if we had consensus about a part of the process

v• Items will be dealt with at the sub-committee level which will then refer/recommend items to GC and to President

v• Ron clarified Budget cycle, which will begin in 2 months

v• Ron asked that all of the cost estimates be thoroughly investigated so that all costs are considered in the request phase

v• Further discussion by Patti and Brock about the process and lack of direction they received. Both pointed out that they received some goals for things which had already been accomplished or items which could come out of travel funds.

Governance Council September 14, 2012

Page 3

• There was agreement that after this first year we will have many recommendations to make about how the process could be improved.
• Much discussion about the types of request, how the ranking would be done, what the Budget Committee will do, inherent problems of ways suggested
• Velda suggested the classified rank the classified proposals, faculty rank their own, and admin rank the other needs.
• Val made the comment that theoretically the rubric would take out the bias.
• Dena asked Sharyn for clarification – did she believe that the rankings from Governance Council should be by consensus. Sharyn felt it should. Dena expressed concerns about achieving consensus given the large number of requests.
• Brock suggested 3 categories of ranking (staff, faculty, resources) be dealt with separately, not as a whole
• This discussion will continue at our next meeting on September 28 (AGENDA ITEM)

COMPREHENSIVE PROGRAM REVIEW MODEL

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

Discussion:

• Comprehensive program reviews were suspended for all instructional programs except CTE
• There is still a gap in the process because the annual PRs are more like an update
• This has been discussed in SPC
• Eric has looked at Federal Dept. of Ed and state level requirements, and has a concern regarding the following missing components in annual program reviews at this time:
  • Term or annual persistence rates
  • Disagreed demo to lower levels
  • Employment trends, labor market info
  • Enrollment projections
  • Cost to run a program
  • No planning for future, long-term goals and plans
• Eric suggested using the “Student Score” and he has a target date of Fall 2013, and do it by Division
• Vicki reminded us of the next cycle of accreditation self-study which will also begin at that time.

Strategic Planning Committee

(Led by Val Garcia, Associate Dean of Instruction)

Committee Report Update:

• Completion of reviewing submitted annual programs goals and forwarded the information to the Budget Committee to provide cost information

Governance Council September 14, 2012

Page 4

• Reviewing and revising the process for annual programs goals
• Discussed comprehensive program review process and how to incorporate important missing elements into annual programs reviews
• They will also be electing a chair-person soon to lead and guide discussions and meetings
• Budget Committee is scheduled to meet, Thursday, Sept. 20^th to review the annual program goals

TECHNOLOGY MASTER PLAN REVIEW AND APPROVAL

(Led by Adrian Agundez, Director of Information Services)

Discussion:

• Members had received a copy of the master plan earlier in the week and were asked to review it
• Sonja commented that the plan is very comprehensive, but it does not address future on-campus classroom needs as we expand
• Discussion followed about the need to take future devices, the student’s possession of those, and how to accommodate their needs for recharging, etc.
• Dena pointed out that this is the first Technology Master Plan, and acknowledge that we might want to amend this plan before 5 years

CONSENSUS – A motion was made by Brock McMurray, seconded by Sonja Swenson and carried unanimously to approve the Taft College Technology Master Plan 2012-2017 as presented.

CLARIFICATION OF MEETING SCHEDULE

(Led by Dena Maloney, Superintendent/President & Co-Chair)

• The standing meeting for Governance Council will be the 2^nd Friday, and the 4^th Friday will be the optional/alternate meeting.

Facilitator: Velda Long Recorder: Dena Maloney Timekeeper: Debra Ekdahl

*Agenda Items*

• Prioritization Rubric (Continued Discussion)
• SPC & BC Reports

Governance Council September 14, 2012

Page 5

Next Meeting: September 28 at 12:10 pm in the Cougar Room Meeting Adjourned: 2 p.m.

Respectfully submitted by:
Melissa Blanco

9-14-12-GC-Minutes

9-14-12-GC-Agenda

August 31, 2012 12:00 pm – 2:00 pm Cougar Room

Members Present: Kanoe Bandy, Patti Bench, Kamala Carlson, Ron Errea, Sharyn Eveland, Greg

Golling, Sandi Graham, Vicki Herder, Fernando Lara, Velda Long, Brock McMurray,

Dena Maloney, Sonja Swenson and Tony Thompson,

Members Absent: Jim Nicholas

Guests: Brandi Cramer, Eric Bérubé, Val Garcia and Debbie Hegeman

Facilitator: Sharyn Eveland Recorder: Kanoe Bandy Timekeeper: Sonja Swenson Minutes: Debbie Hegeman

APPROVAL OF MINUTES

The minutes of the meeting held August 22, 2012 were approved by consensus with the reminder to add Victoria Herder as a member.

REVIEW AND APPROVAL OF EDUCATIONAL MASTER PLAN

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

Discussion:

• A suggestion was made to have a group compile the information rather than having Eric completing the document alone.
• Eric is working on a less cumbersome document with less duplication.
• More summary statements
• Need a long term vision and goals
• Once year plan aimed at “Programs”
• Strategic plan should be long term with measures of those goals
• There is a need for the “in-between” annual and 5-year strategic plan.
• Develop rules for submitting the program reviews. The data needs to get to Eric at an earlier

date so the plan can be put together better and in a format he doesn’t have to spend hours

editing. Maybe a “March” deadline should be reviewed. Consensus – A motion was made by Victoria Herder, seconded by Tony Thompson and carried unanimously to approve the Educational Master Plan as presented.

REVIEW AND APPROVAL OF THE DRAFT ACCREDITATION MIDTERM REPORT

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

Discussion:

• The document distributed by Eric shows the highest level Rubrics.
• Show where we are now and not our history.
• No SLO rubric (there is a separate chapter for SLO’s)
• Where we plan to be in 3 years is a missing piece that Eric is working on. He has been working with the Vice Presidents, the President and the SLO Coordinator.

Governance Council

August 31, 2012

Page 2

(Continued discussion regarding the review and approval of the Draft Accreditation Midterm Report)

Consensus – A motion was made by Brock McMurray, seconded by Velda Long and unanimously carried to approve the Draft Accreditation Midterm Report with the caveat that Dena will review and approve Eric’s final updates. This document will be taken to the Academic Senate on September 4, 2012 for approval.

REVIEW AND APPROVAL OF THE STUDENT LEARNING OUTCOME REPORT

(Led by Victoria Herder, SLO Coordinator)

Discussion:

• Vicki reported to the GC committee that we are well on our way to sustainability.
• Patti Bench and Vicki will continue to work with departments who are behind on their SLO’s.
• The numbers are very good!
• The challenge is how to get our adjunct faculty prepared to participate in creating their SLO’s.
• Documentation has been and continues to be an issue. New forms are in Elumin to help document what we are doing and includes student’s awareness and knowledge of SLO’s.
• Resource allocation process is being developed to incorporate the impact of SLO’s to resources.
• Vicki will work with Division Chairs on SLO development.
• The website is being updated
• Remind everyone to work on competing documentation.
• Elumin will be updated after census.
• Continuing to work on mapping SLO’s.

Consensus – A motion was made by Brock McMurray, seconded by Ron Errea and unanimously carried to approve the “College Status Report on Student Learning Outcomes Implementation” report with the minor changes recommended Vicki make for clarification.

FOLLOW­UP DISCUSSION ON PRIORITATION ALLOCATION RUBRIC

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

Discussion:

• Eric distributed the Prioritization Allocation Rubric example from Mt. San Jacinto College and our flow chart of Annual Program Review reports which was adopted on October 14, 2011 during the Governance Council meeting.
• Task: What process do we want to use? What process should we use to revise the Rubric?
  • Update acronyms
  • Update with our terminology
  • Suggested ranking or prioritizing.
• Clarification – this priority system is for the goals needing resources that are identified through the Program Review process.
• Suggestion is that the same Rubric be used in GC and Academic Senate.
• Process needs to be integrated with the Academic Senate and GC in regards to Faculty hiring.
• This topic is currently being discussed in the Strategic Planning Committee for both faculty and classified hiring. Their interest is the linkage between GC and Academic Senate.

Consensus – The GC agreed to table this agenda item and come back to it after the Strategic Planning Committee has time to work on it. The Strategic Planning Committee will meet on September 7, 2012.

Governance Council August 31, 2012

Page 3

STRATEGIC PLANNING AND BUDGET COMMITTEE REPORTS/UPDATES

(Led by Val Garcia, Associate Dean of Instruction and Ron Errea, Vice President of administrative Services)

Discussion:

• Val distributed the action items list for the Strategic Planning Committee from their May 4, 2012 meeting. As a result of this GC meeting, added to the top of the action item list is for the SPC to review and making recommendations from the MSJC Prioritization Allocation Rubric.
• Ron announced that the Budget Committee will meet on September 20, 2012 at 3:00 p.m. to begin establishing and verifying the cost of resources requested in Program Reviews.

*Agenda Items*

• Prioritization Rubric
• Comprehensive Program Review Model
• Budget Committee Report
• Technology Master Plan

Next Meeting:          September 14 (if needed) at 12:00 pm in the Cougar Room September 28 (standing meeting) at 12:00 pm in the Cougar Room

Facilitator: Vicki Herder Recorder: Sonja Swenson Timekeeper: Patti Bench

Respectfully submitted by:

Debbie Hegeman

8-31-12-GC-Minutes