December 12, 2014

Members Present:      Kanoe Bandy, Sheri Black, Eric Bérubé, Darcy Bogle, Bill Devine, Sharyn Eveland, Bruce Ferguson, Greg Golling, Adam Hightower, Vicki Jacobi, Dena Maloney, Brock McMurray, Laura Riss, Tony Thompson, Brandy Young, and Mark Williams.

Members Absent:       Kamala Carlson and Velda Pena

Guest:                              Adrian Agundez

Facilitator:                       Brock McMurray

Recorder:                        Darcy Bogle

Timekeeper:                  Tony Thompson

Minutes:                          Melissa Blanco

APPROVAL OF MINUTES

• The minutes of the meeting held November 11, 2014 were approved by consensus.

COMMITTEE REPORTS

• STUDENT SUCCESS COMMITTEE (Darcy Bogle)
• Darcy stated the committee met yesterday and reviewed the responsibilities and goals for Spring 2015. Currently the committee is focusing on aligning the Student Success Plan with the Equity Plan along with developing a research agenda to provide the committee with data.

• ACCESS COMMITTEE (Mark Williams)

Mark Williams distributed a handout, “Student Equity Overview” (copy attached to official minutes), which outlined and highlighted the committee’s planned goals and objectives to directly address the disproportionately impacted cohorts.

• STRATEGIC PLANNING COMMITTEE (Eric Bérubé)

Eric distributed the minutes of the October 24, 2014 meeting of the SPC along with the SPC’s plans/goals for Spring 2015 (copy attached to official minutes). Eric also shared with the Governance Council that the IR Office has published its new website and shared some of the features with the GC members.

• BUDGET COMMITTEE (Brock McMurray)
• Brock indicated the committee met yesterday and discussed increased allocations in specific areas such as DSPS and 3SP, along with accreditation and financial resource section discussion. Brock stated he will be attending a Budget Workshop in mid-January to review the Governor’s proposed budget and the status of the state’s economy.

• FACILITIES (Brock McMurray)

• Brock updated the GC members on the work of the Facilities Committee. They are focusing on identifying future needs addressed in the Educational Master Plan. Currently, the Student Union Project is awaiting DSA review and approval. The Vocational Building Project is contingent upon a state bond passing. Future work is planned for the gym to repair the roof.

Governance Council

December 12, 2014

Page 2

INFORMATION TECHNOLOGY COMMITTEE CHARTER

(Led by Adrian Agundez, Director of Information Technology)

• Adrian distributed a draft of a proposed committee charter for the Information Technology Committee (copy attached to official minutes).
• The ITC has been around for long time and meets routinely to identify and review technology needs of students, faculty, and staff.
• The creation of the committee charter will solidify its role and purpose for TC.
• CONSENSUS: The GC approved the presented draft of the Information Technology Committee Charter as is.
• PROPOSED AGENDA ITEM: The committee also agreed to review the process of developing committees and the specifics in charters such as reporting, accountability and evaluations.

STUDENT EQUITY PLAN PRESENTATON

(Led by Mark Williams, Vice President of Instruction)

• Mark Williams distributed a handout, “Student Equity Overview” (copy attached to official minutes) to the GC members for review.

• Mark discussed the funding philosophy, and the relationship with the allocation.

• In building the plan, the Access Committee looked at and will continue to be looking at several different aspects to directly address disproportionately impacted student populations/cohorts.

• Mark stated this process is data driven and the goal is to arrive at solutions that create equity in student success through existing services and programs and possibly new ones if needed.

• GC members would like to know when this data will be shared as to who are the “disadvantaged”, along with ideas of why and how to address this issue.

2015/16-2017/18 STRATEGIC ACTION PLAN (SAP) PRESENTATION

(Led by Dr. Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning and Dr. Dena Maloney, Superintendent/President)

• The Educational Master Plan (EMP) was completed last year, and is a ten year plan.
• The Strategic Action Plan (SAP) is an action plan for the five recommendations from the Educational Master Plan, which were ranked and ordered, along with goals, actions steps, due dates, expected outcomes, and champions of those goals.
• A presentation was provided to review the Strategic Action Plan and its five key areas:

• Student Learning/Success
• Access
• Business, Industry, and Community
• Facilities and Infrastructure
• Institutional Planning and Effectiveness

• Dena then asked the committee members to approve the SAP, with final approval by the Board of Trustees.
• CONSENSUS:   The GC members approved the final draft of the 2015/16-2017/18 Strategic Action Plan. It will now go to the Board of Trustees for approval.

Governance Council

December 12, 2014

Page 3

HALL OF FAME PROPOSAL

(Led by Darcy Bogle, VP of Student Services and Kanoe Bandy, Director of Athletics)

• Darcy distributed a draft of the Taft College Hall of Fame Constitution and Bylaws for review (copy attached to official minutes).
• Kanoe expressed her concern of the word “each” used in the 3^rd paragraph under the section titled ‘Induction Selection Process’ which states “A nominee receiving a majority of votes in each category will be recommended to the Board of Trustees for election into the Taft College Hall of Fame”.
• It was recommended to remove the word “each” because there may not be any nominees or there could be more than one for these specific categories.
• There was also concern how records will be collected and housed/stored supporting the nominees over the years.
• The GC members would also like a budget for the dinner, the plagues, and other expenses associated with this proposal.
• Darcy stated she would develop a proposed budget for this proposal before presenting this to the Board of Trustees.
• CONSENSUS: The GC members approved the HOF Proposal with the provision that Darcy make the change recommended by Kanoe Bandy and include a budget for the expenses.

GOVERNANCE COUNCIL RETREAT IDEAS

(Led by Tony Thompson, Co-Chair and Academic Advisor/Instructor and Dr. Dena Maloney, Superintendent/President)

• Tony and Dena asked the group to help with the agenda for the next GC retreat which is scheduled for Friday, February 27, 2015.
• Last year the focus was on Student Success.
• GC members were asked to suggest some elements they would like to see for the retreat. They are listed as follows:

• Off-Campus Setting
• High engagement/energy
• Visible product which can be built on
• Work groups
• Opportunity for brainstorming
• Prioritize what is do-able
• Invite targeted guest resource experts

• It was also suggested to revisit the outcomes/content from the last retreat and see what has been accomplished or what has not.

Next Meeting:  Friday, January 9, 2015, Spring In-Service

Facilitator:          Vicki Jacobi         Recorder:            Brandy Young                    Timekeeper:      Laura Riss

Meeting Adjourned:      12 pm

Respectfully submitted by:

Melissa Blanco

12 12 14 Governance Council Minutes

TAFT COLLEGE

Governance Council

December 12, 2014

 (Special Time due to Staff Holiday Celebration)

10:10 am – 12:00 pm – Cougar Room

Facilitator:           Brock McMurray

Timekeeper:      Velda Pena

Recorder:            Darcy Bogle

Minutes:              Melissa Blanco

1. Approval of Minutes from November 11, 2014 Meeting                                                         5 Minutes
2. Committee Reports                                                                                                                       15 Minutes
   1. Access Committee (Mark Williams)
   2. Success Committee (Darcy Bogle)
   3. Budget Committee (Brock McMurray)
   4. Strategic Planning Committee (Eric Berube)
3. Information Technology Committee Charter (Adrian Agundez)                                          15 Minutes
4. Student Equity Plan Presentation (Mark Williams)                                                               20 Minutes
5. 2015/16 – 2017/18 Strategic Plan Presentation (Eric Berube/ Dena Maloney)               20 Minutes
6. Hall of Fame Proposal (Kanoe Bandy/Darcy Bogle)                                                               15 Minutes
7. Governance Council Retreat Ideas (Tony Thompson/Dena Maloney)                               20 Minutes

Next Meeting:  TBD – In-Service

Call for Facilitator, Recorder and Timekeeper

12 12 14 Governance Council Agenda

November 11, 2014

Members Present:      Kanoe Bandy, Sheri Black, Eric Bérubé, Darcy Bogle, Bill Devine, Sharyn Eveland, Adam Hightower, Vicki Jacobi, Dena Maloney, Velda Pena, Laura Riss, Tony Thompson, Brandy Young, and Mark Williams.

Members Absent:       Kamala Carlson, Bruce Ferguson, Greg Golling, and Brock McMurray

Facilitator:                       Tony Thompson

Recorder:                        Darcy Bogle

Timekeeper:                  Velda Pena

Minutes:                          Melissa Blanco

APPROVAL OF MINUTES

• The minutes of the meeting held October 10, 2014 were approved by consensus.

CONTINUATION: REVIEW OF MISSION, VISION AND VALUES STATEMENT

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

• Eric distributed the final version of the new Taft College Mission, Vision and Values statement, a copy of the SPC October 24, 2014 Minutes, and campus –wide comments/feedback received (copies attached to official minutes).
• Based on the feedback, the SPC reviewed options suggested concerning the following:
  1. The second sentence of the mission statement: “Taft College’s learning environment is defined by equity in the application of knowledge, leading to student success.”
  2. The first value statement: “A passion for learning and measures of student success.”
• One questioned the use of “application of knowledge” in the second sentence. The concept is good but the use of the words is confusing.
• CONSENSUS: GC members approved of Option 3 in the SPC October 24, 2014 Minutes with the following change:
• Taft College provides an equitable learning environment defined by applied knowledge leading to students’ achievement of their educational goals.
• GC member then discussed the feedback regarding the first value statement “A passion for learning and measures of student success.”
• One suggestion was to break up the first value into two, such as:
  1. A passion for learning.
  2. Measures of student success.

Governance Council

November 11, 2014

Page 1

• A member suggested “A passion for learning” was already stated in the Vision, so there may not be a need to use it again under the list of values.
• CONSENSUS: GC members agreed to rephrase the first value as the following:
• Students and their success.
• With the above changes to the mission and values, the “TC College Mission Statement: 2014” is now finalized and will be submitted to the board of trustees in December for approval.

REVIEW OF GOVERNANCE GUIDE

(Led by Dena Maloney, Superintendent/President)

• Dena stated the “Draft” Governance Guide (copy attached to original minutes) created by the Governance Guide Taskforce was distributed via email for their review and discussion by GC members for today’s meeting.
• A taskforce met three times to create and produce the final draft of the guide.
• Dena introduced the document, and reviewed the purpose of the guide.
• Currently, TC does not have a guide of governance structure on campus.
• It provides a clear guide describing how to be involved in the participatory governance process and will hopefully facilitate participation.
• The guide outlines the governance structure, process, roles of groups and how decisions are made, and who will make them.
• The guide also focuses on the various governance sub-groups, and includes the roles, structure and membership of committees in the governance process.
• The guide will be reviewed every 3 years.
• The Council was very complimentary about the quality of work and recommended moving the guide forward to the Academic Senate, the Classified Staff Employee Association, and the Associated Student Body for their review and comments.

• CONSENSUS: GC members agreed to move forward with presenting the guide to the Academic Senate, the Classified Staff Employee Association, and the Associated Student Body for their review and comments along with the revised TC Mission Statement: 2014.

Next Meeting:

Facilitator:           Brock McMurray

Recorder:            Dena Maloney

Timekeeper:      Laura Riss

Next Meeting:                  December 12, 2014 (May be a conflict with Dead Day or Holiday Potluck?)

Meeting Adjourned:      12:45 pm

Respectfully submitted by:

Melissa Blanco

Governance Council

November 11, 2014

Page 2

11 11 14 Governance Council Minutes

TAFT COLLEGE

Governance Council

November 11, 2014

 (Special Meeting in Lieu of November 14, 2014)

12:10 pm – 1:00 pm – Cougar Room

Facilitator:           Brock McMurray

Timekeeper:      Velda Pena                                         Original Volunteers for November 14^th meeting

Recorder:            Darcy Bogle

Minutes:              Melissa Blanco

1. Approval of Minutes from October 10, 2014 Meeting                                              5 Minutes
2. Continuation of Mission, Vision and Values Statement (led by Eric Berube)  25 Minutes
3. Review of Governance Guide (led by Dena Maloney)                                            25 Minutes

Next Meeting:  December 12, 2014

Call for Facilitator, Recorder and Timekeeper

11 11 14 Governance Council Agenda 

October 10, 2014

Members Present:      Kanoe Bandy, Sheri Black, Eric Bérubé, Darcy Bogle, Kamala Carlson, Bill Devine, Sharyn Eveland, Greg Golling, Adam Hightower, Dena Maloney, Brock McMurray, Velda Pena, Tony Thompson, Brandy Young, and Mark Williams.

Members Absent:       Bruce Ferguson, Vicki Jacobi, and Laura Riss

Guests:                            Adrian Agundez

Facilitator:                       Tony Thompson

Recorder:                        Brandy Young

Timekeeper:                  Tony Thompson

Minutes:                          Melissa Blanco

APPROVAL OF MINUTES

• The minutes of the meeting held September 26, 2014 were approved by consensus.

COMMITTEE REPORTS

• Strategic Planning Committee (Eric Bérubé) – The SPC held a virtual meeting via email to discuss and finalize the District’s Mission Statement: 2014. The Strategic Action Plan Steering committee will be meeting on Thursday, October 16, 2016 to develop a new strategic three-year plan. The committee will be working with the College Brain Trust consultants, who also helped us with the Educational Master Plan. We received over 78 submissions. This data will be used to develop the Strategic Action Plan.
• Student Success Committee (Darcy Bogle) – The Student Success Committee met on Thursday, October 9, 2014. Darcy and Mark have met with other groups to discuss the Student Success Plan and Equity Plan. Darcy has asked for feedback from other areas via Governance Council members and other meetings along with student input as well. The Student Success Committee will be moving forward on how to implement the plan and develop more specifics. One of goals of committee is to look at data and how to use it. Tony reiterated that student involvement and getting feedback are key to study success.
• Access Committee (Mark Williams) – The Access committee met October 10, 2014 to review the charter and map out the work. The committee agreed they would focus on enrollment management. Adam Bledsoe has volunteered to be the data person. The committee plans to meet with a panel of 5 to 6 students to see gather input.
• Campus Safety and Security Committee (Darcy Bogle) – The Committee met on October 10, 2014. The Committee’s goals this year are to develop the emergency plan and review all documents related to safety. Dena stated that the Board had a legislative workshop earlier in the week. The speaker stated that campus safety is a major focus for the legislature and that she hopes it leads to funding to help keep our campus safe.

Governance Council

October 10, 2014

Page 2

• Budget Committee (Brock McMurray) – The Budget Committee met October 9, 2014. The committee revised the budget calendar by adding a few items and key points to tie budgeting to the planning process. Once the budget calendar is finalized and presented to the Board it will be distributed campus-wide. The committee also discussed the system budget and updates on budget items. One bight hope is the proposed change in the community college system funding formula. Mark McDonald from the McCallum Group shared the new funding formula may be based on factors such as unemployment rates, income levels and educational attainment within a college’s service area. This may benefit Taft College. With the possibility of a change in funding formula, Taft College may be able to receive growth funds – something we have not been able to do since we exercised an exemption for the 2011-12 workload reduction.

Brock gave the GC members an update regarding the funding for completion of the TIL building.  The TIL program expected to raise funds through grants and other financing mechanisms in the amount of $2.1M.  Despite all efforts, this did not occur.  As a result, the District had to front the front the money utilizing other funds earmarked for construction costs financed by Certificates of Participation.  The TIL Program has developed a repayment plan which will repay the District over a ten year period.  The annual TIL budget will include a payment of $200,000 plus  which will come from existing contracts and new fundraising/enterprise funds. The first year payment will come from the Foundation account for TIL.

REVIEW OF MISSION, VISION AND VALUES STATEMENT

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

• Eric distributed the final version of the new Taft College Mission, Vision and Values statement (copy attached to official minutes). Eric suggested the mission be framed for public display around campus where staff and students can see it. SPC recommended this version as the final version.
• Some questioned the use of “foundation skills” in the “Our Mission” section. What is the meaning?   Darcy explained “foundational skills” is meant to encompass the skills for success, basic skills, college survival, career planning, and any skills students would need to succeed.
• One member stated that “Our Values” should also include the District values our students. Members believe the other values listed represent we value our students and no further statement is needed.
• Through further discussion, the mission was revised as follows: Taft College is committed to creating a community of learners by enriching the lives of all students we serve through Career Technical Education, transfer programs, foundational programs and student support services.
• CONSENSUS: The GC members agreed on the above recommended revision of the “Our Mission” for the Taft College Mission Statement.
• Eric will send this out campus-wide for comment and bring back for discussion at the next meeting.

UPDATE ON GOVERNANCE GUIDE AND ADMINISTRATIVE PROCEDURES PROJECT

(Led by Dena Maloney, Superintendent/President)

Governance Council

October 10, 2014

Page 3

• Dena stated the Governance Guide Taskforce met September 26, 2014 to discuss the need and the outline of the guide. Comments have been sent to Brandy Young to add to the draft and the group is scheduled to meet today at 3:00 p.m.

STUDENT SUCCESS AND SUPPORT PROGRAM PLAN

(Led by Darcy Bogle, VP of Student Services)

• Darcy distributed handout titled “Student Success and Support Program Plan Overview” (copy attached to official minutes). Darcy gave a presentation including how to use the Scorecard Performance Measurement System to analyze the success of the District’s students and their performance by age, gender, ethnicity, etc.
• She discussed some of the metrics and the six factors that are used in measuring student success.
• Dr. Robert Johnstone will be visiting our campus during spring in-service to present his “Completion by Design” model. The “Completion by Design” and “Redesign Systems and Practices for Student Success” are models that we will be looking at for the District.
• Mark distributed a handout titled “Equity as the Basis for Success” (copy attached to official minutes) and discussed equity and it’s methods. We all agreed that it is important for all areas on campus be “fluent” in understanding how this works.

PROPOSED POLICY ON BULLYING AND RELATED CHANGES TO AP 5500

(Led by Darcy Bogle, VP of Student Services)

• Darcy distributed the drafts of the Board Policy and Administrative Procedures for Prohibition of Bullying along with the revised draft of BP 5500 Standards of Conduct (copy attached to official minutes).
• Darcy explained there are a lot of new laws and all supervisors will need to have training. This policy was created to provide a safe environment for both students and employees.
• Governance Council members were requested to take these policies out to their constituents for feedback or questions.

COMPUTER AND NETWORK USE PROCEDURE – DEVELOPMENT OF AP 3720

(Led by Dena Maloney, Superintendent/President)

• Dena distributed the draft of AP 3720 – Computer and Network Use Procedure and the Computer and Network Use Agreement (copy attached to official minutes) and discussed the background for the procedure and use agreement regarding the use of district technology and networks.
• The procedures were designed for students and employees with input from the Taft College legal counsel.
• The District plans to introduce and implement the new procedures in spring 2015. This is to ensure the integrity of our system and prevent abuse.

Governance Council

October 10, 2014

Page 4

• There was discussion on some of the concerns raised by employees in regards to the procedure. Dena explained that the District interest is to ensure the security and integrity of its technology resources, and to ensure that employees are aware that use of the system is a privilege.
• Dena and Adrian indicated that email messages are subject to public records requests and can also be subpoenaed.
• Dena requested that the all representatives share this information with their constituent groups and that she or Adrian would be happy to answer any questions regarding the proposed procedure.

Next Meeting:

Facilitator:           Brock McMurray

Recorder:            Darcy Bogle

Timekeeper:      Velda Pena

Next Meeting:                  October 24, 2014

Meeting Adjourned:      2 pm

Respectfully submitted by:

Melissa Blanco

10 10 14 Governance Council Minutes

10 10 14 Governance Council Agenda

Members Present: Eric Bérubé, Sheri Black, Darcy Bogle, Kamala Carlson, Bill Devine, Sharyn Eveland, Greg Golling, Adam Hightower, Victoria Jacobi, Dr. Dena Maloney, Velda Peña, Laura Riss, Tony Thompson, Brandy Young and Mark Williams.

Members Absent: Kanoe Bandy, Bruce Ferguson and Brock McMurray

Facilitator: Bill Devine Recorder: Greg Golling Timekeeper: Mark Williams Minutes: Debbie Hegeman

APPROVAL OF MINUTES

The minutes of the meeting held September 12, 2014 were approved by consensus.

STRATEGIC PLAN DEVELOPMENT – COLLEGE-WIDE SURVEY (led by Eric Bérubé)

Eric distributed a document entitled Timeline for Development of the 2015-16 to 2017-18 Strategic Action Plan and Vision, Mission and Values (copy attached to official minutes and available on the Intranet). The document lists the process for the Strategic Action Plan Committee to complete the Strategic Action Plan (SAP) and outlines each portion of the process and dates for completion. Eric confirmed the survey was already out and results had begun to come in. The target date to present the SAP to the Board of Trustees is during the January 14, 2015 meeting.

Vision, Mission and Values

Eric discussed the timeline for the Vision, Mission and Values included in the above document. The project to update the Vision, Mission and Value Statement began at the Welcome Breakfast on August 22, 2014. He said the standard process to update this statement is every three years.

• Access Committee Report (led by Mark Williams)
  Mark reported the committee hasn’t met yet however their committee membership is almost complete. He distributed a document (included with the official minutes and on the Intranet) outlining the next steps the committee hopes to achieve.

• Student Success Committee Report (let by Darcy Bogle)
  Darcy reported due to scheduling issues the committee had not met since the last GC meeting. She and Karen Ziegler will be attending a Student Success Conference and Darcy is looking forward to returning with valuable information for the committee.

Draft Mission, Vision and Values Statement (led by Eric Bérubé)

Eric distributed the draft for the Vision, Mission and Values (copy attached to the official minutes and located on the Intranet). There was quite a lengthy spirited discussion. At the end of the discussion an updated Vision, Mission and Value statement was created. The committee recommended since there wasn’t time to finalize the value statements we give it as is to Eric so the SPC can finish them and finalize the draft.

Please see the final draft from the GC.

Vision:

Taft College instills a passion for learning leading to success for all.

Mission:

Taft College is committed to creating a community of learners by enriching the lives of all students we serve through Career Technical Education and transfer programs supported by foundational skills and student support services. Taft College’s learning environment is defined by equity in the application of knowledge, leading to student success.

Our Values:

• Passion for learning and the evidence of its success.
• A learning community with teaching excellence.
• An environment conducive to learning, fairness, dialogue, and continuous improvement.
• A communicative, collaborative, collegial, and respectful culture.
• A partnership of students, faculty, support services, and community.
• Innovation, diversity, creativity, and critical thinking.
• Academic, financial, personal and professional integrity.
• Employee success.
  • Suggestions from the meeting are:
    • Employees and their professional development
    • Professional development of employees
    • Employees and students of Taft College
    • Employees
• A transparent, accessible, participative governance structure.

Governance Guide and Administrative Procedures Project (led by Dena Maloney)

Dena reported the committee met on September 24^th to review their purpose. They reviewed other guides online and have created a draft. Brandy will prepare the draft for review.

Re-Launch of Welding Program and Lease of Instructional Space (led by Mark Williams)

Mark shared a document outlining the history of the welding program at Taft College and the necessity of ending the program due to poor facilities in May 2012. Dena commented it was a great loss to the community when we left the WESTEC facility. Since that time we have been working with community partners in the industry to find a building that would support the program, and feel we have done that. The building is located in the Taft Industrial Park and has the right type of power, parking, classroom space and they are willing to commit to a three-year lease.

We want our decisions related to this project to follow the master plan and take in consideration of our

local community. Below are some points of interest:

• We would have access to internships being in the heart of the industry.
• Possibly some offerings in spring of 2015.
• Class size – 20 stations
• Work actively with community partners
• Possible grant funding for facilities – we’ll know more in a month or so.
• Instructors – possibly adjunct (bilingual) if no grant funding
• Want to have a presence in the community – discuss staffing for the building. Possibly WESTEC could help in this area.

Dena said she had worked with several businesses in the past but felt they wanted to see a commitment on our part. She feels if we do the three-year lease and the community sees our intention to support this program that we could develop additional support from them in the future.

Mark asked for a recommendation from the committee to proceed with the re-launching of the welding program in leased space in the Industrial Park. The GC feels it’s not a new program since it was on-going and voted unanimously in support of the proposal.

NEXT MEETING: October 10, 2014 – 12:10 p.m. – 2:00 p.m.

Facilitator: open Recorder: Brandy Young Timekeeper: Tony Thompson

Respectfully Submitted:

Debbie Hegeman

2014.09.26-GC.Minutes

2014.09.26-Re-Lauch-of-Welding-Program-Status

2014.09.26-strategic_plan_timeline

2014.09.26-VisionMissionValue-Statements-currentdraft

Facilitator: Bill Devine
Timekeeper: Mark Williams
Recorder: Greg Golling
Minutes: Debbie Hegeman

1. Approval of Minutes from September 12, 2014 Meeting 5 Minutes
2. Strategic Plan Development – College-Wide Survey 15 Minutes
(led by Eric Berube)
3. Continuation of Mission, Vision and Values Statement (led by Eric Berube) 45 Minutes
4. Update on Governance Guide and Administrative Procedures Project 10 Minutes
(led by Dena Maloney)
5. Re-Launch of Welding Program and Lease of Instructional Space 30 Minutes

(led by Mark Williams)
Next Meeting: October 10, 2014
Call for Facilitator, Recorder and Timekeeper

2014.09.26-GC.Agenda

Members Present: Eric Bérubé, Sheri Black, Darcy Bogle, Kamala Carlson, Bill Devine, Sharyn Eveland, Bruce Ferguson, Greg Golling, Adam Hightower, Victoria Jacobi, Dr. Dena Maloney, Brock McMurray, Velda Peña, Brandy Young and Mark Williams.

Members Absent: Kanoe Bandy, Laura Riss, and Tony Thompson

Facilitator: Sharyn Eveland Recorder: Brandy Young Timekeeper: Velda Peña Minutes: Debbie Hegeman

APPROVAL OF MINUTES

The minutes of the meeting held August 29, 2014 were approved by consensus.

Sharyn welcomed our newest member for this year, Student Representative Adam Hightower at which time Adam shared his excitement to be a part of the committee. Dena discussed his role and how he can take information back to ASB as his responsibility and bring back suggestions and comments back to the committee. The Council members introduced themselves and Bruce shared some positive comments about Adam.

COMMITTEE REPORTS

Strategic Planning Committee (led by Eric Bérubé)

Eric reported the committee met on September 5^th where they reviewed the information collected from in-service regarding the Mission, Vision and Values. He announced the SPC has two new members: James May, Instructor and Karen Ziegler, Coordinator of Counseling/Student Success.

Budget Committee (led by Brock McMurray)

Brock reported the committee had not met since the last GC meeting. He shared the proposed budget had been reviewed during the budget session and adopted by the Board during the board meeting which immediately followed on September 10, 2014.

Access Committee Report (led by Mark Williams)

Mark reported the committee hasn’t met yet however their committee membership is almost complete. He distributed a document (included with the official minutes and on the Intranet) outlining the next steps the committee hopes to achieve.

Student Success Committee Report (let by Darcy Bogle)

Darcy reported due to scheduling issues the committee had not met since the last GC meeting. She and Karen Ziegler will be attending a Student Success Conference and Darcy is looking forward to returning with valuable information for the committee.

Draft Mission, Vision and Values Statement (led by Eric Bérubé) Eric distributed the draft for the Vision, Mission and Values (copy attached to the official minutes and located on the Intranet). The SPC reviewed the ideas collected from the in-service breakfast and came up with a draft which Eric shared with the GC. He then asked for comments from the GC.

Comments included:

• Dena: We have something to build on but feel the proposed Vision is slightly passive and would like more of a proactive Vision.
• Vicki: The SP_ strived to share T_’s vision in a way that promotes a student’s goal and beyond;
• Bruce: We need to mention what their specific goal may be.
• Brock: Reiterated what Eric said at the in-service about the definition of a Vision being what we would like to see in a perfect world.
• Dena: Suggested language for Vision: All students aim high, and achieve their goals. After all, in a perfect world isn’t that what we want for all our students?
• Brock: Was the focus on learning or on lifelong learning?
• Bill: Suggested language for Vision: Taft College creates opportunities for students to achieve their goals.
• Adam: Wants to clarify that students have other areas to gain success, the Vision it too narrow, only focuses on people who graduate.
• Mark: Agrees with Adam, it is a bit narrow, it doesn’t address the students that aren’t here; What about the community, how we serve it, how we transform it.
• Dena: Is this Vision our vision of the college or the vision of what we want for our students? Which direction do we go with this? We need to agree on which direction to take.
• Darcy: Just keeping in mind that the basis of our vision should be used by our planning, all the feedback should be considered. Have a little more time and listen to a little more feedback. Look at the questions that were brought up today. How is that attached to all the planning on campus?
• Sharyn: Likes the questions Dena posed. Do we want our vision statement to focus on ourselves or focus on our vision for our students? We need to decide that first in order to move forward.
• Brandy: Can we do both? Does it have to be one or the other?
• Vicki: Most Visions are about one sentence long. Believes our vision is how we view the college.
• Greg: Agrees with Brandy. Go with both.
• Sharyn: Our perfect world and our values incorporate that. Gave examples of how it would be broken out. Show a perfect picture and then the pieces that make that picture.
• Bill: On Adam’s idea: Taft College creates opportunities for students to achieve their goals;
• Adam: Believes that this will allow us to broaden our Mission.
• Vicki: Stated the California Community College is to provide education< that is their goal; Need to look at the mission of the CCC and align it with ours.
• Dena: Agrees with Vicki, we are an educational institution, our focus is on that. By participating in Taft College programs, they will achieve their goals.
• Bruce: Creating an environment that will allow them to achieve their success/goals.
• Kamala: Suggested language for Vision: Taft College promotes excellence in education, thus enables students to achieve their academic goals.
• Darcy: Suggested language for Vision: Success for all
• Eric: The Vision could be an outcome, shifting the focus to students. The Mission describes what we do. Values show what we do to get there.
• Velda: Our values are representative of what we do and how.
• Dena and Sherry: We need to use words that show more impact.
• Dena: Suggested language for Vision: Taft College embodies excellence, leading to success for all.
• Vicki recommended we table making a decision on the language draft until the SPC has been able to review the comments given today.

Consensus: The Council agreed to table the information and let the SPC review the questions and ideas presented.

Prioritization of Retreat Ideas

Dena described the next steps related to the retreat ideas was to prioritize them within their group. She made two proposals on how to prioritize the ideas created from the retreat. 1) We prioritize the ideas within each sheet under the Student Success heading; 2) We prioritize the entire collection of ideas as a whole using dots and the yellow papers on the board. The Council agreed to do the exercise as a group. Each member was given 5 dots to identify what they felt was most valuable and easy to implement. After the exercise was complete, there were 3 top ideas with a count of 9 votes each. These ideas were from sections 3.4, 2.3, and 8.1. (copy attached to official minutes and on the Intranet) All of the prioritized ideas will go to the Student Success Committee which will continue on the path of developing our Student Success Plan.

Board Goals and Potential Board Policies

Dena discussed the handout (attached to official minutes and on the Intranet) that listed the Boards Goals that was developed at the Board Retreat in August. She pointed out they had added a new goal in Focus Area 2 – Employee Success. “Strengthen processes that foster collegial decision-making, clarify the Board’s role, and implement BP 2510”. She discussed BP 2510 and why it was important for the college to clearly define how shared governance works at Taft College. She has been doing a lot of research and wants to ensure that Taft College has a clear picture of how decision making is implemented. She would like to see a Governance Guide created as well as an AP 2510 and would like the Governance Council to oversee this project.

• Administrative Procedures
• Governance Guide
• Prioritization
• Good documentation of how all the “pieces fit together”
• Good working document

Dena suggested we form a task force with representation from Faculty, Classified staff and Administration to work on this project.

Consensus: The council agreed with the request for a task force to oversee the AP 2510 and a Governance Guide.

Potential Board Policies

Dena reported the work has already begun for a policy related to Bullying. Darcy has been working on this from the student prospective and another one may be coming shortly to the GC related to bullying between staff. According to Dena, there haven’t been many new Board Policies in a while so she wanted to make sure the GC knew some would be coming for approval.

NEXT MEETING: September 26, 2014 – 12:10 p.m. – 2:00 p.m.

Facilitator: Bill Devine Recorder: Greg Golling Timekeeper: Mark Williams

Respectfully Submitted:

Debbie Hegeman

2014.09.12-Draft-Revised-Vision-Mission-Values-Statements

2014.09.12-GC.Minutes

2014.09.12-Prioritization-of-Retreat-Ideas

2014.09.12-14.15-Board-of-Trustees-Goals

2014.09.12-Access-Committee-report