November 13, 2015

Members Present:      Kanoe Bandy, Sheri Black, Darcy Bogle, Kamala Carlson, Bill Devine, Geoffrey Dyer, Sharyn Eveland, Greg Golling,  Vicki Jacobi, Dena Maloney, Velda Pena, Mark Williams, and Brandy Young

Members Absent:       Bruce Ferguson, Shoshanna Kukuliev (Student Rep.) Laura L’Ecuyer and Brock McMurray

Guest:                              Adrian Agundez, Eric Bérubé, Agnes Eguaras, Robert Mateau, and Tony Thompson

Facilitator:                       Sharyn Eveland

Timekeeper:                  Tony Thompson

APPROVAL OF MINUTES

• The minutes of the meeting held October 23, 2015 were approved by consensus.

COMMITTEE REPORTS

• Access/Success Committees (Mark Williams/Darcy Bogle)
  • Mark distributed two handouts titled “Joint Access/SSSP Committee Update” and “Access and Success Committees – 11.13.15 Success & Equity: Bridging the Gap” (copies attached to official minutes).
  • The Access Committee met today.
  • Mark briefly discussed the agenda items reviewed at the joint Access/SSSP Committee meeting such as their review of the year-end spending for the programs, Cognos updates, mentor recruitment, and SSSP alignment with equity.
  • Mark also discussed the adoption of the Campus Quad social media tool.
  • This tool will build connections for students and assist in the mentoring program to involve students and provide a communication tool for the mentors and the students.
  • The committee also had a discussion of how they can support equity through SSSP and bridging the gap for disproportionate students.
  • Dena asked if we are also slicing the data to look at the effect on DL students and Sharyn said this was done last year; however, the achievement gap is even more significant among face-to-face disproportionate students.
  • Darcy distributed a handout titled “Student Success Committee Proposal” (copy attached to official minutes). This is a revised and updated charter for the Student Success Committee.
  • Darcy reviewed the charter and asked the GC for consensus to approve the revised charter.
  • CONSENSUS: The GC members approved the revised charter for the Student Success Committee.
  • Darcy also stated there were some minor changes in funding for positions in the SSSP plan as follows:
    • Reorganization in the Admissions in rehiring a Counseling/Admissions Technician
    • Rehiring a DL advisor
    • New Dean of Student Services

• Darcy distributed a handout titled “Dean of Student Services” (copy attached to official minutes) and reviewed the duties and responsibilities of the position.
• Dena stated she supported the need for a Dean of Student Services with all the responsibilities and work required to facilitate the SSSP. She felt the committee did a great job addressing the needs of the District by recommending the new position.
• CONSENSUS: The GC members supported the proposal to hire a Dean of Student Services.

• Budget Committee (Brock McMurray-absent)
  • No report provided.
• Strategic Planning Committee (Mark Williams/Darcy Bogle)
  • Mark distributed a handout titled “Strategic Planning Committee Update” (copy attached to official minutes).
  • Mark stated the committee met November 11, 2015.
  • He reviewed the agenda items discussed at the meeting such as job placement rates and EDD data.
  • They also reviewed and approved the recommendation to discontinue the automotive program.
  • The also discussed the Perkins Planning Model and establishing major mile stones to align with the APR timeline.
• Campus Security (Darcy Bogle)
  • Darcy stated the committee is planning an evacuation training drill during in-service January 14, 2016.
  • Dena asked if the committee reviews the toxic chemicals being stored on campus and if they are addressing the plan of how to handle and address this in case of an emergency.
  • Darcy stated the Science Department currently tracks and inventories all chemicals and keeps them in a safe and in a proper location. They also contract with an outside company to properly dispose of the chemicals when necessary.
  • Darcy will also add this concern to the committee’s agenda to address and discuss further.
  • Darcy also distributed a draft of the committee’s charter titled “Campus Safety and Security Committee Proposal” (copy attached to official minutes).
  • Minor updates were made to simplify the purpose and responsibilities.
  • One correction was noted to remove bullet item #3 under “GUIDING PRINCIPLES AND EXPECTIONS –Committee members further promise to: work with the Student Success Committee mandate/charter”.
  • CONSENSUS: The GC members approved the revised charter for the Campus Safety and Security Committee.
• Information Technology Committee (Adrian Agundez)
  • Adrian stated the replacement of the 2005 phone system had been upgraded last month.
  • Approval was also given to upgrade to the Wi-Fi access for the dorms students.
  • Adrian stated they will be replacing the computers and printers is G9 and G10.
  • Alarms and equipment will be set up for the new ETEC building.
  • ITC is also looking at providing training for new technology and software for faculty and staff.

CONTINUATION OF DISCUSSION-PROPOSAL TO ADD TWO NEW SPORTS IN 2016/2017

(Kanoe Bandy, Director of Athletics and Division Chair, Applied Technology)

• The recommendation and proposal for the addition of two new sports (men’s and women’s golf) was approved by the Academic Senate at the 1^st reading and will return back for a 2^nd reading on Wednesday.
• It was recommended for Kanoe to move forward with implementing the new sports program once the Academic Senate approves at the 2^nd reading

DISCONTINUANCE OF AUTO PROGRAM

(Led by Mark Williams, VP of Instruction and Kanoe Bandy, Director of Athletics and Division Chair, Applied Technology)

• Mark distributed a memo to the GC members for review dated October 7, 2015, Subject: Discontinuation of the Automotive Technology Program (copy attached to official minutes).
• The last courses in automotive technology were taught in the Spring of 2011.
• After much review and discussion with administration, the Applied Technology Division decided to recommend discontinuing the automotive program.
• CONSENSUS: The GC agreed to move forward with discontinuing the automotive program.

ADULT EDUCATION PLAN

(Led by Dena Maloney, Superintendent/President and Co-Chair)

• Dena distributed a handout (copy attached to official minutes) regarding the organizational structure of the proposed positions for the AB 86 West Kern Consortium.
• Consortium members include the unified school district, the high school district, and the community college district.
• $750,000 has been received to implement the Adult Education Plan and is considered a block-grant. We must submit a three year plan as well as an annual plan.
• We currently have a few pilot projects in the works. These pilot projects are designed to evaluate what services or programs will be beneficial to our program.
• The Adult Education plan focuses on the following areas:
  • Literacy
  • HSE
  • ESL
  • Citizenship
• The consortium plans to take educational services out to the community and possibly set up at local school sites or other convenient community centers.
• The consortium will have an office at the Fort and house staff there for community access and information.
• Taft College is serving as the fiscal agent and along with its partners have made the following recommendations for positions. Dena distributed a handout depicting the organizational chart developed for the West Kern Consortium (copy attached to official minutes).
• The following are the recommended positions:
  • Director
  • Administrative Assistant

• Outreach Coordinator
• Non-Tenure Track Faculty
• (6) Learning Support Specialists

• The adult education program will assist in providing needed educational services to help build a prepared population for TC to serve.

UPDATE ON TUTORING PROGRAM

(Led by Agnes Eguaras, Dean of Instruction-Grants)

• Agnes distributed two “Usage Snapshot Reports” for the writing and math labs (copy attached to official minutes.)
• These reports track the students that use the tutoring services, number of visits, duration, and the reason for their visit.
• These reports do not separate those student that actually use the lab for tutoring services versus those that only come in to study, visit with friends, or just use the computers.
• It would be great to also track students that use the labs and to see how it affects their success in class versus those that did not utilize tutoring services.
• On-line tutoring services are available for DL students known as “Net Tutor” for English and math. Only one student has used this service.  There is a need to get the word out regarding this service to students.

2015-2016 GOVERNANCE COUNCIL RETREAT IDEAS

• Suggested ideas as follows:
  • Continue to focus on Student Success as in the past
  • Focus in IEPI
  • Focus on a larger direction regarding Student Success & Equity
  • Hire a professional speaker again
  • Suggested retreat date: February 26^th

Next Meeting:  December 11, 2015 – 10:10 a.m. to 12:00 p.m.  (Time change due to Holiday Luncheon)

Facilitator:          Bill Devine

Timekeeper:      Mark Williams

Meeting Adjourned:  2:00 p.m.

Respectfully submitted by:

Melissa Blanco

11 13 15 Governance Council Minutes

Governance Council

November 13, 2015

12:10 – 2:00 pm

Facilitator:          Sharyn Eveland

Timekeeper:      Tony Thompson

Minutes:             Melissa Blanco

1. Approval of Minutes from October 23, 2015 Meeting                                                 5 Minutes
2. Committee Reports – including presentation of several updated charters 25 Minutes
   1. Access Committee (Mark Williams)
   2. Success Committee (Darcy Bogle)
   3. Budget Committee (Brock McMurray)
   4. Strategic Planning Committee (Mark/Darcy)
   5. Campus Safety and Security (Darcy Bogle)

3. Continuation of Discussion – Proposal to Add Two New Sports in 2016/17

(Kanoe Bandy)                                                                                                                                          15 Minutes

4. Adult Education Plan (Dena Maloney/Mark Williams) 20 Minutes
5. Update on Tutoring Program (Mark Williams/Agnes Eguaras) 15 Minutes
6. Discontinuance of Auto Program (led by Mark Williams/Kanoe Bandy) 15 Minutes
7. 2015/16 Governance Council Retreat Ideas 15 Minutes
8. December 11 Meeting Schedule/Staff Holiday Luncheon Discussion 5 Minutes

Next Meeting:  TBD

Call for Facilitator and Timekeeper

11 13 15 Governance Council Agenda

October 23, 2015

Members Present:      Kanoe Bandy, Sheri Black, Darcy Bogle, Kamala Carlson, Geoffrey Dyer, Sharyn Eveland, Bruce Ferguson, Greg Golling,  Vicki Jacobi, Shoshanna Kukuliev (Student Rep.), Laura L’Ecuyer, Dena Maloney, Velda Pena, Tony Thompson, Mark Williams, and Brandy Young

Members Absent:       Bill Devine and Brock McMurray

Guest:                              Diane Baeza and Eric Bérubé

Facilitator:                       Greg Golling

Timekeeper:                  Brandy Young

APPROVAL OF MINUTES

• The minutes of the meeting held October 9, 2015 were approved by consensus.

CONTINUATION OF DISCUSSION – PROPOSAL TO SPLIT LIBERAL ARTS DIVISION

(Led by Kamala Carson, Co-Chair, Liberal Arts Division and Professor)

• At the last meeting, Bill Devine shared the resolution the Academic Senate endorsed.
• Dena stated she saw three options as follows:
  • TC can go back to the original concept of each division having only one chair.
  • TC can continue status-quo and have two co-chairs continue to serve.
  • TC can recognize there has been two divisions operating as one for 8 years and elect to split the division into two.
• Dena stated she was comfortable acknowledging the split of the Liberal Arts Division formally.
• Sharon Eveland agreed with the provision that the District will create a process and criteria for creating and splitting divisions.
• Bruce Ferguson suggested the procedures and process be created first before agreeing to this request.
• Dena stated the reality is that the Liberal Arts Division has been functioning as 2 divisions; therefore, should be recognized as two divisions.
• CONSENSUS: The Governance Council agreed to recommend to split the Liberal Arts Division into two divisions:  (1) Liberal Arts Division and (2) English Division.

STRATEGIC ACTION PLAN UPDATES (Led by Champions)

• Mark distributed a handout titled “Strategic Action Plan (SAP) Objectives Review [1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 2.1, 3.1, 4.1, 5.1, 5.3] 10/23/15” (copy attached to official minutes).
• Mark stated the Access and Student Success Committees are working together to achieve and complete the objectives.

• Mark reviewed the objectives and gave a brief update of the work being done to accomplish each objective.
• He stated Basic Skills will be working with the committee and begin structuring positions for mentors to work with students.
• Lourdes Gonzalez has been assisting with the development of this mentor program.
• Students will be able to apply for the mentor program through the College Central Network.
• Mark stated they have added SPC and division liaisons to the list of champions to also address the objectives.
• Mark also stated they received feedback from the Accreditation Team to look at professional development and what is being offered during in-service for the District.

CONTINUATION OF DISCUSSION – PROPOSSAL TO ADD TWO NEW SPORTS IN 2016/2017

• At the last GC meeting, Kanoe presented a proposal to add two new sports: women’s and men’ golf.
• The coach will be hired as an adjunct faculty member.
• The development is one of the main challenges.
• Buena Vista Golf Club supports TC and will provide their facilities to the athletics for free and only charge for tournaments.
• Kanoe stated she preferred if the District provided transportation for the athletes rather than each driving individually.
• The cost of the program is estimated to be $45,000.
• The program will bring in an estimated 20 full-time students to TC.
• No equipment cost due to each athlete being responsible for the purchase of their own equipment.
• Dena stated she supported the addition of the two new sports; however, she suggested to begin with the addition of the women’s golf team first to see if viable.
• Since women’s golf is a fall sport, this would give TC time to recruit and develop the curriculum for the program.
• It was recommended for Kanoe to take this proposal to the Academic Senate for approval then bring back to the Governance Council.

2015 CCSSEE RESULTS

(Led by Dr. Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

• Eric distributed a handout titled “Community College Survey of Student Engagement – 2015 Key Findings” (copy attached to official minutes).
• The CCSSE is conducted every 3 years and was developed as a research device to assist community colleges in retaining students.
• Eric reviewed the key findings for the District.
• Eric stated the full version of the results and findings of the CCSSE can be located on the TC website. Eric only presented a summary of the findings.

COGNOS CLUB PRESENTATION

(Led by Sharyn Eveland, Division Chair, Social Science and Professor)

• Sharyn presented a PowerPoint presentation to the Governance Council summarizing the work the COGNOS Club has accomplished.
• The COGNOS Club is a working committee that was created to establish credibility of data through training.
• The group develops reports and levels of query to be utilized for retrieving data for decision making and assessing problems.
• They also work in validating and cleaning up data and making the data useful and meaningful for users.

STUDENT SUCCESS PLAN PRESENTATION

(Led by Darcy Bogle, Vice President of Student Services)

• Darcy distributed two handouts titled “Student Success and Support Program Plan” and “Success Plan”.
• Darcy stated the goal of Student Success and Support Program is to increase student access and success by providing students with core SSP services to assist them in achieving their educational and career goals.
• Currently, Darcy and her department have extended their hours during enrollment to accommodate students and plan to provide a comprehensive E. Plan by the end of a student’s first semester.
• Darcy also stated a common assessment is in the works for TC and Degree Works will roll out in January.
• Darcy stated she did not feel the non-credit SSSP was worth the work for the amount of money and recommended to opt out of the non-credit SSSP. This would not jeopardize the District’s ability to participate in the credit SSSP and receive funding.
• Darcy stated the 2015-2016 SSSP plans are due next Friday.

ADULT EDUCATION PLAN

(Led by Dena Maloney, Superintendent/President and Co-Chair)

• Consortium members include the unified school district, the high school district, and the community college district.
• $750,000 has been received to implement the Adult Education Plan and is considered a block-grant. We must submit a three year plan as well as an annual plan.
• We currently have a few pilot projects in the works. These pilot projects are designed to evaluate what services or programs will be beneficial to our program.

• The following are three major priorities of the Adult Education Program:
  • Literacy
  • ESL
  • High School Equivalency
  • Citizenship Preparation
• The consortium has approved the development of the Adult Education Director position, a new full time position paid for out of block grant funds. As TC is the fiscal agent, this position will be under the administration of the TC Office of Instruction but functionally reports to the Adult ED consortium.

Next Meeting:  November 13, 2015 – 12:10 p.m. to 2:00 p.m.

Facilitator:          Sharyn Eveland

Timekeeper:      Tony Thompson

Meeting Adjourned:  2:10 p.m.

Respectfully submitted by:

Melissa Blanco

10 23 15 Governance Council Minutes

Governance Council

October 23, 2015

12:10 – 2:00 pm

Facilitator:          Greg Golling

Timekeeper:      Brandy Young

Minutes:             Melissa Blanco

1. Approval of Minutes from October 9, 2015 Meeting                                                                               5 Minutes
2. Strategic Action Plan Updates (led by Champions) 15 Minutes
3. Continuation of Discussion – Proposal to Split Liberal Arts Division

(Bill Devine)                                                                                                                                                                20 Minutes

4. Continuation of Discussion – Proposal to Add Two New Sports in 2016/17

(Kanoe Bandy)                                                                                                                                          15 Minutes

5. 2015 CCSSE Results (Eric Berube)                                 15 Minutes
6. COGNOS Club Presentation (Sharyn Eveland) 10 Minutes
7. Student Success Plan Presentation (Darcy Bogle) 15 Minutes
8. Adult Education Plan (Dena Maloney) 15 Minutes

Next Meeting:  Friday, November 13

Call for Facilitator and Timekeeper

10 23 15 Governance Council Agenda

October 9, 2015

Members Present:      Kanoe Bandy, Darcy Bogle, Kamala Carlson, Bill Devine, Geoffrey Dyer, Sharyn Eveland, Bruce Ferguson, Greg Golling,  Alexander Victoria (Student Rep.), Laura L’Ecuyer, Dena Maloney, Brock McMurray, Velda Pena, Tony Thompson, Mark Williams, and Brandy Young

Members Absent:       Sheri Black and Vicki Jacobi

Guest:                              Keven Altenhofel, Mike Jiles, and Robert Meteau

Facilitator:                       Tony Thompson

Timekeeper:                  Velda Pena

APPROVAL OF MINUTES

• The minutes of the meeting held September 28, 2015 were approved by consensus.

COMMITTEE REPORTS

• Access/Success Committees (Mark Williams/Darcy Bogle)
  • The Student Success committee met Thursday, October 8, 2015.
  • Mark distributed a handout titled “Comprehensive Enrollment Model (DRAFT)” (copy attached to official minutes).
  • The Access Committee and the Student Success Committee will combine efforts to help develop a Comprehensive Enrollment Model based on “Completion by Design”.
  • The committees will utilize information in the SAP, Student Success Plan, Equity Plan, and the Basic Skills Plan to assist in developing their plan and creating critical data points.
  • Taft College needs data that is meaningful to utilize for planning and making decisions.
  • The Comprehensive Enrollment Model utilizes pictures with data rather than just numbers to tell the story. It provides a much better impact than just seeing numbers.
  • The Access Committee will be meeting Friday, October 16, and has invited the Student Success Committee members to attend to begin discussions on the Comprehensive Enrollment Model.
  • The two committees will plan a one-day workshop to work together to design a visual for the District’s data and develop critical points for the data to depict the story of enrollment at various timeframes.
• Budget Committee (Brock McMurray)
  • Brock stated the BC met yesterday and mainly discussed accreditation.
  • They also spent time reviewing the evaluation results of the committee’s work and their effectiveness.
  • As a result of the evaluation, they agreed on the following:
    • Increase their meeting time from 1 hour to 1 ½ hours.
    • Distribute the BC minutes to GC members for a continual update.
    • Review the charter twice a year to make improvements.
  • Brock stated he will be attending the ACBO meeting next week and after his return provide more information on the State and District budget.

• Campus Security (Darcy Bogle)
  • Darcy stated the committee met today.
  • Darcy announced that the Annual Security Report for the District is now on-line for review.
  • She also stated WESTEC now has an Annual Security Report.
  • Officer Kevin Altenhofel reviewed some highlights of the Annual Security Report such as crime statistics for the college, steps of reporting, types of reportable crimes, campus policies, and resources for victims.
  • The report included statistics and incidents form 2012-2014.
• Information Technology Committee (Adrian Agundez)
  • No report was provided.

ACCREDITATION DEBRIEF AND ACCJC SPECIAL REPORT

(Led by Dr. Dena Maloney, Superintendent/President)

• Dena reported overall the accreditation visit was a success and thanked the faculty, staff and students for all their assistance and efforts during their visit.
• At the conclusion of the Site Visit, the team held an Exit Meeting on Thursday, October 1.
• Here is a summary of the team’s comments at the Exit Meeting:
• Commendations
  1. The integration of the Transition to Independent Living Program students into campus life in all areas.
  2. The overall facilities planning, the outstanding maintenance of our grounds, and overall environment on campus.
  3. The engagement with our students and access to the student services programs available to students.  The genuine commitment to student success is very clear.  Taft College clearly demonstrates a vibrant student life program.
  4. The engagement of leadership across the campus as evidenced by our integrated planning throughout the campus, the changes to and attention paid to the Governance Council and its charter; our overall emphasis on institutional effectiveness.
• Recommendations – Improving Institutional Effectiveness

1. Improve effectiveness of the college: Student Services, Learning Support, Administrative units – all departments need to participate in Program Review using outcomes assessment.
2. Increase effectiveness  of the college:  As Distance Education constitutes about 40% of all classes are delivered, we need to expand and diversify technology and workshops for  Distance Ed faculty
3. Increase effectiveness of the College – Develop and implement a Distance Education Plan which addresses student achievement.  The team observed a gap in student achievement between courses delivered Face to Face vs. Online.  We need to fully implement Administrative Procedure 4105, incorporate the Distance Ed plan into the College dialogue, the integrated planning process and involve the Governance Council.

• Recommendations – Deficiencies in Meeting Standards

1. SLOS and Program Review.  Fully integrate Course Level SLOs in to the Program Review process. We also need to incorporate Program Level SLOs (and departments) to the same degree that we incorporate Student Achievement data.  We must utilize SLO data to assess effectiveness of financial and other resources for their impact.  We must analyze what changes are being made in programs to demonstrate improvement.
2. Complete the ACCJC Substantive Change with regard to the discontinuance of the Auto Program and re-instatement of the Welding program in its new facility.
3. SLOs – Assess consistently and analyze the assessment data for all programs. Some programs are doing incredible work but others need to rise to that level.
4. SLOs – Broadly communicate to students by putting SLOs on all syllabi and all Course Outline of Records.

• Dena reminded the GC members of the ACCJC letter dated August 13, 2015 received by the District requesting additional information.
• There were three main areas of concern: (1) Institution-set standards for CTE job placement rates (2) CTE Program Licensure Examination Pass Rates, and (3) SLO practices and ongoing assessment.
• Dena review the District’s response (copy attached to official minutes) to the ACCJC.
• The letter had three main sections that discussed the CTE job placement rates, CTE licensure exam passage rates, and SLO practices.
• Institution-set standards were set for job placement rates for CTE programs with at least 10 completers in 2012-2013.
• CONSENSUS: The GC members approved the institution-set standards for job placement rates as stated in the response letter dated October 14, 2015 to the ACCJC.
• Dena also stated the District erroneously reported only 44% of the courses had on-going assessment due to non-assessment of courses not being offered. When those courses are removed are percentage assessment rate for courses is 75%.
• The response letter demonstrates the District is currently meeting the standards than originally thought.
• The response letter will be presented at the next board meeting for approval.
• Laura L’Ecuyer questioned the accuracy of the numbers regarding 2013-2014 enrollment and will confirm those numbers for Dena.

IEPI TRAINING REPORT

(Led by Mike Jiles, Associate Professor)

• Mike Jiles attended an IEPI training at San Bernadine College.
• Mike discussed the six success factors that help engage and retain students:
  1. Directed- have a goal
  2. Focus- stay on track
  3. Nurtured- feel like we want them to succeed
  4. Engaged- actively participate in class/extra-curricular activities

5. Connected- feel like a part of the college
6. Valued- feel their contributions are appreciated

• The goal is to figure out how to provide these six factors to our students.
• Students value regular and meaningful feedback about their performance and progress.
• Also, students value a genuine connection to staff/faculty which impact their performance, give them motivation, and provide respect and time.
• Tony stated the TC Athletics’ programs already provide these practices to athletes and this is the very reason why athletes are successful in succeeding at Taft College.
• Alexander, student representative, stated there is an immense wall to get students involved, especially on a commuter campus. He stated we need to look at incentives or a pathway to get them involved.
• A suggestion was made to bring the resources to the classroom as part of the curriculum. Staff can then explain the supportive services that Taft College has to offer.
• It was also stated that requiring certain participation by students may be necessary in order to enroll and provide awareness of services.
• Sharyn suggested automating emails to students regarding critical points to provide meaning and consistent feedback.

PROPOSAL TO SPLIT LIBERAL ARTS DIVISION

(Led by Bill Devine, Co-Chair, Liberal Arts Division and Professor)

• Bill Devine presented and read a proposal recommending splitting the Liberal Arts Division into two divisions: (1) English and (2) Liberal Arts.
• Bill stated 7 years ago they recognized the responsibilities of the Liberal Arts Division were too much for one person, and soon it had two co-chairs to do the workload.
• They formed a resolution to split the Liberal Arts Division to make it more manageable for one and to allow more time for division chair responsibilities.
• Sharyn questioned if anyone knew the criteria to put a division together and when to combine or split one? (number of programs, number of adjuncts, number of FTEF). How were divisions established in the past for TC?
• Bill stated there was an inequity currently with the Liberal Arts divisions versus the other divisions.
• Dena stated if the issue was regarding “equity” then this would have to go to the bargaining units for review and approval. If this was just a “planning” issue in how to better structure the divisions then GC would be the right place to review and approve.
• Currently, the Academic Senate has had first and second reading and unanimously approved the proposal to split the Liberal Arts Division into two divisions.
• GC members requested a copy of the resolution and the documents/data supporting the reason for the proposal. Bill will email the resolution and supporting documents to be attached to the official minutes.
• Further discussion was recommended for this agenda item.

PROPOSAL TO ADD TWO NEW SPORTS IN 2016/2017

(Led by Kanoe Bandy, Division Chair for Applied Technology and Director of Athletics)

• Kanoe distributed a handout titled “Men’s and Women’s Golf Proposal” (copy attached to official minutes).
• The Athletic Department would like to propose the startup of a new sport, men’s and women’s golf, for TC.
• The estimated annual expense for the new sport would be $45,764.
• The program could possibly generate income for TC in the amount of $127,980 with 20 expected student athletes.
• The concern if we have enough dorms to accommodate these athletes was expressed.
• Currently, TC would not be able to accommodate an additional 20 athletes with dorms. We currently have 120 dorm room excluding CIL and 130 athletes.  However, not all athletes would need dorms and also we have several housing options with apartments around Taft.
• Kanoe stated with access and the relationship with the BV Golf Course, the new sport will have use of the course for practice and events. BV Golf Course will not charge for its use.  The BV Golf Course would make their money off of golf tournaments.
• Transportation would be easy to accommodate with District vehicles.
• The writing of the curriculum and finding qualified staffing/coaching will be the biggest challenge.
• Another challenge would be the continual need to transport athletes to the BV Golf Course daily.
• The District will have strong support from the BV Golf Course and our local high school.
• Further discussion was recommended for this agenda item.

Next Meeting:  October 23, 2015 – 12:10 p.m. to 2:00 p.m.

Facilitator:          Greg Golling

Timekeeper:      Brandy Young

Meeting Adjourned:  4:10 p.m.

Respectfully submitted by:

Melissa Blanco

10 09 15 Governance Council Minutes

Governance Council

October 9, 2015

2:10 pm – 4:00 pm – Cougar Room

(Note Special Time due to Oildorado Civic Luncheon)

Facilitator:          Tony Thompson

Timekeeper:      Velda Pena

Minutes:             Melissa Blanco

1. Approval of Minutes from September 28, 2015 Meeting                                                       5 Minutes
2. Committee Reports (brief)                                                                                                                   25 Minutes
   1. Access Committee (Mark Williams)
   2. Success Committee (Darcy Bogle)
   3. Budget Committee (Brock McMurray)
   4. Strategic Planning Committee (Mark/Darcy)
   5. Campus Safety and Security (Darcy Bogle)
   6. Information Technology Committee (Adrian Agundez)

3. Accreditation Debrief and ACCJC Special Report (Dena Maloney)                                 20 Minutes
4. IEPI Training Report

(Invited Guests:  Mike Jiles and Michelle Beasley)                                                                    15 Minutes

5. Proposal to Split Liberal Arts Division (Bill Devine/Geoffrey Dyer) 20 Minutes
6. Proposal to Add Two New Sports in 2016/17 (Kanoe Bandy) 15 Minutes
7. Institution Set Standards for CTE Programs – Job Placement (Diane Baeza) 15 Minutes

Next Meeting:  Friday, October 23, 2015

Call for Facilitator and Timekeeper

10 09 15 Governance Council Agenda

Governance Council September 25, 2015

12:10 – 2:00 pm – Cougar Room

Facilitator:          Bill Devine Timekeeper:                                Laura L’Ecuyer Minutes:                                Melissa Blanco

1.2.               Increase successful course completion rate by 5%

• Improve scorecard degree completion by 5%

• Increase basic skills course success and completion by 5%

• Increase retention rates by 5%

• Increase persistence rates by 5%

• Increase completion of 30-unit momentum point by 5%

2.1                 Develop an enrollment management plan that meets FTES targets with efficient use of resources while providing equitable access to students.

3.1                 Increase the employability of students by developing an integrated system with central repository that aligns students’ career-transferrable skills with employment

• Increase instructional space utilization efficiency

• Develop a land acquisition plan

• Develop centralized and standardized processes regarding data analysis methodology For decision-making
• Improve quality of institutional level student learning outcomes
• Establish a comprehensive staff development plan

Next Meeting: Friday, October 9th from 12:10 – 2:00pm Call for Facilitator and Timekeeper

09 25 15 Governance Council Agenda

Facilitator: Sharyn Eveland
Recorder: Greg Golling
Timekeeper: Brandy Young
Minutes: Melissa Blanco

1. Approval of Minutes from August 28, 2015 Meeting 5 Minutes
2. Committee Reports (brief) 25 Minutes
   1. Access Committee (Mark Williams)
   2. Success Committee (Darcy Bogle)
   3. Budget Committee (Brock McMurray)
   4. Strategic Planning Committee (Mark/Darcy)
   5. Campus Safety and Security (Darcy Bogle)
3. Accreditation Update and ACCJC Special Report (Dena Maloney/Eric Bérubé) 20 Minutes
4. Institutional Effectiveness Partnership Initiative Assistance (Dyer/Maloney) 10 Minutes
5. Budget Presentation (Brock McMurray) 15 Minutes
6. Facilities Master Plan (Brock McMurray) 10 Minutes
7. Governance Guide – Annual Review (Dena Maloney) 10 Minutes
8. Revised Charter for the Governance Council (Eric Berube) 10 Minutes
9. Need for Recorder – Discussion 10 Minutes

Next Meeting: Friday, September 25 from 12:10 – 2:00pm
Call for Facilitator, Recorder and Timekeeper

09 11 15 Governance Council Agenda