{"id":203,"date":"2014-01-24T21:50:34","date_gmt":"2014-01-24T21:50:34","guid":{"rendered":"http:\/\/ct-test-wp.taftcollege.edu\/govcouncil\/?p=203"},"modified":"2014-01-24T21:50:34","modified_gmt":"2014-01-24T21:50:34","slug":"january-24-2014-minutes-related-materials","status":"publish","type":"post","link":"http:\/\/committees.taftcollege.edu\/govcouncil\/january-24-2014-minutes-related-materials\/","title":{"rendered":"January 24, 2014 Minutes & related materials"},"content":{"rendered":"

Governance Council Minutes January 24, 2014 <\/strong><\/p>\n

Members Present: Sheri Black, Darcy Bogle, Kamala Carlson, Brandy Cramer, Greg Golling, Victoria Jacobi, Dena Maloney, Brock McMurray, Velda Pe\u00f1a, Laura Riss, Sonja Swenson and Tony Thompson. Members Absent: Kanoe Bandy, Sharyn Eveland and Bruce Ferguson Guests: Agnes J. Eguaras and Eric B\u00e9rub\u00e9<\/p>\n\n\n\n\n\n\n
Facilitator:<\/td>\nTony Thompson<\/td>\n<\/tr>\n
Recorder:<\/td>\nGreg Golling<\/td>\n<\/tr>\n
Timekeeper:<\/td>\nBrandy Cramer<\/td>\n<\/tr>\n
Minutes:<\/td>\nDebbie Hegeman<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

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APPROVAL OF MINUTES <\/strong><\/p>\n

The minutes of the meeting held January 10, 2014 were approved by consensus.<\/p>\n

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Agenda item #6 was moved to #1 during the meeting. Meeting Schedule for Spring Term <\/u><\/strong>(led by Tony Thompson) <\/em><\/p>\n

The Governance Council committee currently meets twice a month, the 2nd <\/sup>and 4th <\/sup>Fridays. The question raised is whether or not both meetings are necessary every month. The committee agreed the<\/p>\n

2<\/sub>nd<\/p>\n

Friday of each month should be the mandatory meeting and the 4th <\/sup>Friday of the month will be scheduled as needed. The committee will be notified in advance if the 4th <\/sup>Friday meeting is not necessary. The committee agreed February 28th <\/sup>would be the mandatory meeting for February since February 14th <\/sup>is a holiday.<\/p>\n

We also discussed the topics the council would like discuss between now and the end of the term. Some suggestions were to hear reports from the Safety Committee, the Educational Master Plan Committee, a budget update after the May revise and the Facilities Committee at least twice a year.<\/p>\n

A request for clarification on changing the rankings of non-personnel items on the Program Review was made.<\/p>\n

 <\/p>\n

Agenda Item #1. Grants Update <\/strong>(led by Agnes Eguaras) <\/em><\/p>\n

Agnes presented a \u201cGrants at Taft College\u201d power point presentation (attached to official minutes and available on-line). The presentation covered information related to the three Title V HSI Grants we currently have on campus:<\/p>\n

    \n
  • A) Quest for Success Grant (QFS) \u2013 5 year grant (Oct. 1, 2010 to Sept. 30, 2015)<\/li>\n
  • B) Pathway to STEM Degree Completion Grant (Pathways) \u2013 5 year grant (Oct. 1, 2011 to Sept. 30, 2016)<\/li>\n
  • C) Pipeline to Computer, Engineering and Energy Degrees STEM Grant (CEED) \u2013 5 year grant (Oct. 1, 2011 to Sept. 30, 2016)<\/li>\n<\/ul>\n

    Governance Council Meeting January 24, 2014 Page 2 of 4 <\/strong><\/p>\n

    The power point covers objectives and accomplishments for each grant. The grants give the opportunity to collect and analyze data to develop successful programs and new programs for the Student Success Act as well as the opportunity to collaborate across campus.<\/p>\n

    Agnes reported some lessons learned since the grants inception are the need to align programs and services with the grant objectives, develop clear pathways for students toward success, increase faculty and staff professional development opportunities, build stronger partnerships with high schools, universities and the community. She also mentioned strengthening collaboration\/communication as well as developing clear process as and procedures for budgeting. Building stronger awareness across campus about roles, the benefits of grants and developing strategic and effective plans for sustaining programs when grant funds are exhausted was also listed.<\/p>\n

    Agnes stated that sustaining positions which have been created by the grant funds is a challenge. We need to create structure, capacity, and sustainability in the planning stage in order to avoid losing positions after grant funds have been exhausted. For future grants, Agnes proposed creating a team to review the programs first, then go out and get the money to support the program. We need to do the planning up front and to pursue grants when we have a clear goal and shared understanding of what we hope to achieve.<\/p>\n

     <\/p>\n

    Agenda Item #2. Report on the Governor\u2019s Budget for 2014\/2015 and Budget Committee Report <\/strong>(led by Brock McMurray) <\/em><\/p>\n

    Brock and Dena traveled to Sacramento for the Governor\u2019s _udget update. (A detailed report attached to official minutes and on-line) <\/em>Brock reminded the committee where we were 14 months ago when we were unsure of whether Proposition 30 would pass or not. The budget for 14\/15 reflects the most significant increases since the start of the recession. The economy is looking up and the community colleges are very fortunate as the state is now able to re-invest in education.<\/p>\n

    Some of the state budget key points were: increased revenues of $1.7 billion; additional revenues in current budget year of $2.9 billion; state wide revenues projected to be at $106.1 billion; and stock market primary factors are generating new revenues.<\/p>\n

    What this means to community colleges is: COLA; Access\/Growth, however we are not in line for these funds since we took the small college exemption; Student Success money $100 million; underrepresented students $100 million; Deferred Maintenance of approximately $109,000 and Instructional Equipment of $175 million; Innovation $50 million which is new funds earmarked for higher education; Prop. 39 (our portion approximately $80K, these are energy efficiencies funds; deferrals $592.4 million which will be used to catch up payments to schools on deferrals; rainy day fund;<\/p>\n

    RD!\u2019s $35.6 million which is redevelopment agency funds (doesn\u2019t affect us); _hancellor\u2019s office $1.1<\/p>\n

    million for staff and $2.5 million for technical assistance; possible additional funding in the May revise.<\/p>\n

    Some of the threats and issues to the budget are volatility in the stock market, the state drought, the unfunded liability with STRS and the state debt\/state education bonds.<\/p>\n

    The Budget Committee did not meet for their normal monthly meeting therefore no report at this time.<\/p>\n

    Governance Council Meeting January 24, 2014 Page 3 of 4 <\/strong><\/p>\n

     <\/p>\n

    Agenda Item #3. Strategic Planning Report <\/strong>(Let by Eric B\u00e9rub\u00e9) <\/em><\/p>\n

    The Strategic Planning Committee is scheduled to meet on January 31, 2014. Eric shared his goals for this committee:<\/p>\n