{"id":566,"date":"2015-11-13T20:29:20","date_gmt":"2015-11-13T20:29:20","guid":{"rendered":"http:\/\/ct-test-wp.taftcollege.edu\/govcouncil\/?p=566"},"modified":"2015-11-13T20:29:20","modified_gmt":"2015-11-13T20:29:20","slug":"november-13-2015-minutes","status":"publish","type":"post","link":"http:\/\/committees.taftcollege.edu\/govcouncil\/november-13-2015-minutes\/","title":{"rendered":"November 13, 2015 &#8211; Minutes"},"content":{"rendered":"<p><strong>GOVERNANCE COUNCIL MINUTES<\/strong><\/p>\n<p><strong>November 13, 2015<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>Members Present:\u00a0\u00a0\u00a0\u00a0\u00a0 Kanoe Bandy, Sheri Black, Darcy Bogle, Kamala Carlson, Bill Devine, Geoffrey Dyer, Sharyn Eveland, Greg Golling,\u00a0 Vicki Jacobi, Dena Maloney, Velda Pena, Mark Williams, and Brandy Young<\/p>\n<p>&nbsp;<\/p>\n<p>Members Absent:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Bruce Ferguson, Shoshanna Kukuliev (Student Rep.) Laura L\u2019Ecuyer and Brock McMurray<\/p>\n<p>Guest:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Adrian Agundez, Eric B\u00e9rub\u00e9, Agnes Eguaras, Robert Mateau, and Tony Thompson<\/p>\n<p>Facilitator:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Sharyn Eveland<\/p>\n<p>Timekeeper:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Tony Thompson<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>APPROVAL OF MINUTES<\/strong><\/p>\n<ul>\n<li>The minutes of the meeting held October 23, 2015 were approved by consensus.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>COMMITTEE REPORTS<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<ul>\n<li><strong><u>Access\/Success Committees (Mark Williams\/Darcy Bogle)<\/u><\/strong>\n<ul>\n<li>Mark distributed two handouts titled \u201cJoint Access\/SSSP Committee Update\u201d and \u201cAccess and Success Committees \u2013 11.13.15 Success &amp; Equity: Bridging the Gap\u201d (copies attached to official minutes).<\/li>\n<li>The Access Committee met today.<\/li>\n<li>Mark briefly discussed the agenda items reviewed at the joint Access\/SSSP Committee meeting such as their review of the year-end spending for the programs, Cognos updates, mentor recruitment, and SSSP alignment with equity.<\/li>\n<li>Mark also discussed the adoption of the Campus Quad social media tool.<\/li>\n<li>This tool will build connections for students and assist in the mentoring program to involve students and provide a communication tool for the mentors and the students.<\/li>\n<li>The committee also had a discussion of how they can support equity through SSSP and bridging the gap for disproportionate students.<\/li>\n<li>Dena asked if we are also slicing the data to look at the effect on DL students and Sharyn said this was done last year; however, the achievement gap is even more significant among face-to-face disproportionate students.<\/li>\n<li>Darcy distributed a handout titled \u201cStudent Success Committee Proposal\u201d (copy attached to official minutes). This is a revised and updated charter for the Student Success Committee.<\/li>\n<li>Darcy reviewed the charter and asked the GC for consensus to approve the revised charter.<\/li>\n<li><strong><u>CONSENSUS:<\/u><\/strong> The GC members approved the revised charter for the Student Success Committee.<\/li>\n<li>Darcy also stated there were some minor changes in funding for positions in the SSSP plan as follows:\n<ul>\n<li>Reorganization in the Admissions in rehiring a Counseling\/Admissions Technician<\/li>\n<li>Rehiring a DL advisor<\/li>\n<li>New Dean of Student Services<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Darcy distributed a handout titled \u201cDean of Student Services\u201d (copy attached to official minutes) and reviewed the duties and responsibilities of the position.<\/li>\n<li>Dena stated she supported the need for a Dean of Student Services with all the responsibilities and work required to facilitate the SSSP. She felt the committee did a great job addressing the needs of the District by recommending the new position.<\/li>\n<li><strong><u>CONSENSUS:<\/u><\/strong> The GC members supported the proposal to hire a Dean of Student Services.<\/li>\n<\/ul>\n<ul>\n<li><strong><u>Budget Committee (Brock McMurray-<\/u><\/strong><u>absent<strong>)<\/strong><\/u>\n<ul>\n<li>No report provided.<\/li>\n<\/ul>\n<\/li>\n<li><strong><u>Strategic Planning Committee (Mark Williams\/Darcy Bogle)<\/u><\/strong>\n<ul>\n<li>Mark distributed a handout titled \u201cStrategic Planning Committee Update\u201d (copy attached to official minutes).<\/li>\n<li>Mark stated the committee met November 11, 2015.<\/li>\n<li>He reviewed the agenda items discussed at the meeting such as job placement rates and EDD data.<\/li>\n<li>They also reviewed and approved the recommendation to discontinue the automotive program.<\/li>\n<li>The also discussed the Perkins Planning Model and establishing major mile stones to align with the APR timeline.<\/li>\n<\/ul>\n<\/li>\n<li><strong><u>Campus Security (Darcy Bogle)<\/u><\/strong>\n<ul>\n<li>Darcy stated the committee is planning an evacuation training drill during in-service January 14, 2016.<\/li>\n<li>Dena asked if the committee reviews the toxic chemicals being stored on campus and if they are addressing the plan of how to handle and address this in case of an emergency.<\/li>\n<li>Darcy stated the Science Department currently tracks and inventories all chemicals and keeps them in a safe and in a proper location. They also contract with an outside company to properly dispose of the chemicals when necessary.<\/li>\n<li>Darcy will also add this concern to the committee\u2019s agenda to address and discuss further.<\/li>\n<li>Darcy also distributed a draft of the committee\u2019s charter titled \u201cCampus Safety and Security Committee Proposal\u201d (copy attached to official minutes).<\/li>\n<li>Minor updates were made to simplify the purpose and responsibilities.<\/li>\n<li>One correction was noted to remove bullet item #3 under \u201cGUIDING PRINCIPLES AND EXPECTIONS \u2013Committee members further promise to: work with the Student Success Committee mandate\/charter\u201d.<\/li>\n<li><strong><u>CONSENSUS: <\/u><\/strong>The GC members approved the revised charter for the Campus Safety and Security Committee.<\/li>\n<\/ul>\n<\/li>\n<li><strong><u>Information Technology Committee (Adrian Agundez)<\/u><\/strong>\n<ul>\n<li>Adrian stated the replacement of the 2005 phone system had been upgraded last month.<\/li>\n<li>Approval was also given to upgrade to the Wi-Fi access for the dorms students.<\/li>\n<li>Adrian stated they will be replacing the computers and printers is G9 and G10.<\/li>\n<li>Alarms and equipment will be set up for the new ETEC building.<\/li>\n<li>ITC is also looking at providing training for new technology and software for faculty and staff.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>CONTINUATION OF DISCUSSION-PROPOSAL TO ADD TWO NEW SPORTS IN 2016\/2017<\/strong><\/p>\n<p><em>(Kanoe Bandy, Director of Athletics and Division Chair, Applied Technology)<\/em><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>The recommendation and proposal for the addition of two new sports (men\u2019s and women\u2019s golf) was approved by the Academic Senate at the 1<sup>st<\/sup> reading and will return back for a 2<sup>nd<\/sup> reading on Wednesday.<\/li>\n<li>It was recommended for Kanoe to move forward with implementing the new sports program once the Academic Senate approves at the 2<sup>nd<\/sup> reading<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>DISCONTINUANCE OF AUTO PROGRAM<\/strong><\/p>\n<p><em>(Led by Mark Williams, VP of Instruction and Kanoe Bandy, Director of Athletics and Division Chair, Applied Technology)<\/em><\/p>\n<p><em>\u00a0<\/em><\/p>\n<ul>\n<li>Mark distributed a memo to the GC members for review dated October 7, 2015, Subject: Discontinuation of the Automotive Technology Program (copy attached to official minutes).<\/li>\n<li>The last courses in automotive technology were taught in the Spring of 2011.<\/li>\n<li>After much review and discussion with administration, the Applied Technology Division decided to recommend discontinuing the automotive program.<\/li>\n<li><strong><u>CONSENSUS<\/u>:<\/strong> The GC agreed to move forward with discontinuing the automotive program.<\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>ADULT EDUCATION PLAN<\/strong><\/p>\n<p><em>(Led by Dena Maloney, Superintendent\/President and Co-Chair)<\/em><\/p>\n<ul>\n<li>Dena distributed a handout (copy attached to official minutes) regarding the organizational structure of the proposed positions for the AB 86 West Kern Consortium.<\/li>\n<li>Consortium members include the unified school district, the high school district, and the community college district.<\/li>\n<li>$750,000 has been received to implement the Adult Education Plan and is considered a block-grant. We must submit a three year plan as well as an annual plan.<\/li>\n<li>We currently have a few pilot projects in the works. These pilot projects are designed to evaluate what services or programs will be beneficial to our program.<\/li>\n<li>The Adult Education plan focuses on the following areas:\n<ul>\n<li>Literacy<\/li>\n<li>HSE<\/li>\n<li>ESL<\/li>\n<li>Citizenship<\/li>\n<\/ul>\n<\/li>\n<li>The consortium plans to take educational services out to the community and possibly set up at local school sites or other convenient community centers.<\/li>\n<li>The consortium will have an office at the Fort and house staff there for community access and information.<\/li>\n<li>Taft College is serving as the fiscal agent and along with its partners have made the following recommendations for positions. Dena distributed a handout depicting the organizational chart developed for the West Kern Consortium (copy attached to official minutes).<\/li>\n<li>The following are the recommended positions:\n<ul>\n<li>Director<\/li>\n<li>Administrative Assistant<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li>Outreach Coordinator<\/li>\n<li>Non-Tenure Track Faculty<\/li>\n<li>(6) Learning Support Specialists<\/li>\n<\/ul>\n<ul>\n<li>The adult education program will assist in providing needed educational services to help build a prepared population for TC to serve.<\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>UPDATE ON TUTORING PROGRAM<\/strong><\/p>\n<p><em>(Led by Agnes Eguaras, Dean of Instruction-Grants)<\/em><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Agnes distributed two \u201cUsage Snapshot Reports\u201d for the writing and math labs (copy attached to official minutes.)<\/li>\n<li>These reports track the students that use the tutoring services, number of visits, duration, and the reason for their visit.<\/li>\n<li>These reports do not separate those student that actually use the lab for tutoring services versus those that only come in to study, visit with friends, or just use the computers.<\/li>\n<li>It would be great to also track students that use the labs and to see how it affects their success in class versus those that did not utilize tutoring services.<\/li>\n<li>On-line tutoring services are available for DL students known as \u201cNet Tutor\u201d for English and math. Only one student has used this service.\u00a0 There is a need to get the word out regarding this service to students.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>2015-2016 GOVERNANCE COUNCIL RETREAT IDEAS<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<ul>\n<li>Suggested ideas as follows:\n<ul>\n<li>Continue to focus on Student Success as in the past<\/li>\n<li>Focus in IEPI<\/li>\n<li>Focus on a larger direction regarding Student Success &amp; Equity<\/li>\n<li>Hire a professional speaker again<\/li>\n<li>Suggested retreat date: February 26<sup>th<\/sup><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Next Meeting:\u00a0 <\/strong>December 11, 2015 \u2013 10:10 a.m. to 12:00 p.m.\u00a0 (<em>Time change due to Holiday Luncheon)<\/em><\/p>\n<p><strong>Facilitator:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>Bill Devine<\/p>\n<p><strong>Timekeeper:<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0 Mark Williams<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Meeting Adjourned:<\/strong>\u00a0 2:00 p.m.<\/p>\n<p>Respectfully submitted by:<\/p>\n<p>Melissa Blanco<\/p>\n<hr \/>\n<p>&nbsp;<\/p>\n<p><a href=\"http:\/\/ct-test-wp.taftcollege.edu\/govcouncil\/wp-content\/uploads\/sites\/27\/2015\/11\/11-13-15-Governance-Council-Minutes.pdf\" class=\"mtli_attachment mtli_pdf\" rel=\"\">11 13 15 Governance Council Minutes<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>GOVERNANCE COUNCIL MINUTES  November 13, 2015  &nbsp;  Members Present:\u00a0\u00a0\u00a0\u00a0\u00a0 Kanoe Bandy, Sheri Black, Darcy Bogle, Kamala Carlson, Bill Devine, Geoffrey Dyer, Sharyn Eveland, Greg Golling,\u00a0 Vicki Jacobi, Dena Maloney, Velda Pena, Mark Williams, and Brandy Young  &nbsp;  Members Absent:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Bruce Ferguson, Shoshanna Kukuliev (Student Rep.) Laura L\u2019Ecuyer and Brock McMurray<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[11,7],"tags":[],"class_list":["post-566","post","type-post","status-publish","format-standard","hentry","category-11","category-minutes"],"_links":{"self":[{"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/posts\/566"}],"collection":[{"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/comments?post=566"}],"version-history":[{"count":0,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/posts\/566\/revisions"}],"wp:attachment":[{"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/media?parent=566"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/categories?post=566"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/tags?post=566"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}