{"id":94,"date":"2013-04-12T22:44:17","date_gmt":"2013-04-12T22:44:17","guid":{"rendered":"http:\/\/ct-test-wp.taftcollege.edu\/govcouncil\/?p=82"},"modified":"2013-04-12T22:44:17","modified_gmt":"2013-04-12T22:44:17","slug":"april-12-2013-minutes","status":"publish","type":"post","link":"http:\/\/committees.taftcollege.edu\/govcouncil\/april-12-2013-minutes\/","title":{"rendered":"April 12, 2013 Minutes"},"content":{"rendered":"<p><strong>TAFT COLLEGE <\/strong><\/p>\n<p><strong>GOVERNANCE COUNCIL <\/strong><\/p>\n<p>April 12, 2013<\/p>\n<p>12:10 pm \u2013 2 pm<\/p>\n<p>Cougar Room<\/p>\n<p>Members Present: Kanoe Bandy, Brandy Cramer, Sharyn Eveland, Greg Golling, Sandi Graham, Vicki Herder, Velda Long, Brock McMurray, Sonja Swenson, and Tony Thompson<\/p>\n<p>Members Absent: Patti Bench, Sheri Black, Kamala Carlson, Dena Maloney and Jim Nicholas<\/p>\n<p>Guests: Eric B\u00e9rub\u00e9, Paul Blake, and Val Garcia<\/p>\n<p>Facilitator: Tony Thompson<\/p>\n<p>Recorder: Sonja Swenson<\/p>\n<p>Timekeeper: Kanoe Bandy<\/p>\n<p>Minutes: Melissa Blanco<\/p>\n<p><strong>APPROVAL OF MINUTES <\/strong><\/p>\n<p>The minutes of the meeting held March 8, 2013 were approved by consensus.<\/p>\n<p><strong>STRATEGIC PLANNING PROCESS EVALUATION RESULTS <\/strong><\/p>\n<p><em>(Led by Eric B\u00e9rub\u00e9, Coordinator of Institutional Assessment, Research, &amp; Planning) <\/em><\/p>\n<ul>\n<li>Eric stated the evaluations have been distributed to the GC members for them to complete; however, the number of responses received so far is too small to produce any meaningful results.<\/li>\n<li>Additional time has been allowed for more participation and the results will be brought back to the next GC meeting.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>REVIEW OF GOVERNANCE COUNCIL CHARTER <\/strong><\/p>\n<p><em>(Led by Eric B\u00e9rub\u00e9, Coordinator of Institutional Assessment, Research, &amp; Planning) <\/em><\/p>\n<ul>\n<li>Eric distributed a handout titled \u201cCharter for the Governance Council (GC)\u201d (copy attached to official minutes).<\/li>\n<li>A major concern regarding the charter was the \u201cRole of the Governance Council\u201d and how it reads.<\/li>\n<li>GC members questioned what role they have with any item that does not come from either the SPC or the BC.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>STRATEGIC PLANNING PROCESS EVALUATION <\/strong><\/p>\n<p><em>(Led by Eric B\u00e9rub\u00e9, Coordinator of Institutional Assessment, Research, &amp; Planning) <\/em><\/p>\n<p>Eric distributed a handout titled \u201cEvaluation of Governance Council Charter Evaluation: Comments \u2013 April 12, 2013\u201d (copy attached to official minutes).<\/p>\n<p>Eric reviewed the results and comments of the evaluation of the GC charter and highlighted some items that seemed to be an issue or concern.<\/p>\n<p>Eric asked the GC members to provide identify issues, actions, and end goals to address as a result of the evaluation. The following were listed:<\/p>\n<table>\n<tbody>\n<tr>\n<td>Issues<\/td>\n<td>Action<\/td>\n<td>End Goals<\/td>\n<\/tr>\n<tr>\n<td>Lack of communication to campus community<\/td>\n<td>Utilize TC News<\/p>\n<p>Minutes and agendas should be sent out plus a message that is someone has an agenda item they should talkwith their representative.<\/td>\n<td>Clear and consistent 2 way Communication<\/td>\n<\/tr>\n<tr>\n<td>Governance Council Membership\/Voting Members<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Shared Governance \u2013Is GC truly a shared decision making body?<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>What is the role of the Governance Council<\/td>\n<td><\/td>\n<td>Clearly define our role<\/td>\n<\/tr>\n<tr>\n<td>Reactive VS Proactive<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Participation<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Roles need clarification<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Revise Charter<\/td>\n<td><\/td>\n<td>Clearlydefineandcommuni-cate our role\/expand the role of GC<\/td>\n<\/tr>\n<tr>\n<td>Participation<\/td>\n<td><\/td>\n<td>All TC community feel like they have an opportunity for Active Participation<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><strong>Governance Council <\/strong><\/p>\n<p><strong>April 12, 2013 <\/strong><\/p>\n<p>Page 3<\/p>\n<ul>\n<li>The item was tabled for further discussion at the next GC meeting.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><em>*<strong>Agenda Item<\/strong><\/em>: Continued discussion of the issues, actions, and goals identified in the evaluation of<\/p>\n<p>the GC charter<\/p>\n<p><strong>TIMELINE FOR 2012-2013 PROGRAM REVIEWS-PROGRAM GOALS <\/strong><\/p>\n<p><em>(Led by Eric B\u00e9rub\u00e9, Coordinator of Institutional Assessment, Research, &amp; Planning) <\/em><\/p>\n<ul>\n<li>Eric distributed a handout titled \u201cNon-Personnel and Personnel Request Prioritization Flow for 2014-2015 Academic Year\u201d (copy attached to official minutes).<\/li>\n<li>One of the 2009 Accreditation issues was tying the budget to planning process.\u00a0\u00a0\u00a0\u00a0 Along with the development of the program review process, the SPC put together this timeline to assist in tying the budget process with planning.<\/li>\n<li>The timeline depicts the flow of events for non-personnel and personnel requests\/goals.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><em>*Agenda Item<\/em><\/strong>: The SPC will look at the timeline which was presented and develop different scenarios<\/p>\n<p>with various time frames for the flow of events and present them at the next meeting.<\/p>\n<p><strong>Agenda for Governance Council Retreat on April 26, 2013 <\/strong><\/p>\n<p><em>(Led by Tony Thompson, Academic Senate President and Co-Chair)<\/em><\/p>\n<ul>\n<li>Tony briefly reviewed the agenda set for the GC retreat on April 26, 2013.<\/li>\n<li>Many GC members were disappointed with the time allowed for the guest speaker and feel that it is not adequate time given the importance of this item.<\/li>\n<li>GC members also felt the retreat was being \u201ccrammed\u201d into a short time frame and may not be productive.<\/li>\n<li>Tony asked the GC members to be flexible that day.<\/li>\n<li>Greg Golling will be recorder and Velda Long will be time keeper.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><em>*Action Item:<\/em><\/strong> Tony will present these concerns to Dena and suggest extending the guest speaker\u2019s\u00a0\u00a0 time or the time of the retreat.<\/p>\n<p><strong>Governance Council <\/strong><\/p>\n<p><strong>April 12, 2013 <\/strong><\/p>\n<p>Page 4<\/p>\n<p><strong>OTHER <\/strong><\/p>\n<ul>\n<li>Eric distributed two handouts titled \u201cRecommendations to Governance Council From Strategic Planning Committee April 12, 2012\u201d and \u201cRecommendations\u201d (copies attached to official minutes).<\/li>\n<li>A recommendation to implement a \u201cClimate Survey\u201d will allow the college to collect data to assess the climate of the campus and the community and assist in accreditation.<\/li>\n<li>Another recommendation was to utilize \u201csuggestion boxes\u201d in the process for collecting information on campus climate.<\/li>\n<li>This topic was tabled for further discussion at the next scheduled GC meeting.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><em>*Agenda Item:<\/em><\/strong> Continued discussion on the SPC recommendations<\/p>\n<p>Facilitator: TBD<\/p>\n<p>Recorder: TBD<\/p>\n<p>Timekeeper: TBD<\/p>\n<p>Next Meeting: Friday, May 10, 2013 at 12:10 pm<\/p>\n<p>Meeting Adjourned: 2:05 pm<\/p>\n<p>Respectfully submitted by:<\/p>\n<p>Melissa Blanco<\/p>\n<p><em>*<strong>Agenda Item<\/strong><\/em>: Continued discussion of the issues, actions, and goals identified in the evaluation of<\/p>\n<p>the GC charter<\/p>\n<p><strong><em>*Agenda Item<\/em><\/strong>: The SPC will look at the timeline which was presented and develop different scenarios<\/p>\n<p>with various time frames for the flow of events and present them at the next meeting.<\/p>\n<p><strong><em>*Action Item:<\/em><\/strong> Tony will present these concerns to Dena and suggest extending the guest speaker\u2019s\u00a0\u00a0 time or the time of the retreat.<\/p>\n<p><strong><em>*Agenda Item:<\/em><\/strong> Continued discussion on the SPC recommendations<\/p>\n<hr \/>\n<p><a href=\"http:\/\/ct-test-wp.taftcollege.edu\/govcouncil\/wp-content\/uploads\/sites\/27\/2015\/05\/04-12-13-GC-Minutes.pdf\" class=\"mtli_attachment mtli_pdf\">04-12-13-GC-Minutes<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>TAFT COLLEGE   GOVERNANCE COUNCIL   April 12, 2013  12:10 pm \u2013 2 pm  Cougar Room  Members Present: Kanoe Bandy, Brandy Cramer, Sharyn Eveland, Greg Golling, Sandi Graham, Vicki Herder, Velda Long, Brock McMurray, Sonja Swenson, and Tony Thompson  Members Absent: Patti Bench, Sheri Black, Kamala Carlson, Dena Maloney<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[8,7],"tags":[],"class_list":["post-94","post","type-post","status-publish","format-standard","hentry","category-8","category-minutes"],"_links":{"self":[{"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/posts\/94"}],"collection":[{"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/comments?post=94"}],"version-history":[{"count":0,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/posts\/94\/revisions"}],"wp:attachment":[{"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/media?parent=94"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/categories?post=94"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/govcouncil\/wp-json\/wp\/v2\/tags?post=94"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}