April 23, 2010 Minutes
Information Technology
MEETING MINUTES
Friday, April 23, 2010
10:00 am T-12
Members Present: Adrian Agundez, John Eigenauer, Clarissa Espino, Ricardo Garcia, Shelley Getty, Mark Gibson, Richard Hudson, Chad Mickelberry, Robert Teel, Linda West,
Recorder: Michaela Young
Meeting start: 10:00 am
- Approval of Minutes from March 19, 2010 Meeting
The minutes were approved unanimously
- Implementation of New Email
Adrian said that if they plan on implementing the new email this summer, he would like to see most people on campus start using it beforehand and then make the switch in August. He asked if that seemed like a good plan to everyone present. John said that IT should simply pick a date. Adrian replied that he was looking at August 2nd. However, he does not want to impact faculty who are teaching this summer. John suggested to let those faculty members who are teaching know of the switch and advise them there could be “hiccups” so they can let their students know to possibly use other email accounts during the transition if need be. Adrian said he put together a project plan for the transition and he should be able to let Willy know if the project is a go by June. Rob asked what the Mac users will use. Mark said that MAC users will use MAC Mail. Snow Leopard and above will support Exchange, older versions of OSX will be IMAP or POP3. Chad asked what other users will do. Mark said that Taft City schools and Cuyama will go on their own Rob asked if the server will be off campus Adrian confirmed. Rob asked if the service was free and if this company does backups. Adrian said they do. John asked if email addresses will change Adrian said they will stay the same; taftcollege.edu will be the primary address but taft.org can also be used. Chad inquired on aliases
Mark said they will remain the same. Rob asked what the savings will be by switching. Adrian explained that after August the first year will bring $48,000 in savings with $18,000 savings annually thereafter.
John said the savings should be attributed to IT’s budget as this is where the money originally comes
from. Rick asked if spam filtering is taking care of by them also. Adrian confirmed that it was. He added that a “how to” document will have to be put together. John asked if IT will provide a presentation for August in-service. Adrian said they will. He pointed out that the overlaying graphic will need to be looked at – Rick will help with that. Adrian will post a note this weekend about this change. John suggested that he also have Tiffany send out a note to faculty.
- Introduction of Lenovo “all-in-one”
Adrian presented Lenovo’s “all-in-one”. He pointed out that it saves space and is a lot like the Imac. It comes in a 19” screen which can be mounted on a pivoting arm. Some will be installed for student registration. John asked if there were theft issues with these. Adrian said they can be locked down to the table; it is very hard to try and get to the chip. Rob asked if it was difficult to get to the hard drive if necessary. Adrian said that is was very easy to get to; HP has a touch-screen version. The USB ports are on one side of the monitor and the DVD player on the other side. Linda asked about the cost. Adrian advised the cost was $925.00 delivered. John said he wanted to discourage the use of wireless keyboards and mice – they seem to always run out of batteries at the wrong time. Chad added that not using wireless devices saves money also.
- Other
Adrian said his projects for this summer were:
- Banner upgrade to 8.2
- E-mail changeover
- Software maintenance on phone system; it will pose a minimal impact on campus. The system might be down for 8-12 hours; one of the new features allows for a call-attendant which can take the place of a switchboard operator. Willy is not in favor of using this feature.
John said that Dick had asked for an Adobe-CS5 upgrade. Adrian replied that the funding for this will have to be approved by Henry first. Rob added that this upgrade has many new features and could be costly. The upgrade could be done remotely. Linda pointed out that Office 2010 will be coming out soon but they could wait to install it until the following Fall. Adrian said they could do it during Christmas break. Rob asked if TCI will be doing the upgrade also and asked if the hardware will support it. Adrian confirmed.
The meeting was adjourned at 10.39.
The next meeting is scheduled for May 20th at 10am in T-12.