Charter
Information Technology Committee
ROLE OF THE INFORMATION TECHNOLOGY COMMITTEE:
The Information Technology Committee serves as the central focal point to examine technology planning and operations at Taft College. The Committee provides a forum for input from all campus constituents and acts as a resource with regard to technology planning and operational effectiveness. The Committee receives input, recommends areas of interest, analyzes technology effectiveness, and makes recommendations regarding technology-related matters including campus technology training needs. The Committee leads the development of the Technology Master Plan and provides annual updates to the plan.
SPECIFIC RESPONSIBILITIES:
- Coordinates technology plans and technology related operational issues.
- Leads the development of the Technology Master Plan.
- Reviews technology-related policies, including acceptable use policy, and procedures and serves as a communication link to campus constituents regarding campus technology.
- Gathers data, deliberates, and makes recommendations including new or revised policies and procedures to address technology use on campus.
- Assesses the need for technology training and makes recommendations to the Faculty Professional Development committee and Career Enrichment Committee.
- Evaluates, discusses, and recommends technology solutions to support student success and college operations.
- Serves as a point of contact for members of the campus community who wish to provide input on technology applications and infrastructure on the campus.
- Makes recommendations to Governance Council and other college committees regarding issues relating to campus technology.
MEMBERSHIP REPRESENTATION:
The Information Technology Committee consists of:
- VP, Information and Institutional Effectiveness (Co-Chair)
- Director, Distance Education (Co-Chair)
- VP of Instruction or designee
- VP of Student Services or designee
- Human Resources Representative
- Library Representative
- Information Technology Services Representative (up to 3)
- Transition to Independent Living (TIL) Representative
- Dean of Instruction and Career Technical Education (CTE) Representative or designee
- High Tech Access Specialist or designee
- Faculty (up to 3)
- Student Representative
Total: Up to 16
MEMBERSHIP AND MEETING POLICIES:
The Vice President of Information and Institutional Effectiveness and the Director of Distance Education co-chair this committee. The Information and Technology Services department secretary communicates the dates, times and meeting locations for the committee, and is responsible for taking and distributing minutes.
MEETING SCHEDULING:
The Committee shall meet on a monthly basis.
GUIDING PRINCIPLES FOR ALL GOVERNANCE COUNCIL COMMITTEES:
All governance committee work at Taft College is expected to adhere to the following guiding principles and expectations
- Have integrity – to be ethical in all of their actions
- Ensure transparency
- Be self-regulating
- Be enthusiastic in matters pertaining to the Committee
- Be knowledgeable about the issues pertaining to the Committee
- Respond professionally
- Encourage others
- Be accountable
Committee members further promise to:
- Maintain a working familiarity with the Committee procedures
- Meet the expectations being placed upon them
- Work within the committee mandate/charter
- Take individual responsibility
- Lead by example
- Remain committed to doing the very best they can do to accomplish committee goals
Governance Committee Goal and Self- Evaluation Timeline
- Committees establish goals to be completed each academic year.
- Each fall the committees self-evaluate their progress on the previous academic year’s goals and set the new set of goals on a form provided by the Governance Council. This form is distributed no later than August 31st.
- Committees submit the self-evaluation to the Governance Council by November 30th each year
Date Reviewed and Approved by ITC for Governance Council approval: April 22, 2022