January 17, 2008 Minutes
Information Technology
MEETING MINUTES
Thursday, January 17, 2008
2:00 pm T-5
Members Present: Adrian Agundez, Patti Bench, Mimi Collins, Rick Garcia, Mark Gibson, Robert Hill, Richard Hudson, Rick Miranda, Michael Rollin, Robert Teel, Linda West, Jim Wyatt, Henry Yong.
Recorder: Michaela Young
Meeting began at 2:10 p.m.
Agenda: Updates Acceptable Use Policy New Security System Upcoming needs Microsoft Office 2007
Updates
- Moving to Office 2007: All labs and library are going to be done. Stall and faculty will be changed over also. Software can be deployed to have individuals load it themselves if they would like to; T5 & T6 are done, T7 & T10 are next on the schedule, then the Library and Swing Space.
- Ash Street dorms are being upgraded to 54 MG – getting ready for 7th
- Plans to double-check the equipment in the new building. It is fully powered and has wireless available – expect to do this with all buildings eventually.
- Mark will split Library into student wireless and college wireless; Student Union will also have wireless; will provide technician for one day to answer questions or look at equipment (by appointment)
- Copier in Swing Space doing well – sometimes stapler is not working right. Contact Michaela for any copier needs/problems.
- Library updates from Mimi: Students get priority first – been in Auto Shop and let students use computers. When Library moves to new building, will have twice as many computers, so public computers will be increased to 18. There is an increased interest in wireless in order to get business interest addressed. Many of the new stations will be laptop stations as many students have laptops now.
Acceptable Use Policy
Adrian has condensed the document from 5 pages to 2 pages. Policy only, not listing procedures. He will have it reviewed by a few more people.
New Security System
- MNS is learning how to make new ID cards for the new security system. Will get with staff to make sure they have schedules for each building.
- Security cameras installed in dormitories already, will have more installed by the main building and quad – eventually also by the science building.
- Images will be available for several days, will be able to print pictures
- Question was brought up on possibly still having keys available for doors? Could have some doors with key-entry only.
Upcoming Needs:
- Some of the areas addressed were voice-mail, e-mail, web-ages, distance learning. What are some other areas group could think of to benefit students?
- Rick is working on Luminis portal – great help for students and faculty/staff. It is still up in the air if e-mail will be totally web-based or not. Could have faculty/staff on First Class if they chose to. Will have tabs for doing P.O.’s, for HR info (e.g. time sheets, leave balances, etc.). Implementation timeline is March. Rick will do a presentation for the group at the next meeting.
- Should have one-page phone list specific to Multi-media to list what each person’s responsibility is in order to be able to contact the right person. Could be added to HR packet. Suggestion was made for the department to have its own web page with FAQ’s, quick-links, etc. to make it easier to address problems. ITS’s goal is to stay consistent and improve level of communication.
- Fax server is a possibility – might want to look at that. It routes through e-mail and students could fax directly to instructors – might be a good idea.
- TCI needs to be updated – still on 2000. Have 117 students at the main right now – goal to pull away from main.
- Mimi asked that we put this on the “to-do” list also: library printers and copiers that require a prepaid card, e.g. putting $5 credit on the student ID card.
Microsoft Office 2007
- Question whether everyone has to go to Microsoft Office 2007 or if they can use Version 2003 through the summer. You can keep 2003 if you want to run both
- Staff could put together cheat sheet on how to do installation for Office 2007
- Holding off on going to Windows Vista. Office 2007 has “One-Note”, which is good for managing classes, etc.
Adrian asked Group to come up with ideas for other technological needs. Have newest in technology and computers right now. Mark said it would be nice to have wireless access points outside, e.g. quad area. Also would be nice to have “Code Blue” stations throughout campus
Next Meeting
The next IT Committee meeting will be Friday, February 15, 2007 at T6.
Adjournment
Meeting was adjourned at 2:55 p.m.