January 21, 2011 Minutes
Information Technology
MEETING MINUTES
Friday, January 21, 2011
10:00 am Sci-11
Members Present: Adrian Agundez, Bill Devine, John Eigenauer, Clarissa Espino, Richard Hudson, Brian Jean, Chad Mickelberry, Ruby Payne, Linda West
Recorder: Michaela Young
Meeting start: 10:00 am
- Approval of Minutes from December 17, 2010 Meeting
The minutes were approved unanimously.
- Change in Email Webpage
Adrian pointed out that the web interface has changed – some of the theme backgrounds changed, allowing for personalization of the page; account information is now also available showing how much space the user has available. He mentioned the Skydrive again which offers a 25-Gig space for users to park data and be able to send a link through email for someone else to be able to see. Bill said that some faculty members had some complaints about the new email. First Class had more of the social network features; many student emails end up in the junk folder.
Adrian explained that as for the social networking, Outlook still has features like “want ads”, etc.
– the user has to subscribe to these groups to receive emails through them. Sometimes the rules need to be re-adjusted also. In reference to students’ emails ending up in the junk mail folder, he will look into outsourcing a spam filter. One of the reasons why so many student emails are going to the junk mail folder is that mass emails are often labeled as spam which is one of the
hidden triggers. Adrian is currently talking to a company by the name of “ad mail” which does
bulk emailing. They quoted him a cost of $1,200 for 50,000 emails a year. Ruby brought up the fact that when they do emailing through Banner, there are a lot of CCC-Apply accounts which are almost always kicked back. Adrian explained that students often overlook the information on having to establish an account with CCC-Apply. He will look into the issue. Bill mentioned that he gets lots of “contact request” pop-ups. Adrian said that it sounded like a virus and he will check it out.
He then informed the group that IT has been working with “Power Save”, loading software on
machines to do an audit to see what times would be best to save energy/cost and how much. G-labs have it loaded now. The software measures power usage during the day and turns the computers off at 10pm and back on at 7am. A PG&E rebate pays for everything for 5 years.
- Wireless Upgrade Timeline
Wireless is being upgraded in Science, the quad and any new buildings coming on campus. Financing was approved and cabling was done during the last week of Christmas break. The equipment was ordered and is expected to be here in March. By then the design should be done to do log-on for anyone coming on campus. There will be a new student login via the web; it will contain a disclaimer to meet digital copyright laws and HEOA. The goal level of density is to support 75 machines per room. Brian asked if Science 4 was wired. Adrian replied that techs were on campus on Monday to finish everything they were not able to get to the first time.
- Other
Ruby asked if Banner student email addresses are rolled over when put in etudes. Clarissa explained that the addresses are entered into Banner but students can change their own email address.
Adrian advised that the February meeting will be canceled as it falls on a holiday; the group will meet again in March.
The meeting was adjourned at 10:30.