May 21, 2010 Minutes
Information Technology
MEETING MINUTES
Friday, May 21, 2010
10:00 am T-12
Members Present: Adrian Agundez, Patti Bench, David Berry, Bill Devine, Clarissa Espino, Mark Gibson, Richard Hudson, Brian Jean, Chad Mickelberry, Tiffany Rowden, Linda West,
Recorder: Michaela Young
Meeting start: 10:02 am
- Approval of Minutes from April 16, 2010 Meeting
The minutes were approved unanimously
- Update on Email Progress
Adrian said that the goal is still to change the MX pointer to Live@edu as of August 1, 2010. IT will
have contact numbers for everyone for possible issues. “How To’s” will be posted by mid June. There
have been questions about moving old email over to the new system. Anything current will be moved over; old email can be parked in a folder – it will be like using Explorer. Per Willy’s suggestion, old mail will be moved to Cougar folders in July. Handouts will be formatted to show screenshots to make instructions easy to understand; handouts will also cover the use of iphone, droid phone, macs, etc. with Outlook. Tiffany asked if Outlook has group calendars. Adrian said they are looking at that. Mark will create a group calendar that can be shared with others. Adrian added that in order to invite other users to meetings, etc. the personal calendar has to be used. Bill Devine asked if email gets dumped after one year. Adrian explained that it depended on the amount of space left. Brian asked if IMap will sync. Mark confirmed. Patti asked if IT will put on a demo for Inservice. Tiffany replied there will be two sessions to cover it (Wed & Thu). Bill asked if everyone on campus is aware of the change. Adrian said he has sent out 3 notices to everyone. Patti advised that many adjunct instructors only read what is in their boxes and it would be a good idea to have something sent specifically to faculty. Adrian will ask Denice and Barbara to post it. He will also have notices posted in the two copy rooms.
- Plans for this Summer
Per Adrian,
- the TechArts buildings will be closed down within 30 days
- IT is moving to different areas
- The G-9 classroom is getting new computers
- Assessment will have a new cart
- There will be software upgrades
- Banner will be upgraded to 8.2
- PCI compliancy will have to be met in July
- He has talked with AMS in reference to a phone system upgrade; AMS will come in August to do the upgrade. There are only very few phone numbers left of the 300 they started with. Patti said they could free up some adjunct lines; adjunct instructors are not using some of these lines. Adrian said he would like to see the phone system packaged to have it replaced every 5 years.
- Other
Dave reported that the Library is replacing its software system as of June 1st with a new catalog and a working search function. Patti asked for an update from Mark on the server move. Mark said that the server rack is installed, the UPS is in; the server will be moved over next week. Patti asked if there is a plan to implement an orientation process. Adrian said he will coordinate with Ricardo. Patti will touch base next week with Ricardo, Adrian and Mark.
Adrian reported Olga’s processes are completed.
Clarissa said she will have to talk to Olga on some issues, e.g. how to make sure that they have the correct information; they might have to do a link to the search.
Linda said that the ISBN#’s for books are not there.
Patti said it might be that she has to look in a different place. Adrian will look into that.
The meeting was adjourned at 10:40.