November 19, 2010 Minutes
Information Technology
MEETING MINUTES
Friday, November 19, 2010
10:00 am Sci-11
Members Present: Adrian Agundez, Clarissa Espino, Ricardo Garcia, Shelley Getty, Mark Gibson, Richard Hudson, Brian Jean, Ruby Payne, Tiffany Rowden, Linda West
Recorder: Michaela Young
Meeting start: 10:05 am
- Approval of Minutes from October 15, 2010 Meeting
The minutes were approved unanimously.
- Mission Statement
Adrian presented IT’s mission statement to the group, explaining some of the content. He said
that it went through many revisions and will now go to Willy for review. He added that the IT department is looking forward to eventually having its own website under TC’s website.
- Concept of collapsing the school network to make it more manageable Adrian explained that TC currently supports an open wireless system (TC dorms) – which will be put under the TC wireless system. Mark will work on this project over Christmas; when a user signs onto the system, he/she will get a disclaimer first. Mark said that as of this week there are 644 connections on the wireless connection. The change to the TC wireless system will allow for more bandwidth.
- Discussion: Tiffany and Clarissa – proper email addresses Adrian said everyone used to have the taft.org email address; campus then switched over to taftcollege.edu. All new employees are only given the taftcollege.edu address now. The question which had come up was if the old taft.org addresses still worked. Adrian explained that they still do work, as the district still owns taft.org. Tiffany said that when the college went to Banner, she had to input all email addresses which then were taft.org addresses. She wondered if they all needed to be changed now. She said that employees could update their email addresses themselves in self-service Banner if they wanted to do so. Clarissa added that a “preferred” box had to be checked to get the information pushed over to the orientation pages. Adrian asked if Instruction wanted faculty to change all their addresses to taftcollege.edu. 1
Tiffany pointed out that the main form of communication defaults to the TC email address. Clarissa advised that users might go in and change their email address to their own, e.g. yahoo address, etc. Tiffany suggested that they would add a note that they had to change it to the taftcollege.edu address. Brian asked why the campus still used the old taft.org addresses. Adrian explained that there were retirees and community members who still used the old addresses. Ruby commented that there should be a standard for campus. Adrian said that this directive needed to come from Henry and Willy. Brian suggested making a recommendation to take to both Henry and Willy. Tiffany agreed. Ruby said they should make the decision now as there might not be a meeting next month with the Holidays approaching. Adrian said they would make a recommendation that staff and faculty will use the taftcollege.edu email address as a standard campus-wide.
- Other
Brian asked if there was a way to do a scan to see what email addresses are currently being used for primary email addresses. Adrian said they would have to build a query in banner or go to each individual account. Rick asked if they could do a filter Adrian said they could not. Brian brought up the issue with lots of email still ending up in spam folders. Kamala had an email from Willy go to her junk mail folder the other day. Adrian said he has looked at different things, e.g. save senders lists, etc. Tiffany added that she had some emails go to junk mail although the sender had been put on the save senders list. Adrian said creating rules is another way to address the issue. Ruby asked what the issue was in Science with the doors not locking/unlocking. Adrian explained that sometimes the system crashes and they have to re-start it. The only way they can address it is to be notified when it happens. Brian asked if file size for emails can be increased to more than 10 megabits. Mark said that the size is dictated by Microsoft. Adrian suggested moving big files from a big server to another big server. He could also send a letter to live.com to see if they are able to increase the file size.
The meeting was adjourned at 10:40.