October 15, 2010 Minutes
Information Technology
MEETING MINUTES
Friday, October 15, 2010
10:00 am Sci-11
Members Present: Adrian Agundez, John Eigenauer, Clarissa Espino, Ricardo Garcia, Mark Gibson, Richard Hudson, Chad Mickelberry, Ruby Payne, Linda West.
Recorder: Michaela Young
Meeting start: 10:03 am
- Approval of Minutes from September 17, 2010 Meeting Linda moved to approve the minutes. Ruby seconded the motion. The minutes were approved unanimously.
- Update: TC Service Requests Adrian said they have created a guest account in IssueTrak. It shows reports of anything that is open from August 2010 on forward; it lists items in progress, who is assigned to items, etc. According to Adrian, this is still an on-going process. Rich is in charge to do follow-up, inventory, etc. The goals is to eventually be able to track the age of equipment, items ready for e-waste, and other things. Rich advised that the address for the guest account is tcsr.taftcollege.edu; User name is tcsrguest; the password is tcsr. He pointed out that the requests are listed by priority and he did a demonstration on how the system works.
- Wireless Coverage in the Science Area and the Quad Adrian said that they expanded the TC Dorm wireless connection from 221 to 2000 with the growth of wireless devices mainly from students on campus. He explained that the system is a first come/first serve system – a free & open system. He would eventually like to go to a 10-gig system; there are 780 devices on the campus wireless system, not including telephones and fax machines. There are more IMacs and 130 IPads coming. They are trying to keep the bandwidth robust and would like to be able to provide more services. He said they need to take a look at the infra structure. They need a more robust structure for the science building and the new quad as well as the new Tech Arts and TIL building for security, code blue systems, etc. The goal is to get this accomplished through Christmas at a cost of approximately $100,000. John asked where the monies were going to come from. Adrian advised that the monies are coming from mostly Measure A.
- Discussion on Technology Plan
Adrian said he is currently working on an master technology plan with the four areas of focus
being:
- Instructional Technology
- Organizational Structure & Governance
- Administrative Information System
- Information Technology Infrastructure
Linda said this looked like it encompasses a large enough area.
- Other
Adrian informed the group that Outlook for Mac is available now. They will get it out soon after practicing with it first. They have had issues with communication adapters with fax machines. They are trying to find a solution. They have looked at fax servers as a solution. This would mean that faxes would be delivered through the email system and users would be able to fax from the computer or copier directly. Chad added that this would eliminate the need for fax machines. Ruby asked about using the copier to send faxes. Chad explained that the copier would work for sending hardcopy paper; anything else in document format would be sent via computer. Ruby asked how it would be sent via computer and if the user would use a number. Adrian explained that the user would have groups with specific numbers. Chad added that one disadvantage would be that the user would receive fax spam. Ruby asked if there was a limit to the numbers a user would have. Adrian said there was not. He added that the fax server would also add better security. Linda asked if there was a way not to have incoming yahoo mail end up in the junk folder. Rich said they will need to create the rule for that. Adrian will check on it.
The meeting was adjourned at 10:32.