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Information Technology <\/strong><\/p>\n MEETING MINUTES<\/p>\n Friday, February 19, 2010<\/p>\n 9:00 am T-12<\/p>\n Members Present: <\/strong>Adrian Agundez, Clarissa Espino, Rick Garcia, Val Garcia, Shelley Getty, Mark Gibson, Dick Holden, Richard Hudson, Brian Jean, Rob Teel, Linda West<\/p>\n Recorder: <\/strong>Michaela Young<\/p>\n Meeting start: 9:08 am<\/p>\n Adrian asked input to be able to allow for as many people as possible to attend meetings.<\/p>\n The minutes were approved unanimously.<\/p>\n Adrian said that he is trying to find an e-mail provider that suits the needs on Campus. Currently First Class costs the college $7,000 for the license, $6,500 for anti-spam along with new servers ($10,000 \u00ad$14,000) which adds up to appx. $25,000. Adrian has been looking at Microsoft.edu which is free of charge. Willy for example is looking for lots of options to be able to do things on the go. First Class is not ideal for smart phones. He listed some of the advantages\/disadvantages for Microsoft.edu as follows: Advantages:<\/p>\n <\/p>\n Taftcollege.edu Disadvantages:<\/p>\n Brian asked about the timeline. Adrian said he is looking at a target date of July 1st<\/sup>. Brian asked when the First Class license runs out and Adrian advised it runs out in August. Mark added that staff cannot see faculty news. Brian suggested creating a new folder that everyone could access. Val advised that Willy needed to have the issue on the IR website for Planning Council to be able to take a look at in one shot for strategic planning (Accreditation is requesting that IR site is reference point) Adrian said they could link the threads to the IR website. Brian said Adrian should get together with Willy and makes a decision and then let them know.<\/p>\n Adrian explained that they needed to define needs and have a cost plan to maintain anything from hardware to licensing as part of a planning process as recommended by the accreditation team; he would like to see a 4-year replacement plan. TC has never had a replacement plan. Leases are a good option also. (It makes e-waste less of a problem and provides a constant annual cost per contract) Brian pointed out that Apple buys equipment back \u2013 they even pay for shipping and they pay for the old equipment. He will contact the representative and let Adrian know.<\/p>\n There were discussions with Willy and the Architects on how to set up classrooms. It was decided there should be classrooms and labs. Some want traditional, others want non-traditional setup. Brian said that they should consult with faculty and get them what they need; standardization is important to make it easier to use equipment, e.g. projectors. They should be the same as in Science. Val suggested designing flexible rooms with movable tables, etc. Dick commented that cost is an issue if the goal is to have ultimately flexible rooms; Instruction sets the schedule but they should talk with faculty who actually teach there. A mix of flexible and non-flexible would be best. Val explained that they are going to have instructors competing for set rooms if they are not flexible. Instead, it would make more sense to have rooms that fit anyone\u2019s needs, especially as small colleges have limited amount of space. Brian said that in general Instruction does well communicating with faculty; faculty was supposed to get flexible rooms in Science 6; id did not happen because of furniture issues; it will be difficult to plan it right. Adrian advised that he needed the Committee\u2019s suggestions and recommendations to take to Willy. Brian asked if IT keeps an inventory spreadsheet of all equipment to project year by year what equipment needs to be replaced. Adrian said they are working on a list in IssueTrak to be able to provide Willy with planning tools.<\/p>\n Wayne is up to 4TB backup a week. He suggested to Adrian that the file server backup be limited to data files and not media files like music and videos. Brian said that most faculty has the Z:drive set up. Most people do not know if data is saved on Cougar\u00adfs; he asked what the problem was with 4TB of backup. Mark explained that it was a cost issue. The cost of server hard drives is outrageous; they are running out of space; Adrian added that Wayne is using 5 tapes a week for backup; the server itself has limitations too.<\/p>\n Val asked if they were talking about personal information only. Brian asked how one can tell the difference if it is personal. Rich suggested giving everyone a certain quota. Val asked if there is a policy in place on the Z: drive. Adrian advised there is not. Brian suggested sending out an e-mail asking that personal videos, etc. be moved because they might not get backed up and see if this helps the issue. As phase 2 another e-mail could advise that personal data need to be on the appropriate streaming server. Adrian will send out an e-mail. Adrian mentioned that they are still evaluating Windows 7; they have encountered problems with print drivers; they will have to go to generic print drivers for some older printers. Brian added that it won\u2019t take long for Window 7 servers to catch up. Adrian said that at the end of the semester he will have Rich and Chad put out lists asking for input on classroom needs for software.<\/p>\n Brian said that he had asked for some action items a few meetings ago:<\/p>\n o Big Brother issue \u2013 problems with the real server going down; it needs to be replaced; they have media servers going down and Big Brother was supposed to fix that. Why does Big Brother not catch that?<\/p>\n Mark explained that certain servers outside the firewall are not picked up by Big Brother. Brian asked if SMS issues have been worked out. Mark advised that they have not been worked out yet. Adrian asked if Mark could bring these media servers on. Mark said he could not. Brian suggested contacting Apple support to have them help figuring it out. Mark said he asked Rob to have the Apple engineers take a look when they come out. Brian suggested setting up the Mac Minis for testing with Big Brother; he asked if the college pays for support and if so to contact Big Brother tech support.<\/p>\n The meeting was adjourned at 10:06.<\/p>\n <\/p>\n\n
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