Information Technology
\nMEETING MINUTES
\nFriday, April 18, 2008
\n10:00 am T-6<\/p>\n
Members Present: Adrian Agundez, Mimi Collins, Jack Gallon, Rick Garcia, Mark Gibson, Richard Hudson, Brian Jean, Chad Mickelberry, Mack Stephenson, Rob Teel, Linda West, Henry Yong.
\nRecorder: Michaela Young
\nMeeting start: 10:02 am
\nAgenda: Video Server Update: Real vs. Quick time
\nCopier replacement
\nVideo Server Update:
\nAdrian explained that TC is currently using Real and is considering going to Quicktime. The Real server has been used for at least 4 years now and has reached its limit and age. He said they needed to ask themselves if they wanted to maintain the standard of Realtime. Adrian advised that he did not budget for replacing this server and would have to talk to Willie about the funding. He discussed that Windows Media is still a strong contender but in his opinion Quicktime supersedes Real.
\nRob stated that the new videos were made with Quicktime and they needed to decide which way they wanted to go.
\nMark explained that no matter which way they decided to go, they would have to purchase a new server. The cost would be approximately $7,500 to $10,000, which offers a \u201cmiddle-of-the-road\u201d solution. The issue is space and the Real server ran out of space. He pointed out that the IBM box could be extended; the Apple would need external space.
\nRob said that mpeg4 could do more video.
\nJack Gallon asked what would happen to what is on the server now \u2013 will it transfer?
\nRob explained that it will not transfer but they could do audio capture or audio\/video capture.
\nAdrian suggested putting together a list for the next semester to get priorities from faculty of which videos are still needed.
\nRob showed two videos to demonstrate the difference \u2013 mpeg4 with 1.4 megabites loads faster, uses up less space.
\nMark discussed the cost, stating that the Real server annual cost is appx. $1000.00; with Apple you would have the initial software cost but maintenance is free after that.
\nAdrian pointed out that Quicktime is more secure, as, contrary to Windows Media, it does not let you copy and paste onto the desktop.
\nBrian added that they do a lot of projects embedding, etc. Quicktime has an easier, friendlier format to work with.
\nAdrian inquired on the possibility of putting videos on CD-ROM to have available at the prison.
\nMark said they could fill out the license request from Apple free of charge.
\nRob requested that they go with at least Version 7 of Quicktime.
\nAdrian added that it needed to be compatible for students at TCI and other students.
\nMark pointed out that the server is using 1% of CPU time on Quicktime when running videos versus currently 3%. He is not sure if it is linear or not.
\nAdrian asked if the group wanted to go with Apple or IBM server as a platform.
\nMark suggested going with Apple \u2013 native with Apple.
\nBrian is planning on purchasing the server with Title V budget funds.
\nThe group made a unanimous recommendation to go to Quicktime
\nMark suggested that Rob get training to keep up the server.
\nBrian stated they will maintain the server \u2013 it will have a 3-year warranty, they will support the hardware, if IT
\nwill support the training.
\nMark will set up and configure a back-up server to have a back-up plan if the server went down.
\nBrian asked Jack Gallon if they were doing embedded captioning. Jack replied they did not want to do that; they
\nwill send it out to have it done; it was not a financial issue for them.
\nCopier Replacement
\nAdrian discussed the bad condition the copier in the mailroom was in. He said the machine already has run over 7
\nmillion copies. The lease expires the end of April and Adrian asked the group to make a recommendation to
\nreplace the old unit and not re-new the lease.
\nMimi said it was too late in the game now but for the future the college might want to consider going with a
\ncentralized program as a cost saver.
\nAdrian added that he would like to see a full-blown color copier system maintained by a designated person or
\nremote printing.
\nBrian stated that the college is quickly approaching a need for that. The copier in G-2 is a back-up and another
\nunit to replace the one in the mailroom is a must.
\nThe Committee made a unanimous recommendation to replace the copier in the mailroom.
\nChad inquired who would service the replacement unit.
\nAdrian advised Ikon has provided better service and would service the unit. Adrian then advised the group that
\nMichaela will be sending out a new version of the AUP. Brian has reviewed it with Adrian and the group now
\nhad to come up with an acceptable version to be submitted to Willy for final approval.
\nAdrian then informed everyone that Mimi\u2019s department was moving soon.
\nMimi said they will have Faculty Friday in May 16 in the new building. She will have an open-house tour on that
\ndate. She pointed out that this is a community-shared building and it will be opened up to the public.
\nAdrian discussed that the security cameras are coming up on-line now and cameras will be in place to watch
\nwalkways and hallways.
\nHe stated that Student Banner should be live next week for Summer II and Fall registration. Rick has been
\nworking on Luminis and they will do a slow roll-out in June\/July.
\nBrian inquired on the status of the e-mail issue edu versus org.
\nAdrian explained that edu will have an automatic forward to org. Willy voiced some concerns and would like to
\nsee First Class more portable for mobile devices. He asked if they want to go with Luminis or an exchange
\nserver. There are not charges or limits on accounts in Luminis. Adrian said they sent out a survey and received
\nfeedback that the survey was too hard to understand, so they will release another survey which might be more
\neasily understood. He advised that they could afford Microsoft Outlook and could look also at open-source
\nproducts. This issue will have to be re-visited but Taft.edu will not be changed for now.
\nBrian asked if the college would always have edu?
\nMark said that would depend on what they decide to go with for e-mail \u2013 we are only allowed one edu.
\nBrian pointed out that faculty wants to keep edu and asked if Sungard could change it from org to edu.
\nAdrian stated that it will cost $15,000 to re-load everything through Sungard. Adrian has talked with people who
\nuse CMS. Luminis comes with Course Studio System. They removed it and moved in \u201cmoodle\u201d, a free, opensource
\nmanagement system, which is very flexible to work with.
\nHenry inquired on the possibility of a new mode of distance learning \u2013 video conferencing. He asked if they had
\ntwo more systems on campus, would there be enough fiber backbone to support it?
\nAdrian said this was very do-able and could be done very quickly. He would like to see a video streaming server
\nto have, e.g. web- conferences from your desktop through webcams, etc. CCC-Confer is free through the
\nChancellor\u2019s office.
\nBrian said that the current version has web-cam capabilities.
\nAdrian said that this was a good possibility and he would like to see that in the future.
\nThe meeting was adjourned at 10:55 am
\nMeeting was adjourned at 10:55 am<\/p>\n
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