{"id":782,"date":"2008-09-19T15:41:06","date_gmt":"2008-09-19T15:41:06","guid":{"rendered":"http:\/\/ct-test-wp.taftcollege.edu\/itc\/?p=67"},"modified":"2008-09-19T15:41:06","modified_gmt":"2008-09-19T15:41:06","slug":"september-19-2008-minutes","status":"publish","type":"post","link":"https:\/\/committees.taftcollege.edu\/itc\/september-19-2008-minutes\/","title":{"rendered":"September 19, 2008 Minutes"},"content":{"rendered":"<p style=\"text-align: center\"><strong>Information Technology<\/strong><br \/>\nMEETING MINUTES<br \/>\nFriday, September 19, 2008<br \/>\n10:00 am T-12<\/p>\n<p>Members Present: Adrian Agundez, Dave Berry, Rick Garcia, Mark Gibson, Richard Hudson, Brian Jean,<br \/>\nLinda West.<br \/>\nRecorder: Michaela Young<br \/>\nMeeting start: 10:05 am<br \/>\n1. Approval of minutes from ITC Meeting on April 18, 2008<br \/>\nThe minutes were approved unanimously<br \/>\n<span style=\"text-decoration: underline\">2. ACS (Access Control Server) \u2013 presentation by Mark Gibson<\/span><br \/>\nMark explained that the ACS is a backbone providing support for switches to allow devices to be mobile. This means<\/p>\n<ul>\n<li>One can plug into the network and be connected to the internet.<\/li>\n<li>It provides better control over wireless access points (authentication-based)<\/li>\n<li>Guest accounts can be created to allow timed access with username, password and a Mac address.<\/li>\n<\/ul>\n<p>Brian asked if this could be done without the Mac address as they have had problems with that and Mark confirmed that it could be done.<br \/>\nBrian then asked when it would be ready.<br \/>\nMark explained that the server is in place and the hardware portion is finished; once the VPN is done the wireless port can be addressed.<br \/>\nAdrian added that this would help cut down on staff involvement.<br \/>\nBrian asked if the ACS was going to be obsolete if we were going to be a hotspot (meaning anyone could walk in and access the internet).<br \/>\nAdrian explained that the ACS would help separate things out and would serve as a means to be able to monitor email traffic coming in or going out.<br \/>\nBrian asked when this will be completed.<br \/>\nMark advised that he will have to plan a downtime \u2013 he wants to bring all wireless together and lock it down to be better able to watch it. He hopes to have it ready for spring semester.<\/p>\n<p><span style=\"text-decoration: underline\">3. Classroom Technology Needs \u2013 general discussion<\/span><br \/>\nAdrian said he wanted to know what the expectations were for classrooms in regard to technology<br \/>\nneeds. He is looking at the science building and the needs there. He asked if VHS was still needed and<br \/>\nif the projectors should be kept the same. The goal is to have every room equipped with the necessary<br \/>\nitems to avoid having to move equipment around. He then asked if the group would like to see the use of<br \/>\ndata projectors or LCD monitors.<br \/>\nDave Berry asked about the cost for each.<br \/>\nAdrian advised that the cost for an LCD monitor is approximately $1,600 versus approximately $1,090<br \/>\nfor a data projector and screen.<br \/>\nBrian pointed out that the LCD monitor is stationary and could not be moved around like a data<br \/>\nprojector, which might be okay for some rooms but not for math.<br \/>\nAdrian asked if they would want to go with the LCD monitors for the meeting room in the science<br \/>\nbuilding and the tech buildings.<br \/>\nBrian said that faculty had decided on overhead projectors and white boards in the conference room in<br \/>\nthe back \u2013 he did not know about the meeting room.<br \/>\nAdrian advised he would order a few new projectors to be ready when swing space was being moved.<br \/>\nHe then pointed out that DVD\u2019s do not run well from laptops and asked if they should go strictly with<br \/>\nDVD players or VHS also.<br \/>\nBrian suggested getting combos.<br \/>\nAdrian then addressed presentation carts. He said that they currently have 5 carts; 2 of them run older<br \/>\nversions of Windows and they will be replaced. He asked if more carts were needed.<br \/>\nMark commented that it would be better instead to have each room equipped other than the buildings<br \/>\nstill being re-built.<br \/>\nRich added that he would like to see extra ports for laptops. It might be a good idea to have speakers<br \/>\nmounted in the rooms to hook into.<br \/>\nMark said each room should have a box with network connections and audio in the instructor\u2019s area.<br \/>\nAdrian mentioned a company by the name of \u201cExtron\u201d who designs \u201csmart classrooms\u201d with products<br \/>\nlike controllers for VCR\u2019s, etc.<br \/>\nBrian voiced his concerns saying their reputation was unknown and it might be hard to fix things when<br \/>\nthey break. He said that Rich\u2019s suggestion for audio made sense. It had not been discussed before, but<br \/>\nwith the new construction it might be a good idea to have surround-sound-type audio in each classroom.<br \/>\nAdrian pointed out that they have built-in AV boxes to plug everything into but right now is it is an<br \/>\nempty box with 2 2\u201d pipes going up the ceiling with the power possibly being 5\u2019 away. He wants to<br \/>\nchange that to have power running to the box.<br \/>\nHe then addressed the issue of how soon Vista was needed on campus and suggested waiting as there<br \/>\nwere plenty of issues with Banner to be dealt with currently and there were other issues with<br \/>\ncompatibility with other products still.<br \/>\nLinda pointed out that all her textbooks assume the use of Vista.<br \/>\nBrian asked if Vista could be used just for the labs.<br \/>\nAdrian replied that once one area uses a new product usually everyone wants to use it. If there is a real<br \/>\nneed for it, however, every machine needs to have 2-4 gigs of ram.<br \/>\nBrian asked Linda if not having Vista was creating problems for her. She said that the students don\u2019t<br \/>\nreally notice it.<br \/>\n<span style=\"text-decoration: underline\">4. Issue Track \u2013 presentation by Richard Hudson<\/span><br \/>\nRich explained that Issue Track is an all-in-one helpdesk solution which keeps track of hardware,<br \/>\nsoftware and also provides a ticket system. Currently there is no way of prioritizing or looking at a<br \/>\nhistory of what has been done. Rich said that he has done some asset management which enables him to show equipment, model numbers, serial numbers, Mac addresses, etc.; requests can be submitted via the use of drop-down lists.<br \/>\nAdrian explained that the program is tied to the active directory and there will be a link on everybody\u2019s desktop; it will track requests with time, date, etc.; it will also be used by Maintenance\/Operations and Institutional Research (requests for reports).<br \/>\nRich pointed out that this program also provides a history of how the process was addressed in the knowledge base for future reference. These references would allow people to troubleshoot some issues themselves if they wanted to.<br \/>\nAdrian added that another available option is to have an e-mail sent to the person responsible for the task to let them know they have a pending request.<br \/>\nBrian asked when the program was ready to be implemented.<br \/>\nRich said that more data needed to be entered in the active directory and there was no projected date yet.<br \/>\nAdrian said that maybe in 2 months they can come out with a \u201clight version\u201d.<br \/>\n<span style=\"text-decoration: underline\">5. Science Building Update<\/span><br \/>\nAdrian advised that the original plan was for construction to be done in July, was then moved to October 15th, and the current projected date is sometime in November.<br \/>\n<span style=\"text-decoration: underline\">6. Apple Server Update (Rob Teel)<\/span><br \/>\nRob was out sick \u2013 this item was cancelled.<br \/>\n<span style=\"text-decoration: underline\">7. Other<\/span><br \/>\nBrian pointed out that hardly anyone had shown up for the meeting and was wondering if maybe this was not a good time for the Committee to meet.<br \/>\nAdrian advised that Michaela will contact all Committee members to find out.<br \/>\nBrian addressed the issue of the meeting room in the science building again and asked if more input was needed.<br \/>\nAdrian said that faculty input was needed.<br \/>\nBrian added that the Math Department will have its own small conference room &#8211; the big conference room is going to be used by the whole campus. He asked if Linda was the one to handle scheduling.<br \/>\nAdrian will talk to facilities.<br \/>\nBrian suggested using the big conference room to have a good sound system installed; this would also provide feedback to IT with everyone using it.<br \/>\nAdrian will look into that.<br \/>\nThe meeting was adjourned at 10:04 am.<\/p>\n<hr \/>\n<p>&nbsp;<\/p>\n<p><a href=\"http:\/\/ct-test-wp.taftcollege.edu\/itc\/wp-content\/uploads\/sites\/21\/2015\/06\/091908-Minutes.pdf\" class=\"mtli_attachment mtli_pdf\">091908-Minutes<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Information Technology MEETING MINUTES Friday, September 19, 2008 10:00 am T-12  Members Present: Adrian Agundez, Dave Berry, Rick Garcia, Mark Gibson, Richard Hudson, Brian Jean, Linda West. Recorder: Michaela Young Meeting start: 10:05 am 1. Approval of minutes from ITC Meeting on April 18, 2008 The minutes were approved unanimously 2. ACS (Access Control<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[14,7],"tags":[],"class_list":["post-782","post","type-post","status-publish","format-standard","hentry","category-14","category-minutes"],"_links":{"self":[{"href":"https:\/\/committees.taftcollege.edu\/itc\/wp-json\/wp\/v2\/posts\/782"}],"collection":[{"href":"https:\/\/committees.taftcollege.edu\/itc\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/committees.taftcollege.edu\/itc\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/itc\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/itc\/wp-json\/wp\/v2\/comments?post=782"}],"version-history":[{"count":0,"href":"https:\/\/committees.taftcollege.edu\/itc\/wp-json\/wp\/v2\/posts\/782\/revisions"}],"wp:attachment":[{"href":"https:\/\/committees.taftcollege.edu\/itc\/wp-json\/wp\/v2\/media?parent=782"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/itc\/wp-json\/wp\/v2\/categories?post=782"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/itc\/wp-json\/wp\/v2\/tags?post=782"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}