Special Meeting Minutes
November 23, 2015
Café Conference Room
8:10 a.m. to 9:00 a.m.

Present: Michelle Beasley, Paul Blake, Geoffrey Dyer, Vicki Jacobi,
Michael Jiles, Tina Mendoza, Debora Rodenhauser and Brandy Young

Absent: Abbas Jarrahian and Mark Williams

Approval of Minutes from November 20, 2015
The minutes from November 20, 2015 were approved without changes.

Selection of focus area to begin formulating SLO Policy
Vicki Jacobi submitted a draft Board Policy proposal for Student Learning Outcomes. The proposal reads as follows:

Student Learning Outcomes
Reference: (anything in Ed Code; Title 5; US Department of Education Regulations….; 34 Code of Federal Regulations; ACCJC Accreditation Standards [I.A.2; I.B.1; I.B.2; I.B.5; I.B.6; I.B.8; I.C.1; I.C.3; I.C.4; II.A.1; II.A.3, II.A.12; II.A.13; II.A.16; 11.B.3; II.C.2; III.A.6; IV.C.8)
The courses and programs of the District shall be of the highest quality and, as such shall be assessed to determine level and depth to ensure student learning, allowing for collegial discussions for continuous improvement. To that end, the District shall relay primarily on the Academic Senate for establishment of procedures in consultation with the Superintendent/ President or designee, for the development and review of all Student Learning Outcomes (SLOs) including their establishment, modification, or discontinuance.
Furthermore, these procedures shall include:
1. Appropriate involvement of the faculty and Academic Senate in robust, campus-wide dialogue
2. Five (5) year review (or sooner) of SLOs within context of Course Outline of Record and Comprehensive Program Review
3. Assessment of Learning Outcomes and describe learning gaps
4. Consideration of outcome data disaggregated by subpopulations to identify performance gaps
5. Application of outcome data through the Annual Program Review process as evidence for resource allocation

The draft Board Policy was discussed in detail and the Committee agreed to submit the proposal to the Academic Senate on December 7, 2015. The Committee was also in agreement to begin with the Board Policy and once approved develop the Academic Procedures to uphold the policy. The Committee will focus on the four areas originally recommended at the November 20th meeting:
1. Timeframe for assessments
2. Number of SLOs per course
3. Schedule of assessments
4. Additional assessments – other SLOs, Course, Program, Institutional, and Gen Ed

In order to address item number four: Additional Assessments, the alignment of CSLOs to PSLOs will need to be completed by all instructional departments. An eLumen demonstration using the Direct Support Education degree will take place at the next SLO/ASC meeting. This demonstration will help to familiarize the Committee members with the mapping/alignment function within eLumen. The goal is to present the mapping/alignment function to faculty on SLO Day during the January inservice.
Other discussion regarding SLO Day and addressing the “How” and “Why” questions:
Start with PSLO foundation on SLO Day then work on Program Review (analyze Outcomes Data), once completed link CSLOs to PSLOs.
To answer the “Why” question:
1. Future Board Policy, ACCJC Standards, and Department of Education
2. Continuous improvement – Code of Ethics
3. Structure – to assess
4. Program Review and resource allocation

Next Meeting – Monday, November 30, 2015 at 8:10 a.m. to 9:00 a.m. in the Cougar Room

Respectfully submitted by Brandy Young

Special Meeting Minutes 11-23-15

1. Approval of Minutes from November 20, 2015
Selection of focus area to begin formulating the SLO Policy
1. Timeframe for assessments
2. Number of SLOs per course
3. Schedule of assessments
4. Additional assessments – other SLOs, course, program, Institutional and Gen Ed

Agenda 11 23 15

Present: Michelle Beasley, Paul Blake, Geoffrey Dyer, Abbas Jarrahian, Michael Jiles, Tina Mendoza, Debora Rodenhauser and Brandy Young
Guest: Sharyn Eveland
Absent: Vicki Jacobi and Mark Williams

Approval of Minutes from October 16, 2015
The minutes from October 16, 2015 were approved without changes.

Institutional Effectiveness Partnership Initiative (IEPI) Visit
Geoffrey begin the overview with some background for IEPI:

Peer Review Teams (PRT) – The IEPI group is made up of a group of collegiate peers that visit schools in order to give feedback on specific areas of need.

In the spring 2014 semester, Taft College submitted an application to the IEPI group requesting a visit to the campus to assist with Program Review and SLOs with a focus on budget allocation.

The College included the upcoming IEPI PRT visit as an Actionable Improvement Plan in the 2015 Self Evaluation.

Upon arrival, the PRT met with Administrators, the Strategic Planning Committee, the Professional Development Committee, SLO/ASC and other staff that are directly involved with program review and SLOs.

The PRT asked questions about what worked and what wasn’t working.

In late December or January, the PRT will submit a report with feedback regarding their observations.

The College can then develop a formal plan of action.

The PRT will have two more follow up visits.

There is a one-time $150,000 fund that may be issued from IEPI to help facilitate and implement the new plan.

If the College is allotted the $150,000 a third follow up visit from the PRT will take place to gauge how well the College is implementing the plan.

SLO Policy – Begin Conversation
Even though the College has been assessing SLOs for many years it is still unclear what the procedure or policy is. Geoffrey asked the SLO/ASC members what they felt was the College’s SLO policy. Their answers were as follows:
Do your assessments annually.
Social Sciences assesses the Big Picture SLO division wide.
The division chair dictated what SLOs to assess.
Department selective is the usual practice.

Geoffrey gave a brief history of SLOs and the assessment process:
In 2009 the Academic Senate and Planning Council (Governance Council) approved a process for SLO assessment which was for faculty to assess one CSLO and one PSLO.
Over time this process was no longer followed. There are a few departments that still utilize this process, but overall the majority do not assess PSLOs.
New faculty stated that there is a need to have a distinction between SLOs and course objectives since SLOs and course objectives are on the Course Outlines of Record.
It was stated that there is a need to revisit and reteach policy.
SLO Day during inservice:
There will be three ours at the beginning of SLO Day for faculty to assess their SLOs.
The rest of the day may be used for discussion of SLO data.
There should be training offered during this time as well.

The eLumen mapping tool and reporting:
There is a question of how SLO data is aggregated once CSLOs, PSLOs and ISLOs are mapped (aligned).
Brandy will contact the eLumen team and ask for a clear description of how the reporting is generated.

Two models were discussed regarding SLO assessment:
All CSLOs, +1 PSLO, +1 GE SLO, +1 ISLO should be assessed each semester (OR)
All CSLOs are assessed but a schedule and a flexible plan is decided upon by the department.

It was decided by the committee that a special meeting will be held on Monday, November 23 to choose a focus area in order to begin the formulation of the SLO Policy. There were four areas recommended as a starting point:
Timeframe for assessments
Number of SLOs per course
Schedule of assessments
Additional assessments – other SLOs, course, program, Institutional and Gen Ed

Next Meeting: Monday, November 23, 2015 – 8:10 to 9:00 a.m. in the Café Conference Room
Respectfully submitted by Brandy Young

Minutes
October 16, 2015
Café Conference Room
8:10 a.m. to 9:00 a.m.

Present: Geoffrey Dyer, Vicki Jacobi, Abbas Jarrahian, Michael Jiles, James May,
Tina Mendoza, Debora Rodenhauser and Brandy Young

Absent: Paul Blake, Michelle Beasley and Mark Williams

Approval of Minutes from September 18, 2015
The minutes from September 18, 2015 were approved without changes.

Review Charter and Approve
The charter was reviewed and approved with the following changes:
First Page
The fourth bullet will now read, “Using the current accreditation standards, identify areas to improve the college’s progress in student learning outcomes and take action to move the college forward in using assessment data for decision making.”
The seventh bullet will now read, “Ensure that faculty are in the primary position of authority in these processes.”
The eighth bullet will now read, “Establish and facilitate assessment practices that are meaningful and will improve student learning outcomes.”
Add a twelfth bullet that reads, “Give input to the Strategic Planning Committee, the Curriculum and General Education Committee and Academic Senate on the role of Student Learning Outcomes in Annual Program Review and Comprehensive Program Review.”

Second Page
The first bullet will now read, “The Chair is responsible for reviewing minutes, processing requests, and building agendas and briefs in advance of monthly meetings.”
The third bullet will now read, “The committee as a whole will draft policies, guide college-wide action, and identify and provide resources as appropriate to the culture of Taft College and accreditation standards.”

Review Course Level SLO Status – SLO Presentation Report Feedback
Committee members were asked to take the SLO Presentation report back to their divisions for review and “clean-up” of SLOs. Discipline faculty were asked to review the course SLOs and make changes or deletions where needed. Two divisions turned in their changes: Math/Science and Liberal Arts.

ACCJC Standards
At the September 18th meeting it was recommended that each committee member familiarize themselves with the current ACCJC standards and how they relate to SLOs. This agenda item was not discussed directly at this meeting but will remain on the agenda for future discussion.

Presentation of Studio Arts Program
Vicki gave a presentation on the structure of the Studio Arts AA-T degree and demonstrated the flow of SLOs from the course level up to the institutional level through the program.

Other
New members of the committee had questions regarding the actual role of SLO/ASC. They wanted to know what part the committee played in the development of SLOs. There is a question of where the authority lies in the SLO assessment process. It was recommended that the committee develop a policy regarding the SLO process, mainly how many SLOs should be assessed per semester, and present it to the Academic Senate.

Next Meeting: November 20, 2015 – 8:10 a.m. to 9:00 a.m. in the Café Conference Room
Respectfully submitted by Brandy Young

Minutes 10-16-15

Agenda 11-20-15

Present: Michelle Beasley, Paul Blake, Geoffrey Dyer, Vicki Jacobi, Abbas Jarrahian, Michael Jiles, James May, Tina Mendoza, Debora Rodenhauser, and Brandy Young

Absent: Mark Williams

The Committee opened the meeting with introductions of new members, Abbas Jarrahian, Tina Mendoza, and Debora Rodenhauser. Vicki welcomed everyone back and gave a brief overview of the function of the committee.

REVIEW CHARTER
A copy of the Charter was distributed. Brandy will send out an electronic version to all Committee members. The members will review the Charter and send any recommendations to Brandy. The goal is to have the revised Charter finalized at the October16th meeting. The Committee members were given the charge to review the new ACCJC 2014 Standards. The new Standards have changed slightly and the Committee should be familiar with areas regarding Student Learning Outcomes. There is a bulleted list of items on the current Charter that are outdated and these will need to be updated. It was recommended that the Committee review other Charters to see what other schools are doing. Brandy will email a couple example Charters from other schools. If it is decided that changes to the Charter are to be made, the recommendations will be taken to the Senate first. It was also suggested that the Committee check the Administrative Policy on updating Charters. This item will be on the October 16th agenda and approval of the Charter will take place after Senate approval.

SET GOALS FOR 2015/16
The goals that the Committee would like to accomplish this year are:
• Have all course level SLOs up to date. Each course should have course SLOs written. Each Committee member was given a list of all CSLOs from their Division. The Committee members have been asked to take the list back to their Division and review all CSLOs with discipline faculty. Faculty should look for accuracy, relevancy and currency within their CSLOs, as well as how well those CSLOs align with program SLOs. Request to inactivate those CSLOs that are no longer relevant. Committee members will bring back their recommendations/updates to the October 16th meeting. Brandy will make all needed changes in eLumen and appropriate files.
• Become familiar with the new ACCJC Standards and understand the SLO portion of those standards and how they relate to the College.
• Lead the way in facilitating the SLO process in order to meet the Standards.

OTHER
Michael Beasley has volunteered to review all course syllabi against the course SLOs in eLumen for accuracy and completeness.

Next Meeting: October 16, 2015 – 8:10 a.m. to 9:00 a.m. in the Café Conference Room.

Respectfully submitted by Brandy Young

sloasc-9-18-15-minutes

Present: Joe’ll Chaidez, Geoffrey Dyer, Vicki Jacobi, Michael Jiles, James May, Michelle Oja, Mark Williams, Brandy Young

Approval of Minutes from January 23, 2015 – Approved without changes

Continue discussion about review and approval of SLOs (Original agenda items 3 and 4 combined)

• Points of discussion:
  The non-instructional areas (Student Services) will be developing and updating their PSLOs and Program Effectiveness Measures
• Joe’ll will be coordinating this process and will work closely with Darcy
• SLO/ASC will not be facilitating the non-instructional development, but will be kept abreast of progress by Joe’ll
• The history of SLO development, review and procedures was revisited
• Hand-outs of past models were distributed via email for committee members to review
• Criteria were selected from various models to be used for SLO development and review
• The criteria will be presented to the Academic Senate
• The idea of creating a survey to gauge faculty knowledge of SLO revision procedures was discussed

Action Item: Bring all SLO development and revision ideas, along with the criteria for doing so to the Academic Senate for review and to provide an opportunity for a broader discussion.

Discuss SLO sub-committee for Non-instructional areas
This item was addressed above.

Dialogue Day Discussion – Not discussed

Discuss Next Meeting – Day, Time, and length of Meeting – Not discussed

sloasc -2-18-15-minutes

1. Approval of Minutes from September 18, 2015
2. Review Charter and Approve
3. Review Course Level SLO Status – SLO Presentation Report Feedback
4. ACCJC Standards – Discussion
5. Presentation of Studio Arts Program

sloasc-10-16-15-agenda

sloasc-09-18-15-agenda

sloasc-2-18-15-agenda