Members Present: Eric Berube, Darcy Bogle, Vicki Herder, David Layne

Members Absent: Sam Aunai, Diana Duran, Val Garcia

Guest Present: Brandy Cramer

Timekeeper: Brandy Cramer

1. Review and approval of minutes of the November 2, 2012 meeting – 5 minutes

The minutes were approved by consensus.

2. Governance Council Update – Vicki – 5 minutes

Items presented at the last Governance Council Meeting on November 9, 2012: Draft of the Budget Calendar, Draft of the Master Facilities Plan, and the results of the Community College Survey of Student Engagement (CCSSE) Report.

3. Budget Committee Update – Vicki – 5 minutes

There is nothing to report on Budget Committee Activities since the prioritization of goals from the 2011-12 Annual Program Review was recently completed.

4. Review SPC Charter – Eric – 35 minutes

Objective: Reach consensus on charter for SPC

Other than a few minor editing changes, the charter will remain the same. It was determined that adequate meeting time is required to live the charter. It was suggested that a retreat each semester would provide additional uninterrupted time to allow the committee members to complete the responsibilities outlined in the charter.

Action Item: Eric will discuss with Dena the possibility of establishing two retreats per academic year for the committee outside of regular work hours.

It was also noted during the discussion regarding the charter that the SPC no longer has a Board member on the committee.

Action Item: Notify the Governance Council that the committee no longer has a Board member on the committee.

Vicki presented a flow chart of the planning process. After a brief discussion members were asked to review the chart and bring suggestions for revision to a future meeting.

Action Item: Review the flow chart in preparation for a second review at a future meeting.

5. Accreditation Timeline and Process – Eric – 35 minutes

Objective: Familiarization with tentative timeline and process for upcoming accreditation site visit. Future agenda items will finalize the timeline and process.

The Accreditation Timeline and list of Accreditation Subcommittee Chairs were discussed and a few minor editing revisions were suggested. It was noted that Subcommittee Chairs will email a “wish list” of potential members for their subcommittees to Debi and that the Accreditation Steering Committee Co-chairs (Dena and Eric) will make the final selection for membership of the subcommittees.

Action Item: Both documents will be presented to Subcommittee Chairs at the next Governance Council meeting on January 11, 2013.

A faculty/staff survey for accreditation was discussed but it was concluded that it is not necessary because all of the data provided by program review and student learning outcomes are sufficient to meet the accreditation standards.

6. Other Items – 5 minutes

No other items were discussed.

7. Adjournment

The meeting adjourned at 10:00 a.m.

Debra Wooley
Secretary

SPC_2012_12_07_MINUTES

To: Sam Aunai, Darcy Bogle, Diana Duran, Val Garcia, Vicki Herder,
David Layne

From: Eric Berube, Chair

Date: December 4, 2012

Recorder: Debi Wooley

Timekeeper: TBD

Agenda:

1. Review and approval of minutes of the November 2, 2012 meeting – 5 minutes
2. Governance Council Update – Val – 5 minutes
3. Budget Committee Update – Val – 5 minutes
4. Review SPC Charter – Val – 35 minutes

Objective: Reach consensus on charter for SPC

5. Accreditation Timeline and Process – Eric – 35 minutes

Objective: Familiarization with tentative timeline and process for upcoming accreditation site visit. Future agenda items will finalize the timeline and process.

6. Other Items – 5 minutes
7. Adjournment

EB/dw

SPC_2012_12_07_AGENDA

Members Present: Eric Berube, Diana Duran, Val Garcia, Vicki Herder, David Layne

Members Absent: Sam Aunai, Darcy Bogle

Facilitator: Eric Berube

Timekeeper: Diana Duran

1. Review and approval of minutes of the September 7, 2012 meeting – 5 minutes
The minutes were approved by consensus.

2. Governance Council Update – Val – 5 minutes

Val did not attend the last Governance Council meeting. The list of goals was prioritized and sent to Dena for budget allocation. Brock will give an update on the Facilities Master Plan, and Eric will present the results of CCSSE to the council at the next meeting.

3. Budget Committee Update – Val – 5 minutes

The Budget Committee finished assigning costs to the “Other” portion of the list of goals for the Governance Council.

4. Elect Chairperson – Val – 10 minutes

It was decided by consensus that Eric will be the new chair. Val will continue to serve as liaison to Governance Council and Budget Committee.

Current Action Item: Inform the Governance Council that the SPC now has a chairperson.

5. Review SPC Charter – Val – 20 minutes

After some discussion the committee decided to review the charter individually and address these questions at the next meeting: (1) Are we doing these things?, (2) How can we do it better?, (3) Is there more we need to do?, or (4) Is there less we need to do?

Current Action Item: Debi will ask for copies of the Safety Plan, Disaster Preparedness Plan, Facilities Plan, and Technology Plan from the appropriate contacts.

Current Action Item: Review committee charter in preparation for discussion at the December 7, 2012 SPC meeting.

6. Comprehensive Program Review – Eric – 20 minutes

Eric handed out Variables for Comprehensive Program Review. Comprehensive Program Review was suspended when we were put on warning and we adopted the Annual Program Review process in order to meet the recommendations. The accreditation standards still require comprehensive program review and now that we’re off of warning we’re going to resume beginning fall 2013. The process we’ve developed for annual program review is working well and can easily be expanded to accommodate comprehensive program review. Today’s handout illustrates the content required for comprehensive program review. The new accreditation standards will focus on outcomes, and we need to ensure that Taft College is prepared to address outcomes in program review and in our next self-evaluation. We’ve conquered process but now it is time to move to the next level of expectation from the Accrediting Commission, and incorporating outcomes is our next challenge with regard to guiding our faculty and staff to comply with the standards.

7. CCSSE Data – Eric – 20 minutes

Eric handed out the 2012 Key Findings from CCSSE. It is an overview of the highlights of the survey. The report will be presented at the next Governance Council meeting, and Eric will post it on the web. There is more data and Eric will analyze it and bring it to a future meeting.

Current Action Item: Eric will take the 2012 Key Findings to the next Governance Council and post the report on the web.

Current Action Item: Eric will further analyze the data and bring his findings to the committee in the near future.

8. Other Items – 5 minutes

Vicki has a process chart that she would like to bring to the next meeting.

Current Action Item: Add “Process Chart” to the December 7, 2012 agenda.

9. Adjournment

The meeting adjourned at 10:30 a.m.

Debra Wooley
Secretary

SPC_2012_11_02_MINUTES

To: Sam Aunai, Eric Berube, Darcy Bogle, Diana Duran, Val Garcia, Vicki Herder,
David Layne

From: Debra Wooley, Secretary

Date: October 30, 2012

Facilitator: Eric Berube

Timekeeper: Debi Wooley

Agenda:

1. Review and approval of minutes of the September 7, 2012 meeting – 5 minutes
2. Governance Council Update – Val – 5 minutes
3. Budget Committee Update – Val – 5 minutes
4. Elect Chairperson – Val – 10 minutes
5. Review SPC Charter – Val – 20 minutes
6. Comprehensive Program Review – Eric – 20 minutes
7. CCSSE Data – Eric – 20 minutes
8. Other Items – 5 minutes
9. Adjournment

dw

SPC_2012_11_02_AGENDA

To: Sam Aunai, Eric Berube, Darcy Bogle, Diana Duran, Val Garcia, Vicki Herder,
David Layne

From: Debra Wooley, Secretary

Date: September 26, 2012

Facilitator: Eric Berube

Timekeeper: Debi Wooley

Agenda:

1. Review and approval of minutes of the September 7, 2012 meeting – 5 minutes
2. Governance Council Update – Val – 5 minutes
3. Budget Committee Update – Val – 5 minutes
4. Elect Chairperson – Val – 10 minutes
5. Review SPC Charter – Val – 25 minutes
6. Annual Program Goal Prioritization Process – Informational Update – Eric – 5 minutes
7. Comprehensive Program Review – Eric – 25 minutes
8. Other Items – 10 minutes
9. Adjournment

dw

SPC_2012_10_05_AGENDA CANCELLED

Members Present: Sam Aunai, Eric Berube, Darcy Bogle, Diana Duran, Val Garcia, Vicki Herder,
David Layne

Members Absent: None

Facilitator: Eric Berube

Timekeeper: Debi Wooley

1. Review and approval of minutes of the April 20, 2012 and May 4, 2012 meetings.

The minutes were approved by consensus.

2. Governance Council Update – Val – 5 minutes

At its last meeting on August 31, 2012, the Governance Council approved the Educational Master Plan, the draft of the Accreditation Mid-term Report, and the Student Learning Outcomes Report. Discussion continued on the Prioritization Allocation Rubric. The Council agreed to table the item until the Strategic Planning Committee has time to work on it.

3. Budget Committee Update – Val – 5 minutes

There is no report at this time. The committee is set to meet on Thursday, September 20. There was a misunderstanding on Ron’s part with regard to the committee’s task to list the cost for each goal to be utilized by the Governance Council to prioritize the list of goals. Eric met with Ron to clarify the task and the Budget Committee will list the costs out for a future Governance Council meeting.

4. Previous Action Items – Eric –15 minutes

The list was presented to the Governance Council and concerns were expressed that some of the items on the list are not under the purview of the Strategic Planning Committee. The list was revised to make it consistent with the SPC Charter. Val suggested that we should review our charter at the next meeting as an agenda item.

Current Action Item: Add “Review Strategic Planning Committee Charter” to the next agenda.

5. Process & Rubric for Prioritization of Goals – Eric – 15 minutes

A flow chart was created to illustrate a suggested process for prioritizing goals. Eric will re-create the chart on the computer and discuss the chart with Dena.

Current Action Item: Eric will prepare the chart and discuss it with Dena at their next meeting.

6. Comprehensive Program Review Process & Timetable – Eric – 30 minutes

Eric notified the committee that Comprehensive Program Review will be occurring in the near future. We need to prepare for a probable beginning date of fall 2013. There was discussion on the purpose, content, and possible methods for conducting reviews. It was decided that this discussion will need to continue at future SPC meetings.

Current Action Item: Add “Comprehensive Review Process” to the next agenda.

7. Mid-term Report – Eric – 5 minutes

Eric has completed the Accreditation Mid-term Report that is due to the ACCJC on October 15. He will email it to the committee. Please review the report and send comments to him.

Current Action Item: Eric will email the Mid-term Report to the committee members.

8. Other Items – 10 minutes

Val would like to add appointing a chairperson to the committee as an agenda item for the next meeting.
The committee agreed by consensus to change the meeting time to 9:00 a.m. to 10:30 a.m.

Current Action Item: Add “Appoint Chairperson” to the next agenda.

9. Adjournment

The meeting adjourned at 11:30 a.m.

Debra Wooley
Secretary

SPC_2012_09_07_MINUTES

To: Sam Aunai, Eric Berube, Darcy Bogle, Diana Duran, Val Garcia, Vicki Herder,
David Layne

From: Debra Wooley, Secretary

Date: September 5, 2012

Facilitator: Eric Berube

Timekeeper: Debi Wooley

Agenda:

1. Review and approval of minutes of the April 20, 2012 and May 4, 2012 meetings – 5 minutes
2. Governance Council Update – Val – 5 minutes
3. Budget Committee Update – Val – 5 minutes
4. Previous Action Items – 15 minutes
5. Process & Rubric for Prioritization of Goals – Eric – 15 minutes
6. Comprehensive Program Review Process & Timetable – Eric – 30 minutes
7. Mid-term Report – Eric – 5 minutes
8. Other Items – 10 minutes
9. Adjournment

dw

SPC_2012_09_07_AGENDA

Members Present: Sam Aunai, Eric Berube, Velda Long

Members Absent: Michelle Beasley, Darcy Bogle, Val Garcia, Vicki Herder, Carolyn Hosking

Facilitator: Eric Berube

Timekeeper: Debi Wooley

1. Review and approval of minutes of the April 20, 2012 meeting.

The minutes were not available for approval.

2. Governance Council Update – Velda – 10 minutes

a. Emergency Operations Plan approved.
b. Governance Council Retreat will be held during next scheduled meeting this year.

Eric mentioned that he felt one regularly scheduled meeting would not be a sufficient amount of time to address all of the tasks that the Governance Council should review at the yearly retreat.

3. Budget Committee Update – Velda – 10 minutes

Nothing to report at this time.

4. Transitioning from the Administrative Programs Outcomes Survey – Eric – 10 minutes

The survey has been conducted for the last two years. It was put together as an expedient measure to collect data because the accreditation standards require that all programs be evaluated and the data be used in program review. The issue with the survey is that essentially it’s not objective data on program effectiveness but subjective data on perceived effectiveness. Eric met with Dena to discuss utilizing the mission statement for each program to develop measures unique to each program to replace the survey. Eric will prepare directions for developing measures to be distributed to the program leads during the Fall Planning Days as part of the program review packet.

Current Action Item: Eric will create directions for developing outcome measures.

5. Educational Master Plan – Eric – 25 minutes

After discussing with Dena, the Educational Master Plan will now be called the Educational Master Plan Goals because the document currently contains only the goals portion of a full educational master plan she envisions in the future. The EMPG document is not complete at this point in time due to late submissions and editing. It will be ready one week from today and Eric will email the document to the committee and post it on the IR website at that time.

6. Other Items – 10 minutes

No other items were addressed.

7. Adjournment

The meeting adjourned at 10:40 a.m.

Debra Wooley
Secretary

SPC_2012_05_04_MINUTES

To: Sam Aunai, Michelle Beasley, Eric Berube, Darcy Bogle, Val Garcia, Vicki Herder,
Carolyn Hosking, Velda Long

From: Debra Wooley, Secretary

Date: May 3, 2012

Facilitator: Darcy Bogle

Timekeeper: Eric Berube

Agenda:

1. Review and approval of minutes of the April 20, 2012 meeting.
2. Governance Council Update – Velda – 10 minutes
3. Budget Committee Update – Val – 10 minutes
4. Transitioning from the Administrative Programs Outcomes Survey – Eric – 10 minutes
5. Educational Master Plan – Eric – 25 minutes
6. Other Items – 10 minutes
7. Adjournment

dw

SPC_2012_05_04_AGENDA

Members Present: Eric Berube, Val Garcia, Vicki Herder, Carolyn Hosking, Velda Long

Members Absent: Sam Aunai, Michelle Beasley, Darcy Bogle

Guests Present: Melissa Blanco, Brandy Cramer, Ron Errea

Facilitator: Eric Berube

Timekeeper: Debi Wooley

1. Review and approval of minutes of the March 30, 2012 meeting.

The minutes were approved by consensus.

2. Safety Plan – Ron Errea – 10 minutes

Ron stated the District used the model for an EOP developed by the Chancellor’s Office which is consistent with state and federal guidelines. The plan developed is in accordance with Standard Emergency Management System (SEMS) and National Incident Management System (NIMS) as recommended by the Chancellor’s Office. This plan will assist and give the District direction and tools necessary to be disaster resistant.

Ron stated the committee will work on the implementation, training, and practice exercises once the EOP has been approved and adopted by the Board of Trustees. Ron also stated he anticipates using county resources for training along with applying for grants provided by various agencies such as Homeland Security to assist with the costs.

The EOP will be a “living” document and updates, additions, and revisions will be made to fit the District such as adding a “Shooter on Campus” section.

3. Governance Council Update – Velda – 10 minutes

a. SLOs and Mid-term Accreditation Report
b. Budget Committee Report
c. 90th Birthday Celebration

4. Budget Committee Update – Val – 10 minutes

Nothing to report at this time.

5. Student Learning Outcomes – Vicki – 25 minutes

The Student Learning Outcomes “How To” Guide has been distributed to the SPC, Academic Senate, and SLOASC. There has been no feedback to date. Vicki reported that Dick Giese had asked her to develop a “step by step” guide, however Vicki feels that the process for developing and assessing SLOs does not follow a step by step process. Others suggested that a step by step guide may be helpful for those at different steps of the process.

6. Educational Master Plan – Eric – 25 minutes

Work continues on the Educational Master Plan, and Debi is assisting program leads fill out their online Program Goal Forms. People are getting stalled at the college goal and cost areas so it has been suggested that those be left blank. Eric will fill in the college goal and it will be left to the Budget Committee to determine cost after all submissions are in.

It was decided that in order to keep to the timeline for submissions, Debi should put together a report at intervals throughout the school year that is presented to the Governance Council to inform members of where all programs stand with their submissions. The goal is to have all items submitted for each program by March 15. Draft documents will be compiled and submitted to the Governance Council as is prior to the end of spring semester, allowing for editing during the remainder of the spring semester.

Current Action Item: The committee needs to complete work on the timeline for submission of Program Review Forms and Program Goal Forms.

7. Other Items – 10 minutes

No other items were addressed.

8. Adjournment

The meeting adjourned at 11:20 a.m.

Debra Wooley
Secretary

SPC_2012_04_20_MINUTES