Special Meeting – Strategic Action Plan Development

9:00 a.m. to 10:00 a.m.

Friday, 12/15/2017

Counseling Center Conference Room

Members present: Oleg Bespalov, Sharyn Eveland, Greg Golling, Vicki Jacobi, Kayla Meyer, Mark Williams

Members absent: Severo Balason, Primavera Arvizu, Amanda Bauer

Guests: Geoffrey Dyer

SPC Minutes – 2017-12-15

1. Review Strategic Action Plan data
   The committee reviewed a draft of the Strategic Action Plan data. Based on discussions, the committee reached a consensus to modify the document as follows:

• Move lagging indicators before leading indicators within the document
• Add a column with a crosswalk to other planning documents
• Expand the transfer students metric beyond CSU and UC to include private and out of state universities

10:30 a.m. to 12:00 p.m.

Friday, 12/1/2017

Counseling Center Conference Room

Members present: Primavera Arvizu, Oleg Bespalov, Sharyn Eveland, Greg Golling, and Vicki Jacobi, Kayla Meyer, Mark Williams

Members absent: Severo Balason

Guests: Sarai Carrillo

1. Review charter
   The committee reviewed the charter at the previous SPC meeting in October. However, based on discussions at Governance Council, the changes to the charter were not approved. Instead, SPC was asked to consider the balance of faculty representation on the committee.  Based on discussions, SPC removed an administrator (CTE Director or designee) and added a third Academic Senate Representative.  These charter revisions, along with the revisions discussed at the October SPC meeting, will be reviewed and voted on by the Governance Council, and presented as an information item to the Academic Senate.

2. Annual Committee Review

A draft of the Annual Committee Review was discussed.  The SPC revised the proposed goals of the draft related to collaborating with other committees on institutional planning. The draft was approved, and will receive peer review in December.

3. Strategic Action Plan data

A draft of the Strategic Action Plan data was distributed to SPC members.  The draft includes data for the metrics of the plan, as well as proposed goals for the metrics. The SPC will have a special meeting sometime in December to review the data.

4. IEPI grant allocation of remaining funds

The college has about $75,000 remaining of unspent IEPI grant funds.  The IARP office has been receiving various requests to spend these funds.  In the interest of integrated planning, the SPC reviewed a proposal to use the IEPI grant towards unfunded APR requests that are directly related to the grant.  IARP conducted a review of the unfunded APR requests, and found four annual goal form requests related to SLOs from the social sciences division.  Based on discussions with the division chair of the four goals, the division would require about $55,000 to fund the four APR goals.  The SPC was comfortable with funding these goals to some level, but believe that the goals may be funded at a lower amount.  The committee expressed a desire to allow Mark to continue with ongoing data related projects already in progress with the other remaining IEPI funds.  Mark will work with the division chair to figure out exactly how much money they will need.  The committee felt that these revisions did not need to go to Governance Council for a vote.

5. ACCJC’s new portfolio model

The SPC reviewed a letter from ACCJC about their new portfolio model.  This model is similar to the WASC model, and includes a special liaison assigned to our college (ACCJC Vice President Gohar Momjian).  This liaison will serve as the point of contact between TC and ACCJC. The liaison will also be actively involved in the next institutional self-evaluation report, including providing the college training 18 months prior to the scheduled visit, as well as selecting the team of peer reviewers that will visit TC.

6. Proportionality Index

SPC discussed the proportionality index, an alternative method to calculate equity gaps. Currently, the college uses the 80% rule.  A consensus was not reached as to whether the college should switch to the proportionality index. The SPC will continue this discussion at the next meeting.

SPC Minutes – 2017-12-01

Special Meeting – Strategic Action Plan Development

9:00 a.m. to 10:00 a.m.

Tuesday, October 31, 2017

Counseling Center Conference Room

Present: Oleg Bespalov, Amanda Bauer, Vicki Jacobi, Mark Williams, Primavera Arvizu
Absent: Greg Golling, Severo Balason, Tony Cordova, Sharyn Eveland

Mark Williams led the committee in a brainstorm exercise to identify barriers to completion:

Photo attached below.

Based on this brainstorm, the committee identified three strategic directions:

1. Directly place as many students as possible into transfer level math and English courses
2. Providing comprehensive learning support services to all students
3. Continuously look for barriers to completion and remove them

Next Meeting Date: TBD

 Minutes by Oleg Bespalov
SPC Minutes – 10-19-17

Special Meeting – Strategic Action Plan Development

9:00 a.m. to 10:15 a.m.

Friday, October 19, 2017

Counseling Center Conference Room

Present: Severo Balason, Oleg Bespalov, Amanda Bauer, Tony Cordova, Sharyn Eveland,
Vicki Jacobi, and Mark Williams
Absent: Greg Golling

Secretary: Brandy Young

Strategic Action Plan Development

Oleg presented a draft of the new SAP. The draft listed a potential table of contents:

• Cover Page
• Mission Statement
• Letter from the President
• Process for developing the SAP
• Integrated Planning Calendar
• How Goals will be tracked (Dashboard)
• Goals with leading and lagging indicators
• End Page

A list of leading and lagging indicators, data source, EMP Area, Status update, Status indicator and Status History are the column headings in table format. All committee members expressed their approval of this minimal viable product with the inclusion of strategic methodology to implement goals.

Mark Williams presented a proposal that listed out Guiding Principles: Strategies, Actions, and Plans. The committee discussed the need to develop strategies to implement the goals. The committee decided to continue this discussion at the next special meeting.

Next Special Meeting: October 31 at 9:00 a.m. in the Counseling Center Conference Room

Respectfully Submitted by Brandy Young

SPC Minutes – 10-19-17

Strategic Planning Committee Special Meeting

Strategic Action Plan Development

Please see posted Minutes.

10:30 a.m. to 12:00 p.m.

Friday, December 1, 2017

Counseling Center Conference Room

1. Review charter

2. Annual Committee Review

3. Strategic Action Plan data

4. IEPI grant allocation of remaining funds

5. ACCJC’s new portfolio model

6. Proportionality Index – Sharyn Eveland

SPC_Agenda_2017-12-01

Strategic Planning Committee Special Meeting

Strategic Action Plan Development

Please see posted Minutes.

Strategic Planning Committee Special Meeting

Strategic Action Plan Development

Please see posted Minutes.

10:30 a.m. to 12:00 p.m.

Friday, October 6 2017

Counseling Center Conference Room

Present: Primavera Arvizu, Oleg Bespalov, Sarai Carrillo, Sharyn Eveland, Greg Golling,
and Van Poncetta
Absent: Severo Balason, Amanda Bauer, Tony Cordova, Vicki Jacobi, and Mark Williams

Secretary: Brandy Young

Two students from Professor Mike Jiles’ Political Science class attended the meeting. They introduced themselves to the committee.

Charter Review
The committee reviewed the Charter and had these recommended changes:

• Add Accreditation process to item (1) Oversee the Strategic Planning process
• Add and processes; as identified in ACCJC Standard I to item (2)
• Update the Executive Director of Institutional Research and Planning to Chair
• Remove Chair title from VPI and VPSS
• Add VP Administrative Services to list of membership
• Add (or designee) to all VP roles

The Charter will be reviewed and voted on for approval by the Governance Council.

ACCJC Midterm Report

The ACCJC Midterm report is due on October 15, 2018. The Strategic Planning Committee will facilitate the process. The timeline is as follows:

October 2017 * Strategic Planning Committee to review timeline, and assign leads to 3 the recommendations to increase institutional effectiveness, review the 17 improvement plans, and data reporting form

 October 2017 – January 2018 * Complete the work to meet the recommendations – improvement plans and gather evidence

 January 2018 – April 2018 * Write the draft report

 May 2018 * Send out to the Governance Council, Academic Senate, Board of Trustees, and the college community for review

 June 2018 – August 2018 * Revise and finalize the draft report based on feedback

 September 2018 * Present to Governance Council, Academic Senate, Board of Trustees for approval

 October 2018 * Submit to ACCJC by October 15, 2018

The committee discussed the three recommendations to increase effectiveness that were given by the ACCJC on the last Institutional Self Evaluation Report submitted in 2015. The college identified 17 actionable improvement plans to address the recommendations. The SPC reviewed the status of the improvement plans and agreed that the majority of the plans have been implemented. The committee also reviewed the Midterm Report Data Reporting Form.

Proportionality Index

Sharyn Eveland provided a handout with examples of the Proportionality method of analysis vs. the 80% rule. Sharyn explained the examples to the committee and a brief discussion was had. This discussion will be brought back to the committee when all members are present.

 Next Regular Meeting Date: November 3, 2017

Respectfully Submitted by Brandy Young

SPC Minutes – 2017-10-06

10:30 a.m. to 12:00 p.m.

Friday, October 6, 2017

Counseling Center Conference Room

1. Review Charter

• Committee Role
• Membership

2.             ACCJC Mid-Term Report

• Content
• Timeline
• Leads

3. Proportionality Index – Sharyn Eveland

SPC_Agenda_10-6-17