3:00 p.m. to 4:00 p.m.

Friday, December 7, 2018

Counseling Center Conference Room

Members present:  Severo Balason, Sharyn Eveland, Tori Furman, Greg Golling, Jessica Grimes, Windy Martinez and Julie Marty-Pearson

Members absent: Vicki Jacobi and Amanda Bauer

Secretary and Classified Representative: Brandy Young

Approval of Minutes – November 9, 2018 – Minutes were approved without changes.

Planning Guide

• Sharyn has made all edits and changes that were proposed at the previous meeting
• Severo will provide Sharyn with the new SEA (Student Equity Achievement) plan
  • The new Student Equity Plan is due to the Chancellor’s Office June 30, 2019
  • The SEA Program will have an annual report due in January 2020
• Vicki is still working on the Instructional Plan-an outline has been made

Severo gave an overview of two documents: New Student Equity Plan Template, and Programmatic Updates.

Mission and Vision Statement Update – Outline Process
At the November 9^th Governance Council meeting, the SPC was asked to discuss the review process of the Mission and Vision Statements and bring back a recommendation on how to conduct the upcoming review process. The statements were last updated in 2015. Brandy gave a brief overview of how the review and update process was previously conducted. The committee agreed that the Mission is foundational and that the college still serves the same population regardless of the new initiatives, AB705 and Guided Pathways. The committee agreed to discuss how the Mission is defined in light of AB705 and Guided Pathways; looking at it in a different perspective. The recommendation to the Governance Council is:

• The SPC does not feel that the process should involve an inservice activity (like last time)
• In light of the next Institutional Self Evaluation, making any big changes would be poor timing
• The Governance Council should review the Mission and Vision in context of what we are doing as a college, has there been any “big shifts” in what we do?

Review ACCJC Standards
Our ACCJC liaison and another trainer will be coming to Taft College on Friday, January 25 to provide initial training in preparation of the upcoming ISER. They will provide an overview of the process and will spend time reviewing the standards. They will assist in interpreting the standards as well. They will provide a draft agenda for our review. The committee decided to wait for the training in January before proceeding with the review process.

The next SPC meeting is scheduled for January 10 at 9:00 a.m. in the Counseling Center Conference Room.

Respectfully submitted by:  Brandy Young

SPC Minutes – 2018-12-7

Friday, December 7, 2018

10:30 a.m. to 12:00 p.m.

Counseling Center Conference Room

1. Approval of Minutes – November 9, 2018

2. Planning Guide
   • Severo SEA update
   • Sharyn’s edits
   • Vicki – Instructional Plan

3. Mission and Vision Update – Outline Process
   • Report back to Governance Council January 18, 2019

4. ACCJC Standards Review – Develop timeline/game plan

5. January Meeting date

 SPC_Agenda_2018-12-7

Members present: Severo Balason, Sharyn Eveland, Jessica Grimes, Vicki Jacobi,
Windy Martinez and Julie Marty-Pearson

Members absent: Tori Furman, Greg Golling and Amanda Bauer

Secretary and Classified Representative: Brandy Young

Approval of Minutes – October 19, 2018 – Minutes were approved without changes.

2021 Accreditation Self-Evaluation Training
Set date – Week of January 28 – Feb 1
The liaison from ACCJC will be coming to Taft College to provide training on the upcoming ISER. The SPC is the framework for the Accreditation Steering Committee; therefore, all members will participate in the training along with other individuals who will have a lead role in the process. Friday, February 1st looks to be the ideal date for the training. Julie and Deb will have a conference call with the ACCJC liaison to discuss the focus of the training. There is a 158-page guide that provides details on the ISER process.
• All SPC members check their schedules for availability – February 1, 2019 (TBD upon availability)
• The ACCJC guide will be sent to all committee members
• An email will be sent out to those members that are not present today regarding the training date

Review Timelines
The committee reviewed the Planning Guide (a compilation of institutional plans/processes and their timelines) and discussed needed updates. The guide aligns with ACCJC standards.
• Timelines will be corrected
• Remove the Program Review timeline
• Remove the Integrated Planning Model (Quilt)
• Update the Integrated Plan to the Student Equity Achievement Plan
• Vicki will work on a plan to cover ACCJC Standard 2A (Instructional Plan)
• Sharyn will make the edits and updates to the document
• Contact Human Resources for the updated EEO Plan to add to the Planning page of the IR website
• Some plans are currently outdated according to their timelines. Authors of those plans will be contacted.

Review ACCJC Standards
The committee will begin discussing a game plan for reviewing the ACCJC standards at the next meeting. The committee will also begin identifying individuals to participate in the ISER training.

The next SPC meeting is scheduled for December 7 at 10:30 a.m. in the Counseling Center Conference Room.
Respectfully submitted by: Brandy Young

SPC Minutes – 2018-11-9

SPC_Agenda_2018-11-9

12:00 p.m. to 1:00 p.m.

Friday, October 19, 2018

Counseling Center Conference Room

Members present:  Amanda Bauer, Sharyn Eveland, Tori Furman, Greg Golling, Jessica Grimes, Vicki Jacobi, and Windy Martinez

Members absent: Severo Balason

Secretary and Classified Representative: Brandy Young

Approval of Minutes – September 7, 2018

Minutes were approved without changes.

Update on Status of New Executive Director of IR & Planning

To date, a candidate has been selected and is currently in the offering stages. It is hopeful that the new IR Director will be Board approved in November and start soon after.

Annual Committee Review Self-Evaluation

Copies of the Annual Committee Self-Evaluation form were distributed. Brandy discussed the goals that were set for the 18/19 year. Some of the goals will require the participation of the new Director, so therefore, will be put on hold. The committee decided to create a timeline/calendar/deadlines for the goals and identify the activities to achieving the goals.

Brief Update on Upcoming Accreditation Self-Evaluation (ISER) Training
The next Accreditation cycle will begin this spring with training in January for the members of the SPC and other individuals who will be key participants (Accreditation Steering Committee) in writing the ISER. The training will focus on the organizational structure of putting together the ISER. The SPC will begin reviewing the standards and identifying leads as stated as a committee goal for 18/19.

SPC Activity Annual Calendar
The committee decided to review all relevant timelines at the next meeting in order to gain a better understanding of what are actual annual deliverables, ongoing projects and how to integrate all the annual goals. A few suggested timelines to review:

• Program Review
• Annual Report
• Upcoming ISER

Due to scheduling conflicts in the month of November, the committee will have the next meeting on November 16^th at noon in the Counseling Center conference room.

Respectfully submitted by:  Brandy Young

SPC Minutes – 2018-10-19

SPC_Agenda_2018-10-19

10:30 a.m. to 12:00 p.m.

Friday, September 7, 2018

Counseling Center Conference Room

Members present:  Sharyn Eveland, Tori Furman, Greg Golling, Jessica Grimes, Vicki Jacobi,
and Windy Martinez

Members absent: Amanda Bauer and Severo Balason

Secretary: Brandy Young

Welcome Back and Introductions
The committee welcomed new members Windy Martinez, Tori Furman and Jessica Grimes. The new members attended a training session with Brand Young to clarify the role and functions of the committee.

Approval of Minutes – April 5, 2018

Minutes were approved without changes.

Review Charter

The committee reviewed the charter and approved with no changes.

Annual Committee Review Self-Evaluation

The committee reviewed the 2016/17 self-evaluation form. In 16/17 the committee established goals for the 2017/18 year.

The 2017/18 goals were met:

• Create a new Strategic Action Plan
• Review all submitted Annual Program Reviews
• Complete a draft of the October 2018 ACCJC Midterm Report
• Complete ACCJC Annual Report
• Collaborate with other committees as needed to facilitate institutional planning
• Create training for new SPC members

The committee identified goals for 2018/19:

• Review ACCJC Standards in preparation for the upcoming self-evaluation in 2021.
• Identify actions and responsible parties behind the new Strategic Action Plan metrics.
• Establish clarity of relationships between plans at a macro-level; thematically. “Big Picture” thinking.
• Create Strategic Planning Committee activity calendar

Meeting Schedule
The committee agreed to keep the same monthly meeting schedule, every first Friday from 10:30 a.m. to 12:00 p.m.

Due to scheduling conflicts in the month of October, the committee will have the next meeting on October 19^th at noon in the Counseling Center conference room.

Respectfully submitted by:  Brandy Young

SPC Minutes – 2018-09-7

Friday, September 7, 2018

10:30 a.m. to 12:00 p.m.

Counseling Center Conference Room

1. Welcome Back and Introductions

2. Approval of Minutes – April 5, 2018

3. Review Charter

4. Annual Committee Review Self-Evaluation

5. Meeting Schedule

 SPC_Agenda_2018-09-07

3:10 p.m. to 4:10 p.m.

Thursday, 4/05/2018

Counseling Center Conference Room

Members present: Primavera Arvizu, Severo Balason, Oleg Bespalov, Sharyn Eveland, Vicki Jacobi, Kayla Meyer

Members absent: Amanda Bauer, Greg Golling,

Guests: Geoffrey Dyer

1. APR Goal Form—should resource requests be on separate forms or grouped together?

The committee discussed the confusion surrounding ranking resource requests when multiple requests are on the same goal form. Some members felt it would be more effective to break out the resource requests, but felt APR changes should be part of a larger list of revisions including updating the rubric.  Therefore, the committee decided to hold off on making any APR resource request process changes until the entire APR is reviewed. As an interim step, the committee proposed that GC should include on the list of APR funded requests a column that states how much money was allocated for each resource within a goal, and how much was originally requested.

2. Program Improvement/Development Award for Senate

The committee pitched several ideas for the Academic Senate to consider for faculty excellence awards.  One possible idea was to have people nominate other people, but not themselves.

3. Institution Set-Standards process

The committee reviewed feedback from a Governance Council member about whether it is ever acceptable to lower the set-standard. There was disagreement among committee members, so no resolution was reached to change the current process of using 95% of a three-year average for the rate.  The committee also discussed what steps the college would take if we fell below the set-standard.  Some ideas were discussed such as prioritizing resources to goals that relate to improving the set-standard during the resource allocation prioritization process.  However, no consensus was reached.  This process will need to be discussed in the future.

3:10 p.m. to 4:10 p.m.

Thursday, April 5, 2018

Counseling Center Conference Room

1. APR Goal Form—should resource requests be on separate forms or grouped together?
2. Program Improvement/Development Award for Senate
3. Institution Set-Standards process