Strategic Planning – Minutes January 15, 2016
Members Present: Diane Baeza, Darcy Bogle, Agnes JEguaras, Greg Hawkins, Vicki Jacobi,
and Mark Williams
Members Absent: Eric Bérubé
Secretary: Brandy Young
Update – Substantive Change
Currently there are three Substantive Change Proposals in progress. Dan Hall and Vicki Jacobi are working on the Distance Learning-Distance Education and Correspondence proposal. Eric Bérubé is working on the Termination of the Automotive Technology Program proposal and the Welding Program Re-Instatement/New Facility proposal. Eric, Vicki and Dan met to discuss the ACCJC Certification of Continued Institutional Compliance with Commission Policies and how to best address those policies. Darcy Bogle made a recommendation to review the Substantive Change Checklist form to make sure the form is aligned with the ACCJC policies. This will be a future agenda item. Other points of discussion were:
Notification of program discontinuances should be consolidated together in order to avoid multiple fees; pay only one fee.
Align the process with Curriculum.
SPC should be reviewing all Annual Program Reviews for possible Substantive Change.
The ideal process flow would be as follows:
PEM data
SAO data →
SLO data Section Improvement →
Plans
COR Updates → Program Review →
↕
Add Curriculum data Program Changes/
Improvements or →
Discontinuance Possible
Substantive Change
Strategic Action Plan Review
Mark distributed a handout of a spreadsheet depicting the Strategic Action Plan objectives, due dates, and Champions. Main points of discussion were:
Dates of completion are difficult to pinpoint – projects fluid and ongoing. They dovetail in to other projects.
It was suggested that the due dates be reviewed at the Governance Council Retreat.
Strategic Action Plan Review Cont.
Need to establish a tighter timeline for start date, in progress, and completion deadline.
Create milestones.
Establish criteria to “doneness” with outcomes.
Report the progress of the outcomes “along the way”.
It was recommended that this item be addressed in Governance Council for more conversation and validation.
Brandy has compiled a database of the objectives and Champions and will forward the database to Darcy and Mark to see if this may be of any use.
Program Review Status Check
Brandy gave an update on the status of Annual Program Review submissions. To date submissions are as follows: Non-Instructional Areas – 3 APRRs and 1 Goal Form
Instructional Areas – 8 APRRs and 5 Goal Forms
Brandy has met with several Program Leads to answer questions regarding the forms, and program review content.
All program reviews and goal forms are due January 29, 2016.
Annual Program Review vs. Comprehensive Program Review
Due to time constraints this item will be tabled for further discussion at future meetings. There were a few points of discussion. Those were:
Vicki suggested the CPR follow the Chancellor’s Office model – Labor market; workforce.
Sharyn Eveland will be analyzing all program review submissions for content trends.
Data Standards Workgroup Update
Mark distributed a handout outlining the progress of the workgroup, the roles of the other groups involved, the systems that are used, and the workflow.
Next Meeting: Friday, February 6, 2016 – 8:30 a.m. to 10:00 a.m. in the Café Conference Room
Respectfully submitted by Brandy Young