Strategic Planning – Minutes March 6, 2017
Minutes of the Strategic Planning Committee
8:30 a.m. to 10:00
Friday, March 6, 2017
Cafe Conference Room
Members Present: Primavera Arvizu, Severo Balason, Eric Bérubé, Jon Carrithers,
Anthony Cordova, Vicki Jacobi and Michelle Oja
Members Absent: Mark Williams
Secretary: Brandy Young
ACCJC Annual Report
The ACCJC Annual Report is due on March 31st. Eric sent out copies to the SPC members and labeled the sections with the names of those individuals that would be responsible for those areas. It was suggested that Dan Hall be given a copy of the report since there is a section regarding Distance Education. The areas designated are as follow:
Area/Question Resource
1,2, 3 & 4 – IR Office
5, 6, & 7- IR Office
8 – Distance Education Coordinator
9 – IR Office
10 – Yes
11 – IR Office
12 a & b – SPC & IR Office
13 a, b or c – SPC & IR Office
14 a & b – SPC & IR Office
15 a & b – SPC & IR Office
16 – SPC & CTE Director
17 – SPC & CTE Director
18 – Office of Instruction
19 – IR Office & CTE Director
20 a & b – SLO Coordinator
21 a & b – SLO Coordinator
22 a & b – SLO Coordinator & Office of Student Services
The Committee will have a special meeting on Friday, March 10th to continue the discussion on setting Institutional Set Standards and job placement rates.
Program Review Status Update
A brief update was given on the APR cycle. Currently Administrative program reviews are due. There are 2 Administrative APRs that haven’t been submitted, Office of Instruction/Grants and Office of Dean of Instruction/CEED & Pathways. There are 3 non-instructional APRs that have not been submitted, Foundation, Distance Education, and Children’s Center. All of the instructional APRs have been submitted. SPC members are turning in their feedback scoring sheets. All sheets will be compiled and given back to the APR authors for review. There was much discussion on what the feedback consists of and how authors can use it. Once feedback has been given the Committee is in agreement that any action taken should be the decision of the Administrators. There was discussion on providing training to those authors that received low rubric scores and also to those where gaps were identified. For example, lack of SLO data and analysis for program improvement. This has been an ongoing subject for training and will continue to be so as long as there is a demonstrated need among APR authors. The focus of the APR review by SPC members will be used as a tool to assist authors with the content of their APRs in regards to tying data analysis to decision making for budget allocation. The Committee has recognized that there is room for improvement and will use this exercise as a positive step in the APR process.
Begin Conversation on IEPI Indicators – Due June 15, 2017
There was an early request to begin the conversation on updating the IEPI Indicators for the Chancellor’s Office. The Committee reviewed the Indicators from the previous year and had discussion on how to align for this year. There was also discussion on how to align these indicators with the Strategic Action Plan and the Institutional Set Standards. An outline was discussed on how the Committee will move forward with meeting the June 15th deadline for submission to the CCCCO. The Committee hopes to participate in a retreat like meeting to discuss the alignment of all the indicators/standards/plans. It was suggested that a crosswalk be created as a visual to see where all of these things overlap and align. Eric will put together an agenda for a retreat and submit to Severo who will in turn share with the President’s Cabinet.
Special Meeting Date: Friday, March 10th at 10:00 a.m. (Annual Report Discussion)
Respectfully Submitted by Brandy Young