Strategic Planning – Minutes March 8, 2016
Minutes of the Strategic Planning Committee
8:30 a.m. – 10:00 a.m., Tuesday, March 8, 2016
Café Conference Room
Members Present: Eric Bérubé, Darcy Bogle, Jon Carrithers, Agnes JEguaras, Greg Hawkins, Vicki Jacobi and Mark Williams
Members Absent: Diane Baeza
Secretary: Brandy Young
The Committee welcomed the newest member Jon Carrithers, Energy Technology Instructor. Darcy gave a brief overview of the charge of SPC.
Program Review Update
The Committee opened the discussion with an update of the Annual Program Review process and where the campus is at in the cycle. The Program Review timeline was changed to a 12 month cycle and was implemented in the fall. All Program Reviews and Goal forms were due at the end of January. Currently the Committee is reviewing all program reviews for content and use of data to support decisions. The Committee will provide feedback to Program Leads either one-on-one or via Governance Council.
Some of the key points of discussion were:
With Spring Break approaching, feedback will need to be given either the week prior to or one week after the holiday.
The feedback process was not implemented by the SPC in the past. Debi Wooley and Eric used to meet one-on-one with Program Leads to assist with the writing of Program Reviews. Brandy Young now has this full responsibility after Debi’s retirement.
Some initial findings are evident. The Program Review process received a commendation from the ACCJC, but the content is still lacking. The decisions are not data driven.
Recommendation: Compiled results of feedback for format and content trends should be presented to Governance Council as a whole during this cycle of Program Review in order to stay within the timeline.
Recommendation: Hold a working meeting on Wednesday, March 16 to finish reading program reviews as a group.
Eric will compile the information collected from Survey Monkey and present it on Wednesday.
Mark distributed a handout that outlined a proposal to improve the Program Review process by detailing a specific flow of the Program Review documents. The proposal included the addition of an Executive Summary which would summarize the findings within the Program Review. This Executive Summary would be reviewed by campus committees according to relevance and content. Recommendations from the campus committees would be presented to the SPC who in turn would provide a final summary to the Governance Council.
The goal of this proposal would be to simplify the reporting and provide for data documentation (data snapshot).
Institutional Effectiveness Innovation Plan
Eric presented the updated Annual Program Review form and the Institutional Effectiveness Innovation Plan 2016 draft.
The IEIP draft is modeled after the Bob Pacheco form used at the Governance Council retreat on February 26th. The Plan was developed after receiving recommendations from the ACCJC as well as the Institutional Effectiveness Initiative Partnership Team. The goal is to implement the plan and meet the March 2017 deadline for reaffirmation of accreditation.
The framework of the plan contains the following components:
What do we need to do?
What are the reasons for the gap?
Knowledge
Motivation
Structure
Next Steps?
Who can lead?
What resources do we need?
When do we get this done?
The focus areas of the plan are as follows:
1. Consistently assess SLOs for all programs (collect data)
2. Consistently analyze SLOs for all programs
3. Consistently evaluate SLOs for all programs (“close the loop” with follow-up)
4. Fully integrate the assessment of CSLOs and PSLOs into PR, including analysis and dialog at department/program levels
The updated Annual Program Review form has been modified to stress the analysis, evaluation and dialogue related to data, mainly SLO data. The form is still a draft and other modifications are still being worked out. It was stated that the updated form equates quality for program reviews.
Next Meeting: March 16th at 11:00 a.m. to 1:00 p.m. in S-11
Respectfully submitted by Brandy Young Photo Attached
Photo of proposed changes/additions to the Annual Program Review process presented by Mark, Vicki and Darcy.