{"id":144,"date":"2013-09-06T23:20:39","date_gmt":"2013-09-06T23:20:39","guid":{"rendered":"http:\/\/ct-test-wp.taftcollege.edu\/spc\/?p=144"},"modified":"2013-09-06T23:20:39","modified_gmt":"2013-09-06T23:20:39","slug":"strategic-planning-minutes-september-6-2013","status":"publish","type":"post","link":"https:\/\/committees.taftcollege.edu\/spc\/strategic-planning-minutes-september-6-2013\/","title":{"rendered":"Strategic Planning \u2013 Minutes September 6, 2013"},"content":{"rendered":"

Minutes of the Strategic Planning Committee<\/strong><\/span>
\n9:00 a.m., Friday, September 6, 2013
\nCafeteria Conference Room<\/p>\n

Members Present:<\/strong> Eric B\u00e9rub\u00e9, Darcy Bogle, Brandy Cramer, Vicki Herder, David Layne<\/p>\n

Members Absent:<\/strong> Sam Aunai, Mark Williams<\/p>\n

Timekeeper:<\/strong> Eric B\u00e9rub\u00e9<\/p>\n

 <\/p>\n

Agenda:<\/strong><\/p>\n

1. Review and approval of minutes of the May 3, 2013 meeting \u2013 5 minutes<\/strong><\/p>\n

The minutes were approved by consensus.<\/p>\n

2. Governance Council Update \u2013 Vicki\/Brandy \u2013 5 minutes<\/strong><\/p>\n

August 30, 2013 meeting:<\/p>\n

Dena and Vicki have been working on a chart of committees and task forces. Dena is\u00a0recommending that the Matriculation Committee become the Student Success Committee,\u00a0and that the Enrollment Management Committee become the Student Access Committee.\u00a0The members of the Council are taking the proposal to their constituents and the item will be revisited on the September 27 agenda. It was noted that all committees should have a charter, chairperson, agendas, and minutes. Shared governance committees should also operate under the Brown Act.<\/p>\n

Brock gave an update on the final budget for 2013-14 and mentioned that it is a flat budget with no mid-year cuts anticipated.<\/p>\n

The timeline for Annual Program Review was discussed. The group decided to keep the\u00a0current timeline because it aligns with the budgeting process and the faculty selection\u00a0process.<\/p>\n

Regarding goal prioritization, the Council made the decision that unfunded items from the\u00a0previous year\u2019s goals should, if needed, be submitted by the program leads each year as new goals in order to keep them in the cue. It was also decided to keep the same ranking criteria for prioritization. There was discussion regarding restoration of funds versus current need. Members also discussed the need for feedback on funding at the end of the annual program review process.<\/p>\n

3. Budget Committee Update \u2013 David \u2013 5 minutes<\/strong><\/p>\n

No update at this time.<\/p>\n

4. Report on Action Items from the Previous Meeting<\/strong><\/p>\n

All three of the previous action items from the May 3 meeting are agenda items for this meeting.<\/p>\n

5. Strategic Planning Survey Results \u2013 Eric \u2013 20 minutes<\/strong><\/p>\n

Objective:<\/strong> Identify areas for improvement and make recommendations to the GC.<\/p>\n

Dena and Eric have discussed the need to review the Mission Statement, Strategic Plan, and Program Effectiveness Measures, including monitoring the measures at the Governance Council May 2014 Retreat. Dena will propose the preparation of a Taft College Educational Master Plan utilizing outside consultants at the September 13 Governance Council meeting. The consultants, College Brain Trust, will give a presentation to the Governance Council members on September 27. Eric also encouraged SPC members to view the Dashboard and Key Success Indicators on the IR website because this will be important to the strategic planning process in the future.<\/p>\n

6. Annual Program Review Evaluations \u2013 Eric \u2013 20 minutes<\/strong><\/p>\n

Objective:<\/strong> Identify areas for improvement and make recommendations to the GC.<\/p>\n

There were basically two areas of concern in the evaluation results: SLOs and Program Review timeline. Regarding the SLOs, continuity from year to year and a simplified process were the high priorities. In response to that, several responses were implemented: (1) eLumen data were provided in an Excel format this year; (2) the \u201cSLO How To Guide\u201d was updated; (3) summary of Institutional Level SLOs was eliminated; and (4) Summary of Course SLOs was changed to Summary of Section SLOs. On the program review areas of concern, several responses were also implemented: (1) The student achievement data also included a \u201cbonus\u201d file of items to streamline data analysis, including section counts, FTES by program, and enrollments; (2) all data files were also included in an Excel format, which was the number one request. All of this news was well received by the faculty during the August in-service informational meeting for annual program review.<\/p>\n

It was suggested in the evaluation that the timeline for Annual Program Review be changed to reflect an earlier deadline because there was confusion regarding the timeframe for data analysis and SLOs. This item was discussed in the Governance Council on August 30 as noted above.<\/p>\n

The committee discussed \u201cgray areas\u201d in the program review process especially in regards to requests for resources and prioritization of goals. The list so far:<\/p>\n