Members Present: Diane Baeza, Darcy Bogle, Agnes JEguaras, Greg Hawkins, Vicki Jacobi,
\nand Mark Williams<\/p>\n
Members Absent: Eric B\u00e9rub\u00e9<\/p>\n
Secretary: Brandy Young<\/p>\n
Update – Substantive Change<\/p>\n
Currently there are three Substantive Change Proposals in progress. Dan Hall and Vicki Jacobi are working on the Distance Learning-Distance Education and Correspondence proposal. Eric B\u00e9rub\u00e9 is working on the Termination of the Automotive Technology Program proposal and the Welding Program Re-Instatement\/New Facility proposal. Eric, Vicki and Dan met to discuss the ACCJC Certification of Continued Institutional Compliance with Commission Policies and how to best address those policies. Darcy Bogle made a recommendation to review the Substantive Change Checklist form to make sure the form is aligned with the ACCJC policies. This will be a future agenda item. Other points of discussion were:
\nNotification of program discontinuances should be consolidated together in order to avoid multiple fees; pay only one fee.
\nAlign the process with Curriculum.
\nSPC should be reviewing all Annual Program Reviews for possible Substantive Change.
\nThe ideal process flow would be as follows:<\/p>\n
PEM data
\nSAO data \u2192
\nSLO data Section Improvement \u2192
\nPlans
\nCOR Updates \u2192 Program Review \u2192
\n\u2195
\nAdd Curriculum data Program Changes\/
\nImprovements or \u2192
\nDiscontinuance Possible
\nSubstantive Change<\/p>\n
Strategic Action Plan Review<\/p>\n
Mark distributed a handout of a spreadsheet depicting the Strategic Action Plan objectives, due dates, and Champions. Main points of discussion were:
\nDates of completion are difficult to pinpoint – projects fluid and ongoing. They dovetail in to other projects.
\nIt was suggested that the due dates be reviewed at the Governance Council Retreat.<\/p>\n
Strategic Action Plan Review Cont.<\/p>\n
Need to establish a tighter timeline for start date, in progress, and completion deadline.
\nCreate milestones.
\nEstablish criteria to \u201cdoneness\u201d with outcomes.
\nReport the progress of the outcomes \u201calong the way\u201d.
\nIt was recommended that this item be addressed in Governance Council for more conversation and validation.
\nBrandy has compiled a database of the objectives and Champions and will forward the database to Darcy and Mark to see if this may be of any use.<\/p>\n
Program Review Status Check<\/p>\n
Brandy gave an update on the status of Annual Program Review submissions. To date submissions are as follows: Non-Instructional Areas \u2013 3 APRRs and 1 Goal Form
\nInstructional Areas \u2013 8 APRRs and 5 Goal Forms<\/p>\n
Brandy has met with several Program Leads to answer questions regarding the forms, and program review content.
\nAll program reviews and goal forms are due January 29, 2016.<\/p>\n
Annual Program Review vs. Comprehensive Program Review<\/p>\n
Due to time constraints this item will be tabled for further discussion at future meetings. There were a few points of discussion. Those were:
\nVicki suggested the CPR follow the Chancellor\u2019s Office model \u2013 Labor market; workforce.
\nSharyn Eveland will be analyzing all program review submissions for content trends.<\/p>\n
Data Standards Workgroup Update<\/p>\n
Mark distributed a handout outlining the progress of the workgroup, the roles of the other groups involved, the systems that are used, and the workflow.<\/p>\n
Next Meeting: Friday, February 6, 2016 – 8:30 a.m. to 10:00 a.m. in the Caf\u00e9 Conference Room<\/p>\n
Respectfully submitted by Brandy Young<\/p>\n