{"id":352,"date":"2016-06-15T17:55:17","date_gmt":"2016-06-15T17:55:17","guid":{"rendered":"http:\/\/ct-test-wp.taftcollege.edu\/spc\/?p=352"},"modified":"2016-06-15T17:55:17","modified_gmt":"2016-06-15T17:55:17","slug":"strategic-planning-minutes-june-2-2016","status":"publish","type":"post","link":"https:\/\/committees.taftcollege.edu\/spc\/strategic-planning-minutes-june-2-2016\/","title":{"rendered":"Strategic Planning – Minutes June 2, 2016"},"content":{"rendered":"

Minutes of the Strategic Planning Committee<\/strong>
\n8:30 a.m. – 10:00 a.m., Thursday, June 2, 2016<\/strong>
\nCaf\u00e9 Conference Room<\/strong>
\nMembers Present: Primavera Arvizu, Eric B\u00e9rub\u00e9, Darcy Bogle, John Carrithers,
\nAnthony Cordova, Agnes Eguaras, Greg Hawkins and Vicki Jacobi
\nSecretary: Brandy Young<\/p>\n

IEPI Data<\/strong>
\nThe SPC has selected the eight indicators that the college will adopt as goals for the 2016\/17 year. The goals will be presented to the Board on June 15, 2016. The indicators will be uploaded to the Institutional Research website. Some areas of discussion regarding next steps were:
\n– Further discussion will need to take place to decide who \u201cdoes what and when.\u201d
\n– When do the numbers get produced? Where does it go and who works with it?
\n– Build the process.
\n– How does all this information fit in with the larger picture of our planning efforts?
\n– How will we see the data and the trends and what does it mean to people?
\n– Display what the report shows us (website).
\n– Required now by the Chancellor\u2019s office \u2013 it\u2019s ongoing.
\n– These measures and indicators are also required for 3SP funding. Every October the 3SP plan is do for the year.
\n– Including data with program review may be helpful.
\n– It was recommended that detailed reporting take place on each indicator. For example: Math Remedial rates \u2013 Numbers, list of activities (program review), resources that were used, here\u2019s the number before, the number after, how many students were impacted and then a conclusion to inform the next cycle\/iteration pushing it out to six years.
\n– Engage others – Math faculty, Governance Council, Divisions.
\n– Eric will identify who will be the main department\/program associated with each indicator.
\n– At the start of the program review process, those within the department\/program will be addressed.
\n– The table of indicators will be on the IR website. The indicators can be linked to a report and the information behind the indicator. For example: Math Remedial \u2013 5 year trends of the data and definitions. (Similar to the Strategic Action Plan objectives webpage).
\n– Expand the functionality of the data so that it becomes useful in decision making and informing\/monitoring.
\n– Some of the recommended departments\/programs identified for the indicators were as follows:
\n– Indicators 1 and 7 = Basic Skills \u2013 Basic Skills program review \u2013 The individuals involved would be Agnes Eguaras, Primavera Arvizu and Lori Sundgren. Look at the BSI, Transformational Plan, and the QSF outcomes. Identify activities that should happen in English and Math classes to improve as well as how Student Services would be involved. Identify what resources are needed and include all of this information in the program review.
\n– Indicators 2 and 8 – Office of Instruction and Student Services
\n– Indicator 3 \u2013 Office of the Superintendent\/President \u2013 Should document in program review what is currently being done to meet the Standards.
\n– Indicator 6 \u2013 Business Services\/Administrative Services
\n– Indicator 5 \u2013 Budget committee\/Administrative Services<\/p>\n

Program Review Criteria<\/strong>
\nThe Committee had a discussion on how to improve the Program Review process by introducing updated criteria for ranking as well as feedback. It has been stated that feedback from certain committees is needed in order to close the loop in the process. Some key points of discussion were:
\n– There is a need to improve the value of the ranking of program goals.
\n– Ranking is a snap shot\/a point in time.
\n– One idea shared was to come up with criteria at a detailed level then use the criteria for ranking.
\n– Criteria should be tied to planning and outcomes.
\n– The criteria should be based on the plans we have in place; the Equity Plan, Facilities Plan, 3SP, Strategic Plan, and others. What do all of these plans have in common and what do they ask for?
\n– The annual program review process should have criteria to help more explicitly tie the results to planning.
\n– There seems to be a disconnect between the program review goals and the goals of the plans we have.
\n– More training should be provided to Program Leads to help them align their program review goals with the goals of the plans.
\n– Funding should be based on the criteria that is decided upon by the SPC and the Governance Council.
\n– Criteria should be based on institutional goals.
\n– Program review goals are not currently being reviewed. By the time the goal forms are submitted, the deadline has passed. No feedback is given.
\n– A checklist should be used to review program reviews and goal forms for accuracy and content.
\n– Feedback should come from the SPC, planning committees and administration offices. All should be looking at draft program reviews.
\n– Feedback from committees should be completed by February.
\n– Each committee could fill out a progress report that could feed back to the program review process.
\n– The goal form could have a checklist for each committee that it may pertain to. If the program lead would like feedback from that committee they could \u201ccheck the box.\u201d The program goal form and program review could then be funneled to that committee for review and feedback. More than one committee could be chosen.
\n– Some of the more specific criteria may be used in comprehensive program review.
\n– It was stated that there is a challenge in ensuring the content of the program reviews is meaningful. Some Program Leads still struggle with reporting out on SAO, SLO and PEM data. Adding additional information to report out on may be difficult and training will be needed. Comprehensive program review may be a better time to introduce committee feedback. Looking at feedback over time could show trends.
\n– It was suggested that a web based form be used in order to track feedback and program reviews.
\n– It was stated that IEPI funds may be used for technology, training and consulting.
\n– The Committee will have further discussion on how to utilize the IEPI funding.
\nAction Item: Discussion regarding committee feedback and program review criteria will continue at the special subcommittee meeting on June 8, 2016.<\/p>\n

OTHER<\/strong>
\nIEPI Plan \u2013 Professional Development and Activities<\/strong>
\nDarcy gave a brief update on the IEPI Plan and what action has taken place. The Professional Development Committee met on May 19th. It was suggested that a subcommittee be formed that included members from the Strategic Planning Committee, SLO\/ASC and Professional Development Committee. This subcommittee would start the conversation regarding what activities should take place to meet the IEPI Plan goal of one year. It was stated that the IEPI Plan will be posted to the IR website using the same table format as the Strategic Action Plan objectives status reports. Each of the cells within the table will include links documenting the activities that are taking place to meet the IEPI Plan goals.<\/p>\n

Strategic Action Plan Status Updates<\/strong>
\nChampions are currently working on their SAP objective status reports. These will be sent to Brandy soon. Brandy will continue to upload the reports to the IR website.<\/p>\n

Substantive Change for Golf Program<\/strong>
\nA Step 1 form should be submitted for the new Golf programs. Eric needs the information from either the Office of Instruction or the Division Chair. Darcy will follow up on this.<\/p>\n

Integrated Planning Model Update<\/strong>
\nThere was a phone meeting with JP Marketing. This project is underway. Darcy will follow up with JP to see how the progress is coming along.<\/p>\n

Next Meeting: June 8, at 8:00 a.m. in the Caf\u00e9 Conference room
\nRespectfully Submitted by Brandy Young<\/p>\n

SPC Minutes 6-2-16<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Minutes of the Strategic Planning Committee 8:30 a.m. – 10:00 a.m., Thursday, June 2, 2016 Caf\u00e9 Conference Room Members Present: Primavera Arvizu, Eric B\u00e9rub\u00e9, Darcy Bogle, John Carrithers, Anthony Cordova, Agnes Eguaras, Greg Hawkins and Vicki Jacobi Secretary: Brandy Young IEPI Data The SPC has selected the eight indicators that the college will adopt<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[12,6],"tags":[],"class_list":["post-352","post","type-post","status-publish","format-standard","hentry","category-12","category-minutes"],"_links":{"self":[{"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts\/352"}],"collection":[{"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/comments?post=352"}],"version-history":[{"count":0,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts\/352\/revisions"}],"wp:attachment":[{"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/media?parent=352"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/categories?post=352"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/tags?post=352"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}