{"id":357,"date":"2016-06-15T18:04:18","date_gmt":"2016-06-15T18:04:18","guid":{"rendered":"http:\/\/ct-test-wp.taftcollege.edu\/spc\/?p=357"},"modified":"2016-06-15T18:04:18","modified_gmt":"2016-06-15T18:04:18","slug":"strategic-planning-minutes-june-8-2016","status":"publish","type":"post","link":"http:\/\/committees.taftcollege.edu\/spc\/strategic-planning-minutes-june-8-2016\/","title":{"rendered":"Strategic Planning – Minutes June 8, 2016"},"content":{"rendered":"

Minutes of the Strategic Planning Committee<\/strong>
\nSpecial Meeting \u2013 Subcommittee<\/strong>
\n8:00 a.m. – 10:00 a.m., Wednesday, June 8, 2016<\/strong>
\nCaf\u00e9 Conference Room<\/strong>
\nMembers Present: Eric B\u00e9rub\u00e9, Darcy Bogle, Agnes JEguaras, and Mark Williams
\nSecretary: Brandy Young<\/p>\n

Continued Discussion \u2013 Program Review Criteria and Feedback Loops<\/strong>
\nA subcommittee of the SPC has been developed and will meet over the summer to continue the work on creating criteria for program review. The objective of this idea would be to fix the problem element of ranking program goals and to close the loop in program review. It has been stated that the current process of ranking is a \u201csnap shot in time\u201d and is not as useful in tying planning to budgeting decisions for administrators. The goal is to have criteria for all planning groups that would provide feedback to program leads and also score program reviews and goals using a rubric. This feedback and scoring would provide the administrators with meaningful information.
\nPoints of discussion were:
\n– Progress has been made to improve the program review process.
\no The annual timeline was compressed to 12 months.
\no The program review templates\/forms were updated to be more inclusive of non-instructional programs by generalizing the fields within the form for a broader base of data reporting.
\n– The original process was designed to provide copious amounts of feedback to program leads. Division Chairs and VPs were to provide feedback to program leads after reviewing all program reviews within their areas. Once these two points of contact happened, the program reviews would be scored by the Governance Council using a rubric with criteria that was approved by the Governance Council and developed by the SPC.
\n– The SPC is a recommending body; a subcommittee of the Governance Council. The SPC develops processes and takes these processes as recommendations to the Governance Council for approval\/disapproval. A concern was expressed that the SPC should not implement new processes without approval of the Governance Council.
\n– It was stated that program review feedback has been minimal, but it has been minimal because people have not been following the process as intended.
\n– A proposal was made to create a matrix that would show all planning committee ranking\/scoring of program review goals. This would decentralize the
\nranking\/review process. This would provide guidance to administrators when making budgeting decisions.
\n– The matrix would list out all major planning documents and those who are involved with those documents. Some areas would be:
\no Professional Development \u2013 Professional Development Plan
\no SLO\/ASC \u2013 SLO Guide
\no Distance Education \u2013 Distance Education Plan
\no Academic Development Committee \u2013 Basic Skills Plan
\no Curriculum
\no SSSP
\no Access – Equity
\no Success
\no Technology Committee \u2013 Technology Master Plan
\no Other
\n– These areas would use the same criteria that the Governance Council uses.
\n– The rubric that is used for scoring will be strengthened with updated criteria. It was suggested that two individuals be included in the conversation for their expertise; Geoffrey Dyer and Vicki Jacobi.
\n– The criteria will be based on the planning goals of the committees and the institution.
\n– Scores from planning committees will be entered in to a matrix that can be used for budgeting and decision making.
\n– The matrix can be web based, (created by JP Marketing). Funding for development may come from IEPI funds.
\n– The details of who would maintain and coordinate the efforts of the planning committees and data collection for the matrix have not been decided upon.<\/p>\n

Next Meeting: July 6, at 2:30 p.m. in the Caf\u00e9 Conference room
\nRespectfully Submitted by Brandy Young
\nAttached (2) Photos
\n\"photo1\"<\/a> \"photo2\"<\/a><\/p>\n

SPC Minutes 6-8-16<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Minutes of the Strategic Planning Committee Special Meeting \u2013 Subcommittee 8:00 a.m. – 10:00 a.m., Wednesday, June 8, 2016 Caf\u00e9 Conference Room Members Present: Eric B\u00e9rub\u00e9, Darcy Bogle, Agnes JEguaras, and Mark Williams Secretary: Brandy Young Continued Discussion \u2013 Program Review Criteria and Feedback Loops A subcommittee of the SPC has been developed and<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[12,6],"tags":[],"class_list":["post-357","post","type-post","status-publish","format-standard","hentry","category-12","category-minutes"],"_links":{"self":[{"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts\/357"}],"collection":[{"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/comments?post=357"}],"version-history":[{"count":0,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts\/357\/revisions"}],"wp:attachment":[{"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/media?parent=357"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/categories?post=357"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/tags?post=357"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}