{"id":365,"date":"2016-07-19T15:04:42","date_gmt":"2016-07-19T15:04:42","guid":{"rendered":"http:\/\/ct-test-wp.taftcollege.edu\/spc\/?p=365"},"modified":"2016-07-19T15:04:42","modified_gmt":"2016-07-19T15:04:42","slug":"minutes-strategic-planning-july-6-2016","status":"publish","type":"post","link":"http:\/\/committees.taftcollege.edu\/spc\/minutes-strategic-planning-july-6-2016\/","title":{"rendered":"Strategic Planning &#8211; Minutes July 6, 2016"},"content":{"rendered":"<p><strong>Minutes<\/strong><strong> of the <\/strong><strong>Strategic Planning Committee<br \/>\nSpecial Meeting \u2013 Subcommittee<br \/>\n8:00 a.m. &#8211; 10:00 a.m., Wednesday, July 6, 2016<br \/>\nCaf\u00e9 Conference Room<\/strong><\/p>\n<p><strong>Members Present:<\/strong> Primavera Arvizu, Eric B\u00e9rub\u00e9, Jon Carrithers and Mark Williams<\/p>\n<p><strong>Guest:<\/strong> Geoffrey Dyer<\/p>\n<p><strong>Secretary: <\/strong>Brandy Young<\/p>\n<p>The subcommittee of the SPC met to continue the discussion of the implementation of the IEPI plan. The IEPI plan is framed around meeting the recommendations from the ACCJC. The Accreditation timeline was briefly discussed and the dates for the next set of reports were identified:<\/p>\n<ul>\n<li>March 2017 \u2013 Response to the 18 month reaffirmation to meet the recommendations from the 2015 comprehensive evaluation.<\/li>\n<li>March 2017 \u2013 Annual Report<\/li>\n<\/ul>\n<p><strong>Action Item: <\/strong>Eric will send out and update on the accreditation timeline and next steps.<\/p>\n<p>&nbsp;<\/p>\n<p>The subcommittee also discussed the status of planned activities to implement the IEPI plan:<\/p>\n<ul>\n<li>SLO Planning Day \u2013 fall inservice \u2013 will start the discussion soon at a future meeting.<\/li>\n<li>SLO Assessment Manual\/How to Guide \u2013 Vicki has been working on this and is hoping to have this completed by fall inservice.<\/li>\n<li>Program Review How to Guide \u2013 The Institutional Research office will work on this over the summer and an updated version will be available for fall inservice.<\/li>\n<li>Bob Pacheco, Consultant \u2013 A contract has been developed and will go for Board approval at the July 13<sup>th<\/sup> Mark and Darcy have been in contact with Bob and are discussing preliminary plans with him on how to implement the IEPI plan. The Professional Development Committee will also be involved in the planning. (PDC does not meet over the summer).<\/li>\n<\/ul>\n<p><strong><u>Updated Rubric for Program Review Goal Prioritization \u2013 Geoffrey Dyer<\/u><\/strong><\/p>\n<p>The Governance Council discussed the possibility of reviewing and updating the rubric that is used to score Annual Program Review Goals. The current rubric has two criteria for scoring: demonstrated need in program review and alignment with the Strategic Action Plan goals. Eric asked Geoffrey for assistance in creating a more detailed rubric.\u00a0 The updated rubric now has the following five scoring areas:<\/p>\n<ul>\n<li>Demonstrated in Program Review \u2013 articulated in the Annual Program Review Form<\/li>\n<li>Alignment with Strategic Action Plan and College Goals \u2013 aligns with institutional plans<\/li>\n<li>Impact \u2013 changed to Outcome<\/li>\n<li>Measurability \u2013 measurable impact\/outcome<\/li>\n<li>Close the Loop \u2013 retrospective observation \u2013 How will\/did you close the loop?<\/li>\n<\/ul>\n<p>These five scoring areas have five points of measurement \u2013 10, 8, 5, 1, and 0 &#8211; Planning Poker. The institutional plans will be hyperlinked within the body of the rubric for easy access. There was much discussion on the definition of each of the scoring areas. Adding the five new scoring areas will link up all aspects and eliminate the gaps within the program review process. The new rubric will be used on a sample of previously written program reviews and tested for inter-rater reliability.<\/p>\n<p><strong><u>APR Web Page Proposal<\/u><\/strong><\/p>\n<p>Mark distributed a handout that outlines the proposed implementation of an APR submission and review process built on the existing APR timeline and templates. The goal is <em>to provide a convenient upload website where APR authors can upload completed (or in-progress) APR template.pdf files. APR authors can also at their discretion upload other supporting files. The college community can click on APR link to get a listing of APR\/supporting documents, and can click any file to view read-only. <\/em>(Taken from proposal language). The webpage will house a matrix that will contain cells. The cells can be populated with a status symbol. Jason Zsiba from the IT department will build the matrix\/interface that can be accessed from the IR website. Jason has stated that this project should take him about two weeks and should be completed by the end of July.<\/p>\n<p><strong><u>Next Meeting: TBD <\/u><\/strong><\/p>\n<p>Respectfully Submitted by Brandy Young<\/p>\n<p>Attached (2) photos<\/p>\n<p><a href=\"http:\/\/ct-test-wp.taftcollege.edu\/spc\/wp-content\/uploads\/sites\/20\/2016\/07\/pic1.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-366\" src=\"http:\/\/ct-test-wp.taftcollege.edu\/spc\/wp-content\/uploads\/sites\/20\/2016\/07\/pic1.jpg\" alt=\"pic1\" width=\"640\" height=\"480\" \/><\/a> <a href=\"http:\/\/ct-test-wp.taftcollege.edu\/spc\/wp-content\/uploads\/sites\/20\/2016\/07\/pic2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-367\" src=\"http:\/\/ct-test-wp.taftcollege.edu\/spc\/wp-content\/uploads\/sites\/20\/2016\/07\/pic2.jpg\" alt=\"pic2\" width=\"300\" height=\"225\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Minutes of the Strategic Planning Committee Special Meeting \u2013 Subcommittee 8:00 a.m. &#8211; 10:00 a.m., Wednesday, July 6, 2016 Caf\u00e9 Conference Room  Members Present: Primavera Arvizu, Eric B\u00e9rub\u00e9, Jon Carrithers and Mark Williams  Guest: Geoffrey Dyer  Secretary: Brandy Young  The subcommittee of the SPC met to continue the discussion of the<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[12,6],"tags":[],"class_list":["post-365","post","type-post","status-publish","format-standard","hentry","category-12","category-minutes"],"_links":{"self":[{"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts\/365"}],"collection":[{"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/comments?post=365"}],"version-history":[{"count":0,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts\/365\/revisions"}],"wp:attachment":[{"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/media?parent=365"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/categories?post=365"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/tags?post=365"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}