{"id":410,"date":"2016-11-07T20:41:49","date_gmt":"2016-11-07T20:41:49","guid":{"rendered":"http:\/\/ct-test-wp.taftcollege.edu\/spc\/?p=410"},"modified":"2016-11-07T20:41:49","modified_gmt":"2016-11-07T20:41:49","slug":"strategic-planning-minutes-october-28-2016","status":"publish","type":"post","link":"https:\/\/committees.taftcollege.edu\/spc\/strategic-planning-minutes-october-28-2016\/","title":{"rendered":"Strategic Planning &#8211; Minutes October 28, 2016"},"content":{"rendered":"<p><strong>Minutes<\/strong><strong> of the <\/strong><strong>Strategic Planning Committee <\/strong><\/p>\n<p><strong>9:30 a.m. \u2013 11:00 a.m., Friday, October 28, 2016<\/strong><\/p>\n<p><strong>Cafe Conference Room<\/strong><\/p>\n<p><strong>\u00a0Members Present:<\/strong> Primavera Arvizu, Eric B\u00e9rub\u00e9, Jon Carrithers, Vicki Jacobi, and Mark Williams<\/p>\n<p><strong>\u00a0Members Absent: <\/strong>Anthony Cordova, Greg Hawkins, and Michelle Oja<\/p>\n<p><strong>Guests: <\/strong>Sharyn Eveland<\/p>\n<p><strong>Secretary: <\/strong>Brandy Young<\/p>\n<p><strong><u>Review Minutes from the October 7<sup>th<\/sup> Meeting <\/u><\/strong><\/p>\n<p>Minutes approved without changes.<\/p>\n<p><strong><u>Review, Finalize, and Approve SPC Charter (Mark and Prima)<\/u><\/strong><\/p>\n<p>Mark distributed a draft of the SPC Charter with minor edits. After review and discussion, changes to the Charter are:<\/p>\n<ul>\n<li>Delete bulleted item #5<\/li>\n<li>Add \u201cin alignment with accreditation requirements\u201d at the end of the paragraph in bullet #2<\/li>\n<li>Add Strategic Action Plan to bullet #2<\/li>\n<li>Add \u201cin alignment with accreditation requirements and institution set standards\u201d to the end of the paragraph on bullet #3<\/li>\n<li>Change strategic plan indicators to institutional planning indicators in bullet #4<\/li>\n<\/ul>\n<p>Updates to the Charter will be made and emailed back out to the SPC members for review. Once reviewed, the Charter will be taken to the Governance Council for approval.<\/p>\n<p><strong><u>Governance Council \u2013 Review\/Approval of Budget Timeline (Mark)<\/u><\/strong><\/p>\n<ul>\n<li>Resource allocation and outcomes (Mark) \u2013 tabled for future agenda item<\/li>\n<li>Program planning and viability (Mark) \u2013 tabled for future agenda item.<\/li>\n<li>Review\/approval of budget timeline (Mark)<\/li>\n<li>Informational item \u2013 SPC has reviewed the Budget Development Calendar and agreed that the current timeline is in alignment with the APR process and will function with the new schedule of Administrative APR submissions in February.<\/li>\n<li>It was stated that since preliminary budget allocations are distributed to Vice Presidents in February, this time frame would be helpful.<\/li>\n<li>In regards to the Budget Committee and their role in the APR funding allocation process; it was stated that there is a lack of clarity of the direction of information flow. It was suggested that one way to address this issue would be for VPs to distribute their budget (sources) information to Governance Council, Professional Development Committee, and Budget Committee.<\/li>\n<li>The gap still remains between what was allocated, the evaluation of the effectiveness of the allocation, and documentation.<\/li>\n<li>It was stated that \u201cclosing the loop\u201d should be in the Administrative Program Reviews.<\/li>\n<\/ul>\n<p><strong><u>Future Agenda Item: Budget allocation and closing the loop with Administrative APR \u2013 \u201cmeta review\u201d. <\/u><\/strong><\/p>\n<p><strong><u>Student Representative<br \/>\n<\/u><\/strong>A student will be selected to sit on the SPC. Sharyn (Phi Theta Kappa) will provide a recommendation to Myisha. There should be a student representative available to join the next SPC meeting.<\/p>\n<p><strong><u>Review SLO Day\/Planning Day \u2013 spring 2017 In-service (Vicki)<\/u><\/strong><\/p>\n<p>At the last SLO\/ASC meeting the committee reviewed the feedback evaluation from the SLO Day in fall. The feedback identified the fact that there are faculty in \u201cdifferent places\u201d in the process. Some are advanced where others still feel the need for training on the basics of SLOs\/assessment and eLumen. The SLO\/ASC decided to offer different levels of professional development. It also suggested that Bob Pacheco be available for spring SLO Day either as a resource or to conduct one of the sessions. Items of discussion by SPC:<\/p>\n<ul>\n<li>Vicki distributed a draft schedule of activities for SLO Day \u2013 activities include:<\/li>\n<li>General opening session<\/li>\n<li>Bob Pacheco \u2013 Student Services<\/li>\n<li>Data entry \u2013 enter SLOs in to eLumen<\/li>\n<li>Geoffrey Dyer \u2013 Resource allocation and closing the assessment loop<\/li>\n<li>Brandy Young \u2013 Setting up assessments \u2013 assessment plans<\/li>\n<li>Vicki Jacobi \u2013 Assessing Critical Thinking<\/li>\n<li>Matt Coombs (eLumen) \u2013 Understanding eLumen reports<\/li>\n<li>Matt Coombs (eLumen) \u2013 eLumen reports for program leads<\/li>\n<li>Sharyn Eveland \u2013 Analyzing data for Student Services<\/li>\n<\/ul>\n<ul>\n<li>A suggestion was made that the Professional Development Committee not be the group that mandates attendance for SLO Day activities, but SPC will make the recommendation to Governance Council to make SLO Day activities a requirement.<\/li>\n<li>The idea of providing a session to present and discuss data was suggested. A non-structured session. This session could be held on the program review planning day.<\/li>\n<li>Adjuncts need to be made aware of the SLO Day activities.<\/li>\n<\/ul>\n<p><strong><u>Program Review Rubric \u2013 Priorities and Reliability (Sharyn)<\/u><\/strong><\/p>\n<p>Sharyn gave a brief history of what has taken place with the program review rubric. The rubric reliability study was shared with the Governance Council as an informational item. After reviewing the recommendations from the study, the Governance Council agreed to send the study back to the SPC to determine how to move forward.\u00a0 Mark proposed to replicate the study model using retroactive APRs and current APRs to perform an analysis. Mark has been working with Bob Pacheco to formulate the idea. The goal is as follows:<\/p>\n<ul>\n<li>In January \u2013 APRs are due \u2013 by March, we will have one full cycle retroactively and one full cycle projected<\/li>\n<li>By June \u2013 Budget cycle will be complete<\/li>\n<li>Provide an addendum to the ACCJC report with the analysis of the continuous assessment of the APR form and rubric for effectiveness<\/li>\n<li>SPC will continue this discussion when Bob Pacheco is in attendance<\/li>\n<\/ul>\n<p><strong><u>November Board Report on IEPI\/Midterm Report Update<br \/>\n<\/u><\/strong>Eric distributed a handout outlining the progress that has been made in meeting the recommendations from the ACCJC. (Copy of handout attached). Discussion was had regarding the development of a systematic plan\/process to evaluate budget allocations at the institutional level.<\/p>\n<p><strong><u>College Futures Planning Grant (Prima and Mark)<br \/>\n<\/u><\/strong>Mark, Prima and Velda Pena will be attending a conference on November 1<sup>st<\/sup>. The conference will focus on the Futures Planning Grant, which is a small $5,000 to $10,000 planning grant that would lead to a larger innovation grant. Applications are in due in March.<\/p>\n<p><strong><u>PRT Visit \u2013 November 18<sup>th<\/sup> \u2013 Arrangements (Mark and Danielle)<br \/>\n<\/u><\/strong>The IEPI PRT visit will take place on November 18<sup>th<\/sup>. Mark and Danielle will coordinate the arrangements for this day.<\/p>\n<p><strong><u>Next Meeting: Friday, December 2, 2016<\/u><\/strong><\/p>\n<p>Respectfully Submitted by Brandy Young<\/p>\n<p>(1) Attachment<\/p>\n<p>(1) Photo<\/p>\n<p><a href=\"http:\/\/ct-test-wp.taftcollege.edu\/spc\/wp-content\/uploads\/sites\/20\/2016\/11\/SPC-2016-MINUTES-10-28.pdf\" class=\"mtli_attachment mtli_pdf\">spc-2016-minutes-10-28<\/a><\/p>\n<p><a href=\"http:\/\/ct-test-wp.taftcollege.edu\/spc\/wp-content\/uploads\/sites\/20\/2016\/11\/Accreditation-Status-Update.pdf\" class=\"mtli_attachment mtli_pdf\">accreditation-status-update<\/a><\/p>\n<p><a href=\"http:\/\/ct-test-wp.taftcollege.edu\/spc\/wp-content\/uploads\/sites\/20\/2016\/11\/Image.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-413\" src=\"http:\/\/ct-test-wp.taftcollege.edu\/spc\/wp-content\/uploads\/sites\/20\/2016\/11\/Image.jpg\" alt=\"image\" width=\"640\" height=\"480\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Minutes of the Strategic Planning Committee   9:30 a.m. \u2013 11:00 a.m., Friday, October 28, 2016  Cafe Conference Room  \u00a0Members Present: Primavera Arvizu, Eric B\u00e9rub\u00e9, Jon Carrithers, Vicki Jacobi, and Mark Williams  \u00a0Members Absent: Anthony Cordova, Greg Hawkins, and Michelle Oja  Guests: Sharyn Eveland  Secretary: Brandy Young  Review<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[12,6],"tags":[],"class_list":["post-410","post","type-post","status-publish","format-standard","hentry","category-12","category-minutes"],"_links":{"self":[{"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts\/410"}],"collection":[{"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/comments?post=410"}],"version-history":[{"count":0,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/posts\/410\/revisions"}],"wp:attachment":[{"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/media?parent=410"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/categories?post=410"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/committees.taftcollege.edu\/spc\/wp-json\/wp\/v2\/tags?post=410"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}