Minutes of the Strategic Planning Committee
\n9:30 a.m. to 11:00 a.m.
\nFriday, March 8, 2019
\nCounseling Center Conference Room
\nMembers present: Deb Daniels, Vicki Jacobi, Sharyn Eveland, Marty Morales, Tori Furman, Greg Golling, Jessica Grimes, and Julie Marty-Pearson, Amanda Bauer, Windy Martinez and Severo Balason
\nMembers absent: None
\nSecretary: Brandy Young
\nApproval of Minutes \u2013 February 8, 2019 Minutes were approved without changes.
\nVision for Success Brandy distributed two handouts: February 13th Chancellor\u2019s Office memo and the Vision for Success Local Goal Reporting form template. Julie began the discussion with an overview of the Chancellor\u2019s memo and went over the timeline. She explained the process of entering the goals into NOVA; the online application for the Vision for Success (VfS) goals. Julie reviewed the Local Goal template. She stated that most of the goals are already aligned with our current Strategic Action Plan (SAP. SPC will review the local goal setting requirements and our SAP goals and confirm where they align and identify any gaps where additional goals may need to be set. When the SAP was developed the Student Success Metrics (SSM) were not available. The Chancellor\u2019s Office is requesting the SSM be used to set the SfV goals. The Committee discussed the various goals and how they overlap with our other projects, the Equity Plan and the ACCJC Annual Report. Julie reminded the committee about the ACCJC webinar on the Annual Report in two weeks.
\nThe VfS Local Goal template will be Board approved prior to May 31st. The Strategic Action Plan may need to be amended in order for the metrics to align correctly with the VfS goals. This can be Board approved at a later date.
\nThe Committee discussed the methodology in setting the SAP goals ( using cohort data) versus the SSM data. Should we use the model we currently have in the SAP and update the data or do we go with a completely different system and compare the two. The committee agreed to use what we currently have. We will assess the goals and update as needed.
\nA special meeting with a few key SPC members will be scheduled to review our current data set from the SAP and bring it back to the larger group in the format of the Local Goal template. Key points of discussion on the differences in the metrics:
\n\uf0b7 Goal 5 \u2013 Equity \u2013 disproportionate impact to be eliminated in 10 years
\n\uf0b7 Goal 1 \u2013 our SAP completion goal was modest compared to the system wide goal of 20%
\n\uf0b7 Our Goals 1 through 4 should be modest \u2013 this will help us achieve goal 5
\n\uf0b7 We could stay with the modest percentages for increase we have now and decide at a later date if we want to increase them later
\n\uf0b7 We want to remain as consistent as possible with what is in our current SAP
\nStrategic Planning Committee
\nMarch 8, 2019
\n2
\n\uf0b7 The draft VsF template will be reviewed at Governance Council on March 22
\n\uf0b7 The completed draft will be sent out the all SPC members prior to March 22 for review and
\ninput
\n\uf0b7 April 5th SPC meeting the draft will be finalized
\n\uf0b7 The completed template will go to the Board in May and will need to be completed by April
\n26th
\n\uf0b7 Faculty will be gone April 15th thru 19th and Sharyn, Vicki and Geoffrey will be gone April
\n10, 11 and 12th
\n\uf0b7 The draft template should circulated back out to SPC by March 18
\nAccreditation Steering Committee \u2013 Roles and Responsibilities
\nKey points of discussion:
\n\uf0b7 A retreat has been scheduled for March 29th for the SPC members to identify roles and
\nresponsibilities of the ASC members and their subcommittees
\n\uf0b7 Amar Abbott will demonstrate MindView as a possible tool for the evidence repository
\n\uf0b7 Themes will be identified at the retreat and phases will be created for steps and processes
\nalign with the accreditation timeline
\n\uf0b7 It is important to provide a strong visual of the process to the subcommittees
\n\uf0b7 Locate Charter for the ASC (was one created?)
\n\uf0b7 The committee discussed possible editing tools \u2013 Office 365- Sharepoint \u2013 we want to be
\nmindful of overwriting controls
\n\uf0b7 Provide packets to the subcommittees- major areas and themes\/checklist for gap analysis
\nThe next SPC regular meeting will be on April 5th at 10:30 a.m. in the Counseling Center
\nConference Room.
\nRespectfully submitted by: Brandy Young<\/p>\n
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